Zoom AI Companion

In a Live Meeting:

During a live meeting, the host can enable Meeting Summary to create a summary of the meeting from the time it is enabled. The summary is automatically shared with the host and can be shared with other participants by email.

From a live Meeting:
On the in-meeting controls, click Summary. The meeting summarization only begins when the host starts the summary. The meeting summary will begin to be generated, and participants will see a notification informing them that Meeting Summary is active.

• • Click Stop Summary  to end generating the summary of the current meeting.

  • Once the meeting has ended, the meeting summary will be finalized and sent out shortly for viewing.

• Only the meeting host and co-host can start or stop the meeting summary through the in-meeting controls.
  Note: Starting and stopping the summary will still result in a meeting summary of the discussion while the feature was enabled.

• With Meeting Summary enabled for meetings, meeting participants can request that it be started for the current meeting. 

During the meeting:

1. Start your Zoom meeting (host, co-host)

2. Click AI Companion on the toolbar-->Meeting Summary + Start

3. Any participants can click AI Companion and ask things like:

   • "Catch me up on what I've missed."

   • "What action items are we tracking so far?"

After the meeting

• Zoom emails/posts the AI summary based on your sharing setting; you can edit before sharing

• If you recorded to the cloud, open Recordings to use Smart Recording (Smart Chapters, highlights, next steps, analytics)

When creating a New Zoom meeting:

From the Zoom Web interface when creating a Zoom meeting the host can check:

• • Automatically start Meeting Summary

  • Automatically start AI Companion questions

View Email Summary: After a live meeting

Once a meeting summary is available, a copy of it is sent via email. 

1. From your inbox. Find and select the email with the same subject as the meeting topic to view the summary.

2. From the Zoom Web interface, click on Settings, and click on AI Companion. 
   
   There are 3 Share summary options:

   • Only me (meeting host), 

   • Only myself(meeting host) and meeting invitees in our organization, and 

   • All meeting invitees including those outside of our organization 

Notes:

• Unauthenticated users will not receive an email summary, as there was no email address associated with their presence in the meeting.

• Participants joining the meeting ad hoc (through the in-meeting contact invitation or sharing the join link) will not receive the summary, as they were not on the original invitee list.

Manage Meetings Summaries:

From the Zoom Web Portal:

1. In the navigation menu, click Meeting Summary with AI Companion.

2. In the My Summaries tab, select from the list to access the meeting summary, enter a meeting topic or meeting ID, or select a date range to search for a specific meeting summary. The selected meeting summary will be displayed.

3. Your options are:

   • Share : Send the summary through email. You will be prompted to enter one or more email addresses or contact names, then click Share.

   • Edit : Modify the summary and then click Save.

   • Delete : Permanently delete the summary. Note: This action cannot be undone and the deleted summary cannot be restored.