Name Change Process 2026: Step-by-Step Gazette Notification for Name Change

The 3 Pillars of the Name Change Process

The legal journey of changing your name is built on three mandatory steps. Skipping any of these will lead to the rejection of your application.

1. Preparing the Legal Affidavit

The process begins with a Name Change Affidavit. This is a sworn statement made on a non-judicial stamp paper (usually ₹10 or ₹100). You must clearly state your old name, your new name, your complete address, and the reason for the change. Once drafted, this document must be signed by you and notarized by a Notary Public or a First-Class Magistrate.

2. Newspaper Advertisement

Once the affidavit is ready, you must inform the public. As per the latest 2026 guidelines, one newspaper advertisement is now enough for gazette notification for name change. You should publish this in a prominent English newspaper circulated in your area. The ad must include your old name, new name, father’s/husband’s name, and the date of your affidavit.

3. Central Gazette Notification

The final and most crucial step is the Gazette Notification for Name Change. This involves submitting your physical file to the Department of Publication (Civil Lines, Delhi). After verification, your name change is published in the official e-Gazette, making it a permanent legal record.

Comprehensive Documents Checklist

Before you apply for a Gazette Name Change Online, ensure you have the following documents ready:

Document Name

• Notarized Affidavit

• Newspaper Clipping

• Digital CD (MS Word)

• ID & Address Proof

• Passport Photos

• Bharat Kosh Receipt

Problem-Solving: Why Applications Get Rejected

Even a tiny mistake can stall your Online Name Change Process. Here are common pitfalls and how to solve them:

• Signature Mismatch: Your signatures on the affidavit, the application form, and your ID proofs must be identical.

• CD Formatting Errors: The MS Word file on your CD must exactly match the text in your physical application.

• Outdated Ads: Your newspaper clipping must not be older than two months at the time of submission.

• Blurred Scans: If applying via a portal, ensure all documents are high-resolution scans, not mobile photos.

Related Identity Updates

Once you receive your Gazette Name Change, you must update your identity cards:

Name Change in Aadhaar Card

To update your Aadhaar, visit a permanent enrollment center with your original Gazette Notification for Name Change. While minor spelling fixes might not need a gazette, a complete name change or a change after the two-time limit strictly requires it.

Name Change in PAN Card

For PAN updates, you can use the NSDL or UTIITSL portals. You will need to upload your Gazette Name Change Online certificate as proof. This ensures your tax records and bank accounts stay synchronized with your new legal identity.

Frequently Asked Questions (FAQs)

1. Is it mandatory to have a Gazette notification?

Yes, for major changes like surname changes, religion changes, or updating a Passport, the Gazette for Name Change Process is mandatory.

2. How many newspaper ads are required?

As of 2026, one newspaper advertisement is enough for gazette notification for name change.

3. What is the official website for the Gazette?

The official portal is egazette.gov.in.

4. Can I change my name online?

You can prepare the documents and pay fees online, but the physical file must often be sent to the Delhi office for the Central Gazette.

5. How long does the process take?

Typically, it takes 3–6 weeks after the submission of documents.

6. Is an affidavit alone enough for a Passport?

No, the Passport office usually requires a Gazette Name Change.

7. Why do I need a digital CD?

The CD contains the text that the government will print in the weekly gazette.

8. Can a minor’s name be changed?

Yes, parents or legal guardians can apply on behalf of the minor.

9. Is the fee refundable if rejected?

No, government fees paid via Bharat Kosh are non-refundable.

10. What is a "Deed Proforma"?

It is the official application form that must be signed by the applicant and two witnesses.

Conclusion

Navigating the What is Name Change Process? query doesn't have to be a nightmare. By following the step-by-step guide—starting with a notarized affidavit, publishing a single newspaper ad, and securing your Gazette Notification for Name Change—you can ensure your legal identity is solid.