Equipment Policy

Equipment Policy

New Policy: 14/02/2024

Next Review Date : 14/02/2027

Purpose: The purpose of this policy is to ensure the proper care, storage, and use of all company equipment, including tools, machinery, vehicles, and other assets, to maintain their functionality, safety, and longevity.

1. Responsibility for Equipment

• General Responsibility: All employees are responsible for the proper care, maintenance, and use of company equipment, regardless of their assigned tasks or roles.

• Assigned Responsibility: Specific individuals will be assigned for particular equipment or areas, and they are responsible for overseeing the proper care and use of the equipment.

2. Care and Maintenance

• Regular Maintenance: Equipment must be regularly maintained according to manufacturer guidelines or company standards to ensure optimal performance and safety.

• Scheduled Inspections: Regular inspections must be conducted to identify any issues or potential safety hazards with the equipment.

• Immediate Reporting: Any issues, damage, or malfunctions must be reported immediately to the designated manager or maintenance team for assessment and repair.

3. Proper Use and Storage

• Correct Use: Equipment must be used only for its intended purpose and in accordance with established safety guidelines and procedures.

• Proper Storage: All equipment must be stored in designated areas when not in use, ensuring it is protected from damage, theft, or unauthorised use.

• No Overnight Storage: Equipment should not be left in vehicles overnight or when not required for work, to prevent theft and damage.

4. Safety and Pre-Use Checks

• Safety Checks: All employees must conduct safety checks on equipment before use, following established protocols and safety guidelines.

• Pre-Use Checks: Before each use, employees must inspect equipment for any signs of damage or malfunction, ensuring it is safe and operational.

5. Training and Documentation

• Training: Employees must receive proper training on the correct use and maintenance of equipment, including safety procedures.

• Documentation: Records of equipment maintenance, inspections, repairs, and training must be maintained and readily accessible for review.

6. Compliance with Laws and Regulations

• Legal Compliance: All equipment must be used, maintained, and stored in compliance with relevant laws, regulations, and industry standards.

7. Accountability

• Accountability: Employees are accountable for their actions related to equipment use and care, and violations of this policy may result in disciplinary action.

8. Disposal of Equipment

• Procedure: Equipment that is no longer required or has reached the end of its useful life must be disposed of properly according to established procedures.

9. Compliance with Policy

• Adherence: All employees are required to adhere to this policy and contribute to the proper care and use of company equipment.

Joe Charlesworth

Director - Highway Data Systems Ltd