Before You Travel

Personal Travel. Flight comparisons are required if personal travel is included in your trip. It is easier to gather this documentation while booking your flight rather than to do mock comparisons when preparing your reimbursement report after your trip. 

Rental Cars. If a rental car was used instead of ride share, taxi, or mass transit, there must be a reason that explains its benefit to the University and/or project.  

Third Party Sites. If booking through third party sites (Orbitz, Expedia, Travelocity, etc), the booking confirmation is not an itemized bill and is not sufficient for lodging bills and airfare receipts, especially if the expenses are bundled. The third party site or the hotel itself may need to be contacted directly in order to obtain all the itemized bills.