LEADER/ADULT REGISTRATION

INFORMATION FOR LEADERS

APPLICATIONS NOW OPEN

For payment details see further down this page.

All Patrols attending Scouthike MUST have at least 1 leader, ideally 2, from that Troop attending to help out at SCOUTHIKE. (more are of course welcome.) Leaders and parent helpers are needed in a range of capacities to help make Scouthike operate successfully.

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Adults attending MUST comply with the following.

Key points to note are

  • This applies to All and Every Adult, including Rovers
  • Every Participant must be registered with Scouts Victoria
  • The Police Clearance may not be necessary for Rovers and Rostered Parents (This may be a requirement by next year so I’m getting in early) However an Adult or Rover without a current Police Clearance can only be involved in youth member activities in the presence of a Leader holding a current Certificate of Adult Leadership, i.e. they can be cooks and other support but not allowed to be alone with or in charge of Youth members.

Child-safe Scouting is a primary concern for Scouthike, please refer to the following details about requirements for Adults attending Scouthike. If you require any assistance to complete these requirements, please see your Group Leader or Leader in Charge

Please be aware that all Adults (including Rovers) attending Scouthike:

- Must be registered with Scouts Victoria either as a Leader, an Adult Helper or a Rostered Parent (please see below for Membership requirements)

- For the duration of the event, must hold a current Working with Children Check Card (WWCC),

- Within 3 years before the last day of Scouthike, must have completed the eLearning Modules Childsafe Scouting and WHS for Scouting

- Within 5 years before the last day of Scouthike, must have completed a National Police Clearance with Scouts Victoria

Leaders must hold a Certificate of Adult Membership, (CAM) or a Certificate of Adult Leadership, (CAL).

Adult Helpers are non-uniformed adults who regularly supervise and work in the youth Sections more than once a month or are regularly helping and supporting overnight activities such as sleep overs, pack holidays, hikes and camps. Adult Helpers are invested as members of the Scout movement once an A1 online application has been processed. At investiture, a Certificate of Adult Membership (CAM), and Group scarf is presented by the Group Leader. Adult Helpers are only involved in youth member activities under the guidance of a trained Leader holding a Certificate of Adult Leadership. As part of the online National Training Curriculum a number of eLearning modules are available to support Adult Helpers and office bearers.

Rostered Parents must have a Working With Children card. Rostered Parents can only be involved in youth member activities in the presence of a Leader holding a current Certificate of Adult Leadership. They should be registered on Extranet in the OB category by the GL and may occasionally provide expert knowledge of a particular subject used in weekly Section program in which they demonstrate, instruct and test youth in completion of a badge or challenge are occasionally scheduled to give general support to Leaders at weekly Section meetings occasionally assist at overnight activities as drivers, cooks and general support.

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Competition & Learner Patrols ....The cost is $60.00 per head for all Metro Region Scouts ,(plus 100 Bonus Points, if received before 24th April )this covers the cost of bus transport to and from the hike area, pennants for each Patrol, badges for each person involved, toilets, drinking water as well as administration costs.etc.

Country Region or Interstate Patrols pay $40.00 per head.

Cost for a leader accompanying a Metro Learner Patrol is $36.00 to cover the cost of the Bus.

Note: The application is not finalized until your payment has been received.

Closing date for application is Tuesday April 30th 2019

When submitting your Payment Quote the Patrol Reference Number as shown on the email reply you received when registering

PLEASE NOTE: Final Parade is planned to start at approximately 2-00 pm and (hopefully) everybody will be leaving the forest by 3-15 pm. Please arrange your parent pick up from your hall based on leaving the Forest around this time.

Tuesday April 30th 2019 All Applications for Patrols will CLOSE. Leaders can still apply after this date

How can I best prepare my Troop for SCOUTHIKE?

Getting the Troop ready for SCOUTHIKE requires the Scouts to have a reasonable level of skill in a number of areas.

The following list is a summary of skills required to make the Scout Hike experience a happy and rewarding one for Scouts, and easily translates into a number of months of programming ideas.

1. Map – reading features, locate current position, grid systems, scale, route planning

2. Using a Compass – locate current position, feature location, setting a map

3. Menu Planning – dried foods, purchasing, planning content and quantity as a Patrol

4. Lightweight Cooking – practice your meals and equipment needed (only open fires provided to be used)

5. Personal Gear – what to take

6. Patrol Gear – what to take, how to share

7. Packing a Pack – how to pack

8. First Aid – prevention and response to: blisters, fatigue, nausea, headache, dizziness, heat exhaustion, hypothermia, abdominal pains, bites and stings, leeches


How do I register as a leader/adult helper?

Ø Register as an Independent leader, or talk to the Scout Leader to register as a leader with a Troop

Before you Register it is worthwhile to check the Sleep Point page and see who the Sleep Point Coordinators are and phone (or email) the one relevant to you (ie: your Region or somebody you know) and offer your services so when you Register you can fill in what you are doing (such as Activity or Sleep Point).

How do I change my Leader registration?

Ø For a Leader Registered with a Troop, see your Scout Leader to update you details online, for an Independent Registered Leader, send an email to the Coordinator with your full name, group/formation and details of the change.

How much does it cost for Leaders?

Ø Cost for a leader accompanying a Metro Learner Patrol is $36.00 (bus cost).

Ø The only cost for any other leader, adult helper, Venturer or Rover assisting at Scouthike will be for catering, which is paid directly to your Sleep Point Coordinator.

Where is SCOUTHIKE being held?

Ø The location of scout hike varies from year to year.

2019 IS IN TALLAROOK STATE FOREST

Overnight Accommodation for ALL Adults, Venturer's, Rovers and Leaders

Ø All Adults, Venturer's, Rovers and Leaders asked to sleep with either their Sleep point or Activity site while at SCOUTHIKE. Your Sleep point Co-ordinator or HQ needs to know where you will be. The SH committee need to know where you are in case of an emergency or evacuation.

Expectations or leaders throughout the weekend.

Ø Leaders leaving a Sleep Point or Activity, OR arriving at another Sleep Point or Activity are expected to advise the co-ordinator of that site of the intentions. This is essentially a matter of common courtesy and part of our Risk Management Plan to help protect our youth members.

Interested in helping but don't know what you could do?

Ø Here are some of the jobs available. The Leader/Helper Registration Form has a place where you can indicate your preferences if you haven't already been allocated a job.

Activity Site Leader

Determine / plan the Activity (as per the briefing provided by the SH planning committee)

Ø Visit the site prior to the SH weekend, to look at how you can best set-up.

Ø Liaise with Sleep point Co-ordinator regarding all plans for the weekend.

Ø You will organize the adults / Rovers / Venturers needed (usually 4 - 6).

Ø Arrange the materials (depends on the activity), ensuring the activity is dressed up and ready for the Saturday morning start.

Ø Inspire your team to enjoy themselves and breathe magic into the weekend for the Scouts!

Activity Site Team Member

Assist the Site leader to plan & prepare the Activity.

Ø Turn up for the weekend, helping to set up, dress up and run the activity with the rest of the team.

Ø Be inspired and enjoy yourself, breathing magic into the weekend for the Scouts!

Catering

Be part of a team who provide meals for the 30 - 40 activity leaders who will be eating at a Sleep Point for the weekend.

Sleep Point Team Member

Arrive at the site Friday (ideally) or Saturday morning.

Ø Assisting SP Co-ordinator in a wide range of tasks to ensure the Scouts are provided for. This could involve:

Ø Booking Patrols in and out of the SP

Ø Checking Activities are running smoothly and have enough water throughout the weekend

Ø Supervising the Scouts set up camp and prepare meals

Ø Prepare & maintain cooking fires for the scouts

Ø Generally enjoy yourself whilst getting to know other leaders and supporting the Scouts.

Learner Leaders on a Bus

Ø Maintain acceptable bus behaviour during the journey.

Ø Ensure the bus is left clean and that the Scouts have removed everything from the bus. This applies on both Friday night and Sunday.

  • On Friday night one Leader, the one sitting close to the front, will be asked to carry the Booking Information. Part of this information will be collected by HQ when the bus arrives in the Forest. The remainder is to be handed to the Sleep Point Coordinator when the bus arrives at the Sleep Point.

Bus Point Marshall and Bus Booking Team

For someone who can't attend the weekend, but can spare some time on Friday evening and Sunday afternoon.

Ø Liaise with Scouthike Co-ordinator as required.

Select a Team of "volunteers" to coordinate traffic and book Patrols onto each bus.

Those booking Patrols onto a bus need to be at the Departure Point by 6-00 pm on Friday - arriving before the Patrols.

Ø Supervise the departure/arrival point for buses, directing Scouts and adults as needed.

Ø Use initiative to resolve issues as they arise at departure / arrival point.

Ø Wait until all Scouts have been collected on Sunday afternoon.

Adult Membership

Please be aware that all Adults (including Rovers) attending Scouthike:

Ø Must be registered with Scouts Victoria either as a Leader, an Adult Helper or a Rostered Parent (please see below for Membership requirements)

Ø For the duration of the event, must hold a current Working with Children Check Card (WWCC)

Ø Within 3 years before the last day of Scouthike, must have completed the eLearning Modules Childsafe Scouting and WHS for Scouting

Ø Within 5 years before the last day of Scouthike, must have completed a National Police Clearance with Scouts Victoria

Leaders must hold a Certificate of Adult Membership, (CAM) or a Certificate of Adult Leadership, (CAL).

Adult Helpers

Adult Helpers are non-uniformed adults who regularly supervise and work in the youth Sections more than once a month or are regularly helping and supporting overnight activities such as sleep overs, pack holidays, hikes and camps. Adult Helpers are invested as members of the Scout movement once an A1 online application has been processed. At investiture, a Certificate of Adult Membership (CAM), and Group scarf is presented by the Group Leader. Adult Helpers are only involved in youth member activities under the guidance of a trained Leader holding a Certificate of Adult Leadership. As part of the online National Training Curriculum a number of eLearning modules are available to support Adult Helpers and office bearers.

Rostered Parents

Rostered Parents must have a Working With Children card. Rostered Parents can only be involved in youth member activities in the presence of a Leader holding a current Certificate of Adult Leadership. They should be registered on Extranet in the OB category by the GL and may occasionally provide expert knowledge of a particular subject used in weekly Section program in which they demonstrate, instruct and test youth in completion of a badge or challenge are occasionally scheduled to give general support to Leaders at weekly Section meetings occasionally assist at overnight activities as drivers, cooks and general support.

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