Program Extensions

An extension to a graduate student's program should be anticipated as early as possible and the appropriate request to Faculty of Graduate Studies and Research initiated immediately following the annual review (May) in the year in which the time restriction becomes effective. The normal period for a program extension is up to one year.

The application for extension should be made to the Associate Dean by the student and the supervisor with the support of the supervisory committee. The student must provide a letter that details progress to date, the reasons leading to the need for an extension and a detailed time-line showing the relevant steps to program completion during the period covered by the extension. The supervisor must provide a letter of support that verifies the need for an extension as well as confirmation of the plan for completion.


There are two types of Program Extensions for graduate students:

1) Extension to time in program

2) Extension to Doctoral program requirements


1) Extension to time in program

Students requiring additional time in their program beyond the years as stated below require a program extension. Program extensions granted up to one year and must be completed by either Spring or Fall Convocation deadline. Registration will be blocked in the terms beyond the program time limit.

  • Master’s (thesis-based): 4 years to complete
  • Master’s (course-based): 6 years to complete
  • Doctoral: 6 years to complete


DEADLINES:

July 1 – for Fall term registration

November 1 – for Winter term registration

March 1 - for Spring term registration

May 1- for Summer term registration


1st Extension Request:

Our Faculty has the authority for the approval of a 1st extension to the time limit for program completion.

Student to discuss with their supervisor, and then submit the following documents to the Graduate Program Administrator:

  • FGSR’s Program Extension form
  • From the supervisor: An explanatory letter summarizing the student's progress to date, a timeline for completion of program approved by the supervisor and/or supervisory committee
  • From the student: An explanatory letter with the expected completion date and a timeline for completion of program
  • Associate Dean (Graduate) will review request
  • If approved, the student will receive a formal approval email from the Graduate Program Administrator
  • Form and supporting documentation will be sent to FGSR; FGSR will officially update student record to reflect extension


2nd and Subsequent Extension Requests:

The Dean, FGSR has the authority for the approval of a 2nd and subsequent extension of the time limit for program extension.

Submit the following documents to the Graduate Program Administrator:

  • FGSR’s Program Extension form
  • From the supervisor: An explanatory letter summarize the student's progress to date, a timeline for completion of program approved by the supervisor and/or supervisory committee
  • From the student: An explanatory letter with the expected completion date and a timeline for completion of program
  • Associate Dean (Graduate) will review and will forward the application with a recommendation to FGSR for approval consideration
  • Student will receive decision by email from FGSR’s Graduate Student Services Advisor


2) Extension to Doctoral program requirements

All program requirements (including candidacy exam), other than the thesis, must be completed within three years of the commencement of a student's program.

1st Extension Request:

Our Faculty has the authority for the approval of a 1st extension to the time limit for program requirements completion.

Student to discuss with their supervisor, and then submit the following documents to the Graduate Program Administrator:

  • FGSR’s Application for Doctoral Program Requirements Extension form
  • From the supervisor: An explanatory letter summarizing the student's progress to date, and a timeline for completion of program requirements approved by the supervisor and/or supervisory committee
  • From the student: An explanatory letter with the expected completion date and a timeline for completion of program requirements
  • Associate Dean (Graduate) will review and approve request
  • Student will receive approval email from Graduate Program Administrator
  • Form and supporting documentation will be sent to FGSR; FGSR will officially update student record to reflect extension


2nd and Subsequent Extension Requests:

The Dean, FGSR has the authority for the approval of a 2nd and subsequent extension of the time limit for program requirements completion.

Submit the following documents to the Graduate Program Administrator:

  • FGSR’s Application for Doctoral Program Requirements Extension form
  • From the supervisor: An explanatory letter summarize the student's progress to date, a timeline for completion of program approved by the supervisor and/or supervisory committee
  • From the student: An explanatory letter with the expected completion date and a timeline for completion of program
  • Associate Dean (Graduate) will review and will forward the application with a recommendation to FGSR for approval consideration
  • Student will receive decision by email from FGSR. FGSR will officially update student record to reflect extension


Please contact the Graduate Program Administrator at ksrgrad.info.ca or 780-492-3198 for any further questions.