Vice-Secretary

The Vice-Secretary supports the Secretary in managing the club’s administrative and organisational responsibilities. They play an important role in ensuring the club remains well-organised, compliant, and responsive to member needs.

Working closely with the Secretary, the Vice-Secretary helps maintain smooth operations and steps in to assume all Secretary duties when the Secretary is unavailable.

• Support the Secretary in carrying out administrative and organisational tasks
  
  

• Act as Secretary when required, assuming full responsibility in their absence
  
  

• Assist in ensuring the club operates in accordance with University and UQ Union rules and regulations
  
  

• Identify and raise issues or oversights to support effective governance and administration
  
  

• Support volunteer welfare and benefits
  
  

• Maintain and organise the club’s photo bank and media records
  
  

• Coordinate with the event photographer to document club activities
  
  

• Work closely with Human Resources–related functions to support member wellbeing

The Vice-Secretary provides guidance, coordination, and administrative support to the following roles, helping ensure clear communication and smooth collaboration across the committee:

• Human Resources Manager – supporting member wellbeing, team communication, and positive club dynamics

• Volunteer Coordinator – assisting with volunteer management, coordination, and administrative processes