Gazette Notification for Name Change in School Records

The Step-by-Step Name Change Process in India

1. Drafting the Name Change Affidavit

The journey begins with a legal affidavit. An affidavit is a self-declared document executed on non-judicial stamp paper. This document must state your old name, your new name, the reason for the change, and your current address.

2. Publication of a Newspaper Advertisement

Previously, two advertisements were required, but current simplified norms often accept one. You must publish a clear notification in a local or national newspaper. This advertisement serves as a public notice regarding your name change in school records. Ensure you keep at least 3-5 original copies of the newspaper, as these are mandatory for the Gazette office.

3. Submission for Gazette Notification for Name Change

The final and most important step is submitting your application to the Department of Publication. The Gazette for Name Change is an official government journal that records all legal name transitions. Once your name is published here, it becomes a permanent public record that no institution can deny.

Correcting a School Leaving Certificate Name Change

The school leaving certificate name change is perhaps the most requested correction. Since the SLC (or TC) is issued at the time of exiting an institution, schools are often reluctant to change it once you have graduated.

However, by obtaining a Gazette for Name Change, you provide the school with a legal mandate. You should submit a formal application to the Principal or the District Education Officer (DEO) along with your Gazette copy. This ensures that your cumulative record is updated, allowing for a smooth transition into college or university.

Fees and Timeline for Gazette Notification for Name Change

• Government Fees: The standard fee for a Gazette Name Change Delhi or central notification ranges from ₹700 to ₹1,500 for general citizens. For those living abroad (NRIs), the fees are significantly higher.

• Timeline: Once the application is submitted to the Controller of Publications, it typically takes 30 to 60 days for the name to appear in the e-Gazette. The digital copy can then be downloaded from the official website.

Frequently Asked Questions (FAQs)

1. Is it mandatory to have a Gazette notification for name change?

Yes, for most government services and for a name change in school certificate, a Gazette notification is the only document that is legally binding and universally accepted across India.

2. Can I change my name in my school record after 10 years?

Yes, you can. While the school's internal policy might have time limits, a Gazette notification allows you to legally link your old certificates to your new name regardless of how much time has passed.

3. What is the difference between a state and central gazette?

A Central Gazette is applicable across all states and is preferred for passport and central government jobs. A state gazette is valid within that specific state only.

4. Why was my Gazette application rejected?

Common reasons include errors in the affidavit, name mismatches in the newspaper ad, or a corrupted digital CD file. Ensure all details are 100% consistent across all documents.

5. How do I get a physical copy of the Gazette?

The government has moved to an e-Gazette system. Physical copies are no longer dispatched. You can download and print the PDF from the official website, which carries equal legal weight.

Conclusion:

The process of obtaining a Gazette Notification for Name Change is a vital investment in your future. While the paperwork might seem complex, it is the only way to ensure that your Name Change in School Certificate is recognized by law. By following the steps of creating an affidavit, publishing a newspaper ad, and filing for the Gazette, you protect your academic legacy from identity discrepancies.

If you find the legal jargon or the submission process overwhelming, it is always wise to consult with a legal expert to ensure your application is error-free.