Collaborative Working Policy

Collaborative Working Policy Statement

Last Reviewed: 03/01/2025

Next Review Date : 03/01/28

In the course of our company activities we may identify opportunities to work collaboratively. This may be on a one-to-one basis or as part of a wider collaboration involving multiple business partners. The decision to choose collaboration as the preferred working model will be based on perceived benefits to all stakeholders such as:

• Enhanced competitiveness, efficiency and effectiveness.

• Sharing and promotion of best practice and challenging established working practices.

• Improved Management of time, costs and resources to deliver joint efficiencies.

• Creating additional value by sharing knowledge, skills and resources.

• Identifying uncertainties, sharing project risks and managing them more effectively.

• Establishing collaborative culture and behaviours to secure successful outcomes in joint projects.

• Developing mutual trust and working relationships in order to capitalise on future opportunities.

Highway Data Systems are aware of the policies, plans and procedures that comply with the requirements of British Standard 11000 for Collaborative Business Relationships. These will form the basis of our documented arrangements for collaborative working.

Objectives and targets will be agreed with our collaborative partners for each individual project. Targets and objectives will be regularly reviewed as part of the routine management of the individual contract.

Senior Executives Responsible for Collaboration

The Senior Management Team will ensure that our collaborative arrangements are fully documented, implemented and maintained. The senior operating manage responsible for representing our company’s interests and ensuring that our collaborative working policies, plans and procedures are implemented correctly.

Our collaborative working arrangements will be regularly reviewed and continually improved to meet the changing needs of the business and our existing collaborative relationships.