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External Reimbursement Requests
External Reimbursement Requests
External reimbursements refers to all reimbursement requests handled outside Chrome River
External reimbursements refers to all reimbursement requests handled outside Chrome River
Everyone requesting external reimbursement (one-time, non-recurring) should complete a Non-Employee Reimbursement Google form, found here: https://forms.gle/2wXjTK8NQSXyCHvd7 This form must be completed before reimbursement can be processed. All receipts related to the reimbursement (airfare, lodging, transit, supplies, etc) must be uploaded to this form.
Both the chartfield string and the payee's authorization are required for reimbursement.
Questions may be directed to ECE-CSEpurch@umn.edu.
Reimbursements over $100 USD (university students) or over $600 USD (University guests, all others) will require a W9 or W8BEN (in Additional Forms) from the person receiving the reimbursement
If a rental car was used instead of ride share, taxi, or mass transit, there must be a reason that explains its benefit to the University and/or project
Meals are reimbursed at a per diem rate (see GSA page for more information)
Itemized lodging receipts are required (i.e. a line by line breakdown with a final total. An order confirmation is not sufficient)
Airfare receipts require airline, travelers’ full names, booking class, departure and arrival cities, dates of travel, and cost of ticket
In the event that a receipt is missing or unobtainable, please submit any related documentation with a Statement In Lieu of Receipt (found in Additional Forms)
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