Activity leader ROLL

Activity Leader Instructions





Plan, organise and co-ordinate the safe operation of the Activity Site during Scouthike

● ‘Dress-up’ your Site in accordance with the theme allocated to you.

● Provide an activity which is engaging and pertinent to the task allocated to you by HQ.

● Organising personnel (outlined below).

● Be at your Site area by 9:00 p.m. on Friday evening (or at least by 6:30 a.m. Saturday) with facilities established to welcome the Scouts by 8:00 a.m. Saturday.

● Determine, in conjunction with your Sleep Point Co-Ordinator, what the sleeping arrangements will be for the Adults based at your Activity.

● Ensure that the conduct of all Scouts and Adults within your Activity Site demonstrate acceptable behaviour, cleanliness, language and non-destruction of your Site at all times.

● Leave your Activity Site as clean as, or cleaner, than when you arrived.

● Organise catering for the weekend (some may be in conjunction with your Sleep Point Co-Ordinator).

  • All your Activity Team need to be registered as Leaders (including Venturers or Rovers) on the Scouthike website so we have an accurate record of who is on site in case of an emergency.

Activity is to be open for Scouts to participate at:

Saturday 8:00 a.m. to 4:00 p.m

Sunday 8:00 a.m. to 12 noon (unless specified to close at 11:00 a.m. – this is shown on the map, next to the Map References.

NOTE: As Patrols are able to leave Sleep Points from 7:30 a.m., it is feasible to book Patrols into your Activity before 8:00 a.m. Patrols are then to be taken through your Activity after 8:00 a.m. in arrival order.

If a Patrol arrives at your Activity before 8-00 am, see there is a long queue and decides to continue on, please record their Patrol number and the time and note that the Patrol passed through and where they are going to – they do not get any Travel Points (which are allocated at HQ Scoring) if they leave before 8-00 am


● Gather a team of Adults and/or Youth, with a minimum of five people, to support the running of the Activity.

NOTE: Depending on your location you may need a much bigger team. You need to be capable of running 6 Patrols at a time.

● It is advisable that you have a First Aid trained person on your Site.

● Select a scribe for the weekend and ensure that they understand their job. See Scribe’s role information in Activity envelope collected on Friday evening from your Sleep Point Coordinator.

● Collect a Personal Information Form (Medical Record) from each member of your team. You do not need to give these to First Aid — just keep them in an envelope to use if required.

All Adults associated with your Activity are required to have a current ‘Working with Children’ Card. Personnel connected with your Activity are asked to remain at the Activity and not travel around the Scouthike area between 6:00 p.m. Saturday and 7:00 a.m. Sunday unless undertaking a specific task for the Activity or returning to Sleep Point


This is a guide: Dining Fly to provide shelter for Scouts attending your Activity, Cooking fire for Scouts, Rubbish containment and removal, Tables, Chairs, Pens, Highlighters, Lighting, Cooking and Tentage (as arranged with your Sleep Point Co-Ordinator) and Fresh water. Portable Toilets are available at the Sleep Point you are connected to. Please ensure your team use these.

  1. You will need sufficient water, in containers, to cover your own personnel for Friday night and Saturday morning – as well as enough to re-supply Scouts as required. After that the Sleep Point Coordinator will arrange for your containers to be refilled. At least 3 full 20 litre containers is recommended -if you have a large team more will be required. You need enough full containers to provide water for your Activity they get refillled as the Sleep Point is very busy first thing in the morning.


Friday Night:

● Collect and become familiar with the paperwork from your Sleep Point Co-Ordinator. This will include: scribe pad and information for scoring, set of collection envelopes, maps of Site (need to be marked up using grid points), Activity Site stamp and list of Patrols attending Scouthike.

● Set up your Activity as much as feasible.

Saturday and Sunday:

● Finish setting up Activity.

● Ensure all Adults are available and ready to receive Scouts by 7:30 a.m. Scouts are able to leave Sleep Points at 7:30 a.m.

● Provide shelter, fire and fresh water for Adults and Scouts at your Activity.

● Review all Adults assessing Scouts have a clear understanding of your Activity, ensuring balanced and equal scoring.

● Provide an interesting and exciting activity for the Scout to complete.

Remain at your Activity Site until all necessary paperwork has been collected by the 4 x 4 Team..

Saturday Evening:

● In consultation with your Sleep Point Co-Ordinator (either assist them with supervision of Scouts, have dinner at their or your site),


● Pack up Activity Site.

Return all paperwork, including stamp and tree marker for your Site to HQ (via 4x4 team). Do not leave your site till this has been collected.

● Report to Sleep Point Co-Ordinator when leaving site

● Attend Final Parade at Finish Point. This is optional.