Stockpiled Materials

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Background

The Construction Stockpiled Materials record allows users to record the amount of Stockpiled Materials for an identified Pay Item on an identified Construction Contract and Project. The compilation of selected Stockpiled Materials entries will then be used to determine the allowable Stockpiled Materials payments on selected Pay Estimates. This allows for consistent and uniform control when determining the value of Stockpiled Material amounts on Pay Estimates. It also provides a tool equivalent to the prior SiteManager functionality.

Access: This record is located in the Costs module of PMWeb.

Job Aids

The following job aids and reference guides are relevant to Stockpiled Materials records:

Create, Replenish, and Close Out a Stockpiled Materials Record

To request additional training or documentation, please submit a Help Request in PMWeb.

Record Guidance

This record is used to add stockpiled materials to a project. You may add stockpiled materials manually, but for ease of use, the PMWeb team recommends the use of the WalkMe guidance prompts. To use it, click the "Add Stockpiled Materials" button located on top of the Stockpiled Material table.

Report Guidance

The Stockpiled Materials report is available for this record in "BI Reporting".

Workflow Guidance

There is no Workflow process associated with this record.

Integration and Trigger Guidance

The Stockpiled Materials record integrates with or triggers to/from the following:

Stockpiled Materials records are used to allow payment for materials that have been received and are "on-site" but not yet installed.
- The Stockpiled Materials record reflects data from Pay Estimate records when applicable. When items are "paid out" to vendors via a Pay Estimate, PMWeb shows a reduction in the stockpile. If the quantity of pay items that are paid out exceeds the quantity of that pay item in the stockpile, the Stockpiled Materials record will only show the amount by which the stockpile was reduced.

FAQs

Why does my Stockpiled Materials report show a Pay Estimate Total that differs from the sum of the Installed Items lines?

The Pay Estimate Total figure reflects the total pay item quantity from the associated Pay Estimate. Conversely, the Installed Items line(s) merely show only the amount by which the stockpile for that item changed as a result of that specific Pay Estimate. Thus, if the stockpile is depleted and additional items are installed on the Pay Estimate, the numbers may differ.

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