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To approve an employee's PTO, you can either follow the step-by-step instructions below or view this example video.
See image below for a quick view of the manager's UKG home screen. To approve or deny PTO, you will utilize the "My Notifications" tile.
📍 Please note that all screenshots and directions located within this site are taken from the desktop version of UKG.
If at any time you would like to view the PTO Submitted/Requested Reports, directions for accessing these reports can be found on the "Reports" page of this user guide.
PTO Approval/Refusal
PTO Approval/Refusal
Select "Employee Requests" from the "My Notifications" tile. You will then be taken to the control center as pictured below.
You can select the checkbox by an individual request or select multiple requests.
You then have the options visible in the upper left of your screen. You can Approve, Refuse, Add Comments, Edit, Cancel, or Delete the request as a whole.
If you choose to approve or refuse the request, then you will see a green "Success" notification in the upper left corner (right image).
You would use the Edit option to change the request's date, code, etc.
You would use the Cancel option to cancel the PTO's submission.
You would use the Delete option to delete the notification. Deleting the notification does nothing to approve, refuse, or cancel the PTO request.
📍Please note that if PTO is approved by the manager and needs to be cancelled or removed, the manager can remove the PTO from the “Schedule” screen. If the manager runs into issues doing this, they should reach out to the Payroll team for assistance.
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