Contracts

Background

The Contract Record represents the contractual agreement between CDOT and the Prime Contractor. Other PMWeb records allow day-to-day management of this agreement. By integrating the PMWeb Construction Contract with financials, this "single source of truth" may then tie to other key business processes managed in PMWeb, such as Change Orders, Quantity Tracking, Pay Estimates, Inspection Reports, and more.

In this record, you can create, log, and track workflow contract records representing an agreement with a contractor based on a bid or associated with a system-level company record. You can add related information to the contract including terms, pricing, wage orders, liquidated damages, and critical dates. 

Access: This record is located in the Costs module of PMWeb.

Related Pages: Daily Diaries, Time Count, Change Orders, Pay Estimates, Stockpiled Materials, Projected Quantities, Spec-Added Items, Finals Findings.

Job Aids

The following job aids and reference guides are relevant to the Contracts record:

• Validate and Approve Contracts

To request additional training or documentation, please submit a Help Request in PMWeb. 

Record Guidance

Additional Information

The Additional Info tab contains information regarding retainage, wages, payments, dates, locations, categories, preconstruction data, and integrations. 

Critical Dates

In the Critical Dates sub-tab located within the Additional Information tab, users view and update important project milestone dates such as the "Notice to Proceed," "Work Begin Date," and "Execution Date" fields when applicable. The "Start Control Date" must be populated with either the "Work Begin Date" or the "Notice to Proceed Date," depending on which one is being used as the Construction Start Date.

Change Orders

The Change Orders tab lists any change orders associated with the contract. This tab includes hyperlinks for easy navigation to those records. No action is required on this tab. If a change order must be updated, do so in the Change Order record.

Pay Estimates

The Pay Estimates tab lists any pay estimates associated with the contract. This tab includes hyperlinks for easy navigation to those records. No action is required on this tab. If a pay estimate must be updated, do it in the Pay Estimate record.

Payments

The Payments tab lists any payments associated with the contract. This tab includes hyperlinks for easy navigation to those records. No action is required on this tab. Use a Correction Report to adjust payments that have already been remitted. The Correction Report functionality is located within the Daily Diaries record.

Report Guidance

There are no reports available for the Contracts record.

Workflow Guidance

Due to the mechanics of PMWeb, Finals Administrators will both submit this record to Workflow and approve it in the following Workflow step.

Integration and Trigger Guidance

The Contracts record integrates with or triggers to/from the following: 

• Contract records are automatically created and populated with data pulled in from AASHTOWARE.

• An approved Contract record is required to use many of the project finance records located in PMWeb's Costs module.

• Form 65 pulls in data from this record type. PMWeb and Oracle sync every three hours, meaning it may take some time for record data to show up in Form 65. For projects not in PMWeb, Form 65 pulls in data from SiteManager.

FAQs

There are currently no FAQs.