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An extension to a graduate student's program should be anticipated as early as possible and the appropriate request to Faculty of Graduate & Postdoctoral Studies initiated immediately following the annual review (May) in the year in which the time restriction becomes effective. The normal period for a program extension is up to one year.
The application for extension should be made to the Associate Dean by the student and the supervisor with the support of the supervisory committee. The student must provide a letter that details progress to date, the reasons leading to the need for an extension and a detailed time-line showing the relevant steps to program completion during the period covered by the extension. The supervisor must provide a letter of support that verifies the need for an extension as well as confirmation of the plan for completion.
There are two types of Program Extensions for graduate students:
There are two types of Program Extensions for graduate students:
1) Extension to time in program
2) Extension to Doctoral program requirements
1) Extension to Time in Program (Program Extension)
1) Extension to Time in Program (Program Extension)
Students requiring additional time in their program beyond the years as stated below require a program extension. Program extensions granted up to one year and must be completed by either Spring or Fall Convocation deadline. Registration will be blocked in the terms beyond the program time limit.
Master’s (thesis-based): 4 years to complete
Master’s (course-based): 6 years to complete
Doctoral: 6 years to complete
DEADLINES:
July 1 – for Fall term registration
November 1 – for Winter term registration
March 1 - for Spring term registration
May 1- for Summer term registration
1st Extension Request:
Our Faculty has the authority for the approval of a 1st extension to the time limit for program completion.
Student to discuss with their supervisor, and then submit the following documents to the Graduate Programs Coordinator:
FGSR’s Program Extension form (found under Records)
From the supervisor: An explanatory letter summarizing the student's progress to date, a timeline for completion of program approved by the supervisor and/or supervisory committee
From the student: An explanatory letter with the expected completion date and a timeline for completion of program
Send above documents to the Graduate Programs Coordinator to review
Associate Dean (Graduate) will review request
Form and supporting documentation will be sent to FGPS; FGPS will officially update student record to reflect extension
2nd and Subsequent Extension Requests:
The Dean, FGPS has the authority for the approval of a 2nd and subsequent extension of the time limit for program extension.
Submit the following documents to the Graduate Programs Coordinator:
FGSR’s Program Extension form (found under Records)
From the supervisor: An explanatory letter summarize the student's progress to date, a timeline for completion of program approved by the supervisor and/or supervisory committee
From the student: An explanatory letter with the expected completion date and a timeline for completion of program
Send the above documents to the Graduate Programs Coordinator to review
Associate Dean (Graduate) will review and will forward the application with a recommendation to FGSR for approval consideration
Student will receive decision by email from FGPS’s Graduate Student Services Advisor
2) Extension to Doctoral Three Year Program Requirements
2) Extension to Doctoral Three Year Program Requirements
All program requirements (including candidacy exam), other than the thesis, must be completed within three years of the commencement of a student's program.
1st Extension Request:
Our Faculty has the authority for the approval of a 1st extension to the time limit for program requirements completion.
Student to discuss with their supervisor, and then submit the following documents to the Graduate Programs Coordinator:
FGPS’s Application for Doctoral Program Requirements Extension form (found under Records)
From the supervisor: An explanatory letter summarizing the student's progress to date, and a timeline for completion of program requirements approved by the supervisor and/or supervisory committee
From the student: An explanatory letter with the expected completion date and a timeline for completion of program requirements
Send the above documents to the Graduate Programs Coordinator to review
Associate Dean (Graduate) will review and approve request
2nd and Subsequent Extension Requests:
Submit the following documents to the Graduate Programs Coordinator:
FGSR’s Application for Doctoral Program Requirements Extension form (found under Records)
From the supervisor: An explanatory letter summarize the student's progress to date, a timeline for completion of program approved by the supervisor and/or supervisory committee
From the student: An explanatory letter with the expected completion date and a timeline for completion of program
Send the above documents to the Graduate Programs Coordinator to review
Associate Dean (Graduate) will review and make a decision
Please contact the Graduate Programs Coordinator at ksrgrad.info.ca for any further questions.
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