Housekeeping Policy

Last Updated: 10/04/25

Next Review Date : 10/04/26

Introduction:

Effective housekeeping is crucial for maintaining a safe, clean, and organised environment within our premises. Not only does it enhance the overall appearance of the facility, but it also plays a vital role in ensuring the safety and well-being of everyone present. This policy outlines the guidelines and procedures to be followed by all staff members to uphold high standards of cleanliness and hygiene while emphasising the importance of fire safety in our operations.

Policy Statement

Cleanliness and Hygiene:

All areas of the premises, including common areas, workspaces, restrooms, and break rooms, must be kept clean and tidy at all times.

Staff members are responsible for promptly cleaning up spills, debris, and any other hazards to prevent accidents or injuries.

Waste Management:

Proper disposal of waste is essential for maintaining cleanliness and preventing the risk of fire hazards.

Bins should be emptied regularly, and rubbish should be disposed of in designated receptables.

Storage and Organisation:

All equipment, tools, supplies, and materials must be stored in designated storage areas when not in use.

Storage areas should be organised efficiently to minimise clutter and facilitate easy access to items.

Any flammable materials, such as cleaning solvents or chemicals, should be stored in approved containers and kept away from heat sources or ignition points.

Fire Safety:

Maintaining a clean and clutter-free environment is essential for fire prevention and emergency preparedness.

Staff members should be familiar with the location and proper use of fire extinguishers and fire alarms.

Smoking is strictly prohibited in all indoor areas, and designated smoking areas, equipped with appropriate receptacles, will be provided outside the premises.

Electrical appliances and cables should be inspected regularly for signs of wear or damage, and overloaded outlets should be avoided.  

Power tool batteries must not be charged overnight to reduce the risk of overcharging, overheating, or electrical fires.

Batteries for power tools must be stored properly away from combustible materials and in designated areas when not in use.

In the event of a fire, staff members should follow established evacuation procedures and assist others in safely exiting the building.

Implementation:

All staff members are required to familiarise themselves with this housekeeping policy and adhere to its guidelines.

Supervisors and managers will oversee the implementation of housekeeping procedures and provide necessary training and support to ensure compliance.

Regular inspections will be conducted to assess the cleanliness and safety of the premises, and corrective actions will be taken as needed.

This policy will be reviewed annually or sooner if necessary. 

Joe Charlesworth

Director - Highway Data Systems Ltd

10/04/25