Purchasing Policy

Please read completely prior to making purchases for the store.

• All purchases for IVY Smoke & Vapor store should be made using petty cash AND at the discretion of the store manager.

• No employee should make purchases for IVY using their own money.

Petty Cash

• Petty cash funds must be locked in the cash box at all times when not in use. (Use caution when accessing the fund so it does not become common knowledge where keys are kept etc.)

• Only the Store Manager and Owners should have access to petty cash funds.

• The Store Manager is ultimately responsible for the basic safety and control of petty cash funds, regardless of who actually handles the transactions, and reimbursements.

• Petty cash funds are for the purpose of pre-approved store related purchases, paying approved vendors, or team meals. All other purchases must go through the purchase order process.

• Under no circumstances can petty cash be used for personal expenses or loans.

• All petty cash funds should balance with purchase receipts from third-party vendors.

• Without prior notice, petty cash funds are subject to audit, to the amount of the established fund. Overages and shortages to the fund will be written up at the time of the audit.

• Misuse of the petty cash funds, (for example: personal loans or expenditures, and overages, or unexplained shortages) may result in immediate termination.

• Upon discovery, all missing funds, or significant shortages, must be reported immediately to Breezy.