Exit Procedures - Leaving College

Condition report and inventory

All residents are responsible for the care of the furnishings and fittings provided, and are required to complete and sign a Condition Report (including room inventory) soon after checking into College. This will be sent to you via email and can be completed on the UC Resident Portal.
Please complete this report as soon as possible. Upon vacating your room (either during breaks or at the end of the year) your room will be compared to the Condition Report. Should you fail to sign the Condition Report, the College will rely on the latest version of it, prior to your occupation of the room.
In a bid to reduce the risk of damage, residents are strongly urged to use 3M adhesive products to fix posters on walls (all posters and adhesive products must be gently removed on exiting College) and to take due care of paintwork, parquetry and timber finishes. Sticky tape or blu-tack should not be used on walls or doors anywhere in the College, including student rooms.

A notice of ‘Exit Procedures’ (online checklist) will be distributed to all residents via email at least two weeks before the mid-year and end of year breaks.
We advise that residents request a room inspection, especially if there is any damage to the room. If residents request a room inspection, or have items for storage, they will need to make an appointment with the Guest Services team, arranged at least two days prior to departure.
Residents that do not complete the Condition Report and/or the Exit Procedures checklist and/or do not have a room inspection may be charged for any loss of furniture, damage (that does not constitute normal wear and tear) or cleaning. A fee may be taken from your bond to cover any additional cleaning or repairs required.
Given that this procedure takes some time and can only be completed during office hours, residents are advised to allow appropriate time (two days) to complete it. You should also note your contract expires at 12pm on the date outlined. Therefore you must have completely vacated your room by this time to avoid additional charges.

Prior to leaving College, residents’ rooms must be thoroughly vacuumed, including under/behind beds and furniture.
All furniture, shelves and window ledges must be wiped over with a damp cloth and any marks must be cleaned from walls, doors, etc.
Mirrors must be cleaned.
The interior of empty cupboards and drawers should be cleaned out and dusted.
Mattress, mattress protector and pillow/s left in place on the bed.
Windows and skylights should be closed and curtains drawn.
All traces of stickers, posters, messages, notes etc. should be removed, including notices on the outside of doors.
The bin should be emptied and all garbage should be taken to the nominated collection point. Please do not leave it in the corridor or the nearest kitchenette.

Failure to carry out these tasks will result in extra charges being applied to your account.

Please ensure you lock your door as you leave your room.
Keys must be personally handed in to reception or returned through the chute in the reception door if after hours.
Do not leave your keys with another resident.
If your keys are not returned at the time of departure it will be assumed that you are still occupying the room and you will be charged the daily casual board rate.

Students are expected to pack up their rooms and exit in the mid-year break.
Any belongings left in the room should be stored in the lockable section of your wardrobe, leaving the remainder clear for casual guests.
University College hosts residential conferences and casual guests during the semester break. This extra revenue for the College assists in providing better facilities and increased academic support.
The college takes no responsibility for items left in rooms over the mid-year break.
At the end of the year the room should be cleared completely of all personal possessions.

Limited storage for returning international or interstate students may be available.
Please obtain a Storage Form from reception and then book a time online with the Guest Services team to put your items into storage (at least two days prior to departure to avoid potential disappointment).
It is your responsibility to move any items to the storage area. It is also your responsibility to retrieve these items when you return.
The College takes no responsibility for breakage, damage or theft that occurs during the storage period.

If you require accommodation beyond your contract dates at the end of a semester (for a valid academic reason), you MUST email the Registrar with the details and provide supporting documentation of your exam schedule.
The Dean of Students and/or House Manager will review all requests and students will be advised of the outcome via email by the Registrar.
There will be no additional charge for academic related extensions (i.e exams that take place after your contract date ends).
Students can apply to stay additional nights for non-academic reasons in our guest apartments. If approved, you will be charged the daily apartment rate and will enter into a contract as an apartment guest.
We cannot guarantee accommodation for additional nights for non-academic reasons.
Failure to gain approval for extended stays will result in a liquidated damages payment of $250 in addition to the charge for the extra nights.
No student is permitted to stay in another student’s room during the breaks or once they have officially left the College at the end of each semester.

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