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As an AQ instructor, there are several different forms that must be completed to ensure timely payment. This section will provide information about contracts, payment, and tax forms.
Contracts
Contracts
A contract will be emailed to you during the session in which you are teaching. Please review the contract to ensure all of your personal information is up to date and accurate. All course materials are the property of Trent University’s School of Education and Professional Learning and instructors agree to only share course materials with students registered in the course.
Once you receive your contract, please complete all required fields, sign, scan, and email it to the AQ Office (AQ@trentu.ca) . Email is preferred since all documentation is saved electronically and forwarded to Payroll in electronic format. A signed contract is required in order for you to be paid, so please ensure timely completion of the contract once it is received.
Payment
Payment
Instructors are paid after a course ends based on Trent's bi-weekly pay schedule.
AQ Instructors are paid $350.00 per student and PQP instructors are paid $225.00 per student.
Instructors are not paid for students who withdraw and are given a complete refund.
Most instructors are paid by direct deposit, but payment by cheque is an option. Please see details below about setting up direct deposit.
Setting Up Direct Deposit
Setting Up Direct Deposit
For direct deposit set-up, please scan and email Trent’s AQ Office a copy of the front and back of your void cheque. It will then be forwarded to Payroll. If you prefer to be paid by cheque, please make sure the address on your contract is correct. Payroll will automatically print cheque for any instructors who do not have direct deposit set up.
We will save your direct deposit information on file and send this to payroll on your behalf for each pay. If your payment information changes, please send along new payment information as soon as possible.
TD1 Tax Forms
TD1 Tax Forms
Instructors are asked to complete the Ontario and Federal Tax forms at the beginning of each year, or when instructing a course for the first time in a calendar year. These forms will be emailed to you. They can be completed on the computer using the fillable PDF form or may be printed and scanned. All forms must be emailed to AQ@trentu.ca prior to the session's pay date to ensure you are paid on time.
Completing Your TD1 Tax Forms
Completing Your TD1 Tax Forms
Federal TD1 Tax Form - If you have another employer, they have likely already claimed the personal tax credit amount for you so please enter zero on the total line and check the box on page 2 to indicate you have more than one employer. On page 2, enter any additional tax you wish to have taken out (see note below).
Additional Tax – If you want to have more tax deducted from each payment, please enter the amount on your Federal TD1 tax form. On page 2 of the TD1 tax form there is a box to include the amount you want to have deducted from each payment. PLEASE NOTE that for each session there are multiple payments made at the end of each course and so for each of those payments, the amount you include in the ADDITIONAL TAX TO BE DEDUCTED box will be reduced. For the winter session, there may be up to five payments made to an instructor at the end of the course. Each payment usually represents two weeks of pay.
Provincial TD1ON Tax Form - If you have another employer, they have likely already claimed the personal tax credit amount for you so please enter zero on the total line and check the box on page 2 to indicate you have more than one employer.
T4 Tax Forms
T4 tax forms are issued to you directly from Trent’s Payroll department. These are mailed to you in late February so please make sure your address is correct on your contract.
T4 Tax Forms
T4 tax forms are issued to you directly from Trent’s Payroll department. These are mailed to you in late February so please make sure your address is correct on your contract.
T2200 Forms
Your T2200 form will be emailed to you by the AQ Office in January/February of each year. This form allows you to deduct work-related expenses (e.g., home office expenses) from your income tax return.
T2200 Forms
Your T2200 form will be emailed to you by the AQ Office in January/February of each year. This form allows you to deduct work-related expenses (e.g., home office expenses) from your income tax return.
If you ever have any questions about any of the paperwork required from you, please do not hesitate to contact the AQ Office- AQ@trentu.ca
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