NEPA Determination / Project Cert. (128)
Background
Completion of the Form 128 is required for all CDOT projects. The NEPA Determination / Project Certification (128) record in PMWeb enables Environmental Specialists to complete the form and submit it for review. Some forms may require FHWA approval via a wet signature. Obtaining a wet signature occurs outside of PMWeb, but a scanned copy of the signed form must be included as an attachment to the PMWeb record. Separate documentation may be required in ProjectWise.
Access: From the module menu, Records --> NEPA Determination - Environmental Certificate (128)
Available reports: Environmental NEPA Determination Project Certification; Historical Environmental NEPA Determination Project Certification
Job Aids
Job Aid - Submit a NEPA Determination / Project CertificationJob Aid - Review NEPA Determination / Project CertificationRecord Guidance
Since this record's release, the PMWeb team has made several improvements to configuration based on user feedback. To understand these changes, please reference the Understanding NEPA Updates document.
Main Tab
The Main tab is used to enter essential record information. Fields and functionality of note include:
Section Approval: This selection made in this field determines the approval workflow for the record. Submitters may opt to complete the form section-by-section, e.g. if both Section B and Section E are required, submitters may go through the submittal and approval process for just Section B, and later, just Section E.
Section B Approval Date: This field is auto populates with the date the NEPA Approver "approves" the record in Workflow.
Section E Approval Date: This field is auto populates with the date the NEPA Approver "approves" the record in Workflow.
FHWA Approval Req'd?: This field is used to designate whether or not FHWA approval is required. Note: The determination made in this field (Yes/No) is superseded by the selection made in the "Section Approval" field if there is a conflict in workflow implications.
Notes Tab
The Notes tab is used to enter Section B Comments, Section D Comments, and CatEx Criteria List - Other Circumstances. A few notes and guidelines for using this tab:
"Empty" notes are automatically generated during record creation. Edit the preexisting, empty notes to add comments to the NEPA Determination / Project Certification report output.
Additional notes (i.e. new notes manually created by a user) will not be included in the report output.
The option to add Section B Comments will appear, even if "Section E" is selected in the Section Approval field on the Main tab. Users do not need to enter comments in all available notes.
Attachments Tab
The Attachments tab is used to house a copy of the form signed by FHWA.
Workflow Tab
The Workflow tab is where users can take action on a record and view actions taken on a record.
Submitters use the Workflow tab to submit a record for review.
Reviewers use the Workflow tab to approve a record that was sent to them for review. Alternatively, reviewers may use this tab to return the record to the original submitter for revisions.
If FHWA approval is required, reviewers use the Workflow tab to (1) "Approve" the record before printing the report output for signature, and (2) "Approve" the record after uploading a signed copy of the report as an Attachment.
Report Guidance
Selecting Reports
There are two reporting options in this record
If the record was created on or before 11/14/23 or created by making a copy of a record created on or before 11/14/23, use “CDOT - Historical Environmental NEPA…”
Otherwise, use “CDOT - Environmental NEPA…”
FAQs
Does the PMWeb 128 replace the SAP 128?
Yes, the PMWeb form 128 record (Env NEPA Determination Project Certification) does replace the SAP 128 record. Working with the region PMO Reps and PRTO TAC members, a specific date will be identified when all projects will be required to use PMWeb instead of SAP.
Is there anything required of project managers for these records?
Yes, two items:
The Environmental project staff should ask the project's Engineering Project Manager to update the Environmental NEPA Approver and Environmental NEPA Delegate with the appropriate region staff member. This occurs within the Project Record "Users" tab.
In order to meet Procedural Directive 21.1, project managers should ensure a PDF output of the completed from 128 is saved to the appropriate location within ProjectWise.
Will FHWA approval be managed within PMWeb?
Currently, the decision was made to not include FHWA staff in the approval workflow; therefore, FHWA approval will need to be managed outside of PMWeb. It is recommended that a copy of the FHWA approval is attached to the PMWeb record.
New Form 128 Top/Bottom Nomenclature
New nomenclature for the form 128 in PMWeb:
Section B = Top part or front part
Section E = Bottom part of back part
My attachment file exceeds the 25MB Gmail attachment limit. What should I do?
If your file exceeds the 25MB Gmail attachment limit, you may need to compress (also known as "zip") your file(s), then attach them. Click here to access Microsoft's guidance on zipping and unzipping files. If your file(s) is still too large, please contact your region's PRTO Rep for guidance.