Purchasing and Accounting

What ECE Accounting staff do:

ECE Research Accountants (Linda, Sat, Matt)

• Grants

  • • Rebudgeting

    • Review and track subawards

    • Review and track invoices

    • Set up advanced or pre-spending accounts

    • Track and manage equipment fabrications

    • Process NCEs 

    • Effort summary, review, and approvals

  • Reporting

    • Provide monthly reports (at a min every 3 months) to all faculty

    • COA Reporting (Transaction Details)

  • Startup Funds

    • Track, fund, and report

  • HR items

    • Update salary distributions mid-semester for GRAs and any time for others

    • Review and approve GRA appointments every semester

  • Accounting

    • Move salary or expenses that were charged incorrectly

    • Distribute royalties

    • Review and approve Chrome River, POs, PCards, etc

    • Annual budgeting

    • Monitor and distribute UMF funds

What We Can't Do

• • We can’t purchase items or process purchases because we have to approve. 

  • Move expenses that cross fiscal years. 

  • Move expenses that are over 90 days old. 

  • Approve reimbursements over 60 days old. 

ECE Financial Professional duties (Rochfort)

• PCard administration

• ECE Colloquium liaison

• Student Group accounting

• Foundation gifts

• Campus Club (Turn in Receipts)

• Many other internal non-sponsored duties.

ECE Purchasing Professional duties (CSE)

• External Reimbursements

• Adding Vendors

• UMarket

• Purchase Orders

• Training Sessions for these systems (just email ece-csepurch)

• Justifications

• Price Comparisons

• Travel Card and Purchasing Card reconciliation