Treasurer

The Treasurer is supported by a small finance team that works collaboratively to manage day-to-day financial tasks and maintain accurate records. 

This team includes the Vice-Treasurer and the Accounting Assistant.

All Treasurer Team roles work toward the shared goal of maintaining the club’s financial sustainability.

The Treasurer is responsible for the club’s financial wellbeing. They oversee all financial operations, ensure responsible use of funds, and help the committee make informed decisions by providing clear and accurate financial information.

Working closely with the Treasurer Team, the Treasurer assesses financial risks, maintains transparent records, and ensures the club meets all UQ Union financial and audit requirements.

• Oversee the club’s financial management and ensure accurate, transparent record-keeping
  
  

• Maintain up-to-date bookkeeping records using Xero, with supporting documentation
  
  

• Assess financial risks related to events and club activities
  
  

• Keep the committee informed of the club’s financial position
  
  

• Ensure all financial transactions are authorised and accountable
  
  

• Ensure club funds are used appropriately and not for personal gain
  
  

• Manage invoices, grants, and reimbursements
  
  

• Prepare and present the financial report at the Annual General Meeting (AGM)
  
  

• Prepare and submit financial documents for UQ Union financial audits
  
  

• Manage bank account signatory updates in line with UQ Union requirements

This guideline outlines the responsibilities and tasks of the HAC Treasurer Team and provides guidance for carrying out these duties. 

Please refer to the HAC Treasury/Accounting Working Guide for further details through this link.