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To edit employee punches, you can either follow the step-by-step instructions below or view this example video.ย
See image below for a quick view of the manager's UKG home screen.
๐ Please note that all screenshots and directions located within this site are taken from the desktop version of UKG.
There are three different ways to do this.
There are three different ways to do this.
Option 1: Click "Employee Summary" under the "Time" option.ย
Option 2: Use the magnifying glass tool in the upper right corner to search for the employee using their name or ID.
Option 3: Go into the Dataview Library.
All options will only give you a list of who you have access to. The most common way to fix a punch for an employee is Option 1, so that process is detailed below.
Employee Summary
Employee Summary
Click on the three lines in the upper left corner of your screen.
Click on Time's ห arrow.
Click on "Employee Summary."
To choose an employee, you can check the box to select the employee, and then right click on the employee's name (or click "Open Selected") to see the options in the image to your right.
Click on "Go To."
Click on "Timecard."
Once you are in an employee's timecard, you can click to within each cell to edit the time.
Make sure to add the AM or PM on the punch when correcting it. Incorrect AM or PM slots will cause errors.ย
Please note that all changes are captured on the audits.
Nothing is saved within this unless you click the "Save" button (see image to the right).ย
Troubleshooting:
Troubleshooting:
๐If a timecard has been approved, you will not be able to make changes without first removing approval. You will see the error to the right and will need to fix it within your timecard.
๐Purple 12 AM Punches can be caused by a few different things.
If an employee has no schedule on their timecard.
These purple punches act as placeholders and will disappear as the employee continues to punch.
Adding a schedule will also clear any Purple Punches caused by this.
If an employee incorrectly adds a punch that puts them to the next day (7:35 AM instead of 7:35 PM).
This is corrected by either deleting/editing the punch and replacing it with the correct time code.
๐Do not key an employee's punches if they have submitted their own punch corrections, instead make sure you are approving the punches.
Manually entering a punch when an employee has made the correction themselves may lead to duplicate punches or pending timecard changes staying unapproved. Pending timecard changes that have not been approved will prevent the timecard from processing with our normal payroll and may create a delay in pay.ย
The below screenshots show what this error looks like. If you do not refuse the pending timecard change, payroll will be unable to process pay for the employee.ย
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