PowerPoint

PowerPoint Topics Covered

Backstage View

Ready to use on tablets and smartphones Microsoft PowerPoint, allows you to swipe and tap your way through presentations.

The Backstage View:

Access: From the Ribbon, click on the File tab. Click on the Back button to exit

Several ways to start; use a template, a theme, a recent presentation, a not-so- recent presentation, or a blank one.

Screenshot of Powerpoint Backstage view. To the left there is a black vertical bar. The header says PowerPoint. Below that, there is text that reads Recent. Below that, there are four file names with thumbnail images to the left. Below that, there is text that says Open Other Presentations. There is a white open folder icon to the left of that. To the right, there is a dark gray background. At the top of the gray background, there is a search box with a red magnifying glass icon to the right. In the box, the text says Search for online templates and themes. Below the search box, there is the following list of text. Suggested matches, Business, Calendars, Charts and Diagrams, Education, Medical, Nature,and Photo albums. Below that, there are nine rectangles. The first rectangle has a black outlined rectangle. Below it there is text that reads Blank Presentation. To the right, there is a black outlined rectangle. Within the rectangle, there is red text that reads, Take a tour. There is also a red circle with an arrow pointing to the right. Below the rectangle, there is text that reads Welcome to PowerPoint. To the right of that, there is a rectangle with a green circular gradient. In the top right there is a red bookmark icon. In the bottom left, there is text that reads ION. Below the rectangle there is text that reads Ion. The start of the next row is a rectangle with a wood texture background. On top of that, there is a horizontal line across the middle and a gray square. There is text in the gray square that says Organic. The text below the rectangle box says Organic. To the right, there is a rectangle with a blue backgroundand and a white line at the top. In the white line, there is blue text that says Banded. Below that rectangle is text that reads Banded. To the right of that rectangle is a rectangle with a red background. There is a black horizontal line across the middle. To the right of the black line, there is a orange square. In the middle of the rectangle, there is white text that reads Berlin. There is another row below that. The first one is a rectangle with a blue and black linear gradient. There is white text in the bottom right that says Depth. The text below the rectangle says Depth. To the right, there is a rectangle with a blue and white floral background. On top of that is a rectangular clipboard with black text that says Savon. Below the rectangle there is text that reads Saxon. To the right of that is a rectangle with a white background. There is a gray rectangle in the top left. On top of the rectangle, there is black text that reads Wood Type. Below the rectangle, there is text that says Wood Type.

Presenter View

From Slide Show View, on the control bar at the bottom left, click the more icon and select Show Presenter View.

Move to previous or next slide
View all slides –click on See all slides icon.
Zoom into the details of a slide – click on Zoom into Slide.
Point or write on slides- click on Pen and laser pointer tools.
Hide/unhide current slide – click on Black or unblack slide show.

Screenshot of Powerpoint Presenter View. There are two green squares. The one on the left is much larger than the one on the right. Both green boxes have the same text that reads: Who invented the toaster? 1. Alexander Graham Bell 2. Samuel Morse 3. Charles P. Strite 4. Thomas Alva Edison 5. George Washington Carver. Above the larger of the green boxes, there is text that says 0:00:03. To the right of that is a pause icon (two vertical lines) and a circular arrow icon. Above the right corner of the larger green box, there is a time stamp. Below the larger green box, there are a series of icons. They are a pencil icon, a square on top of 4 smaller squares as an icon, a magnifying glass icon, a monitor with a diagonal line across it as an icon, and a circle with three dots in the center as an icon. Below all of that, there are two outlined circles with white triangles in them. The icon on the left points to the left and the icon on the right points to the right. There is text in between the two icons that says Slide 1 of 5. Below that there is a progress bar showing a white bar. The smaller of the green boxes is on the right. Above it, there is text in the upper left that says Next animation. Below the green square, there is text. The text reads: 1. From turning point tab-insert slide, vertical slide. 2. Enter question. 3. Enter answers. 4. Insert an Object>ball drop. 5. From the answer Values > enter correct answer. 6. Insert an Object>correct answer indicator>smile face

Wide Screen Friendly

PowerPoint has goon widescreen, there is a 16:9 layout to take advantage of the widescreen possibilities within the new themes designs. Previously in early versions of PowerPoint slides were squarer (4:3).

To change the slide size from standard to widescreen:
From the Design tab, click on Slide Size
Select Widescreen (16:9)

Screenshot of PowerPoint menu options. The background is gray. The header has diamond-line shapes with silhouettes of people. Below that are menu options that read Slide Size (in an orange background) with a white rectangle and blue lines across the top and left-hand side as an icon. There is a window of options open that include Standard (4:3) with a rectangle white icon and Widescreen (16:9) with a wider white rectangle icon. This option has a lighter orange background. Below this, there is text that reads Custom Slide Size. To the right of the Slide Size option, there is an option that says Format Background with an icon of a blue document with a folded-down corner in the top right and a white paint bucket.

Theme Variations

A set of variations come with Themes including different color palettes and font families. Additionally, provides new widescreen themes along with standard sizes.

Pick a theme
Choose a color variation and click on Create. If you change your mind you can change the theme later from the Design tab.

Line-Up and Space Objects Equally

Smart Guides automatically appear when your objects are close to even and they also tell you when objects are spaced evenly.

To distribute objects evenly:

Select the object you want to align.
Click, hold and drag, release when it is aligned.

Screenshot of three red squares with rounded corners. There are lines between the squares with arrows on the ends.

Merge Shapes

Use two or more common shapes on a slide and combine them to create new shapes.

Select all the shapes to merge
From the Drawing Tools Format tab, from the Insert Shapes group, click on Merge Shapes and select the option you want.

Screenshot of a SWOT table. There are four red squares with rounded corners. Each of the four squares has one of the following in them: Strengths, Weaknesses, Opportunities, and Threats. Behind the squares, there is the outline of a diamond shape. In the top left, there is an eye dropper icon. To the right of that, there is a red square with color values and the word "red" next to it.

Eye Dropper for color matching

Extract a color from an object on your screen and apply it to any shape

With the shape(s) selected, from the Drawing Tools Format tab, within the Shape Style group, click on Shape Fill and select Eyedropper.

Motion Path

When you create a motion path, PowerPoint shows you where the object will end up. Your original object stays put and a "ghost" image moves along the path to the endpoint.

Add a motion path to an object
Click the object you want to animate.
On the Animations tab, click Add Animation.
Scroll down to Motion Paths, and pick one.

Tip: If you choose the Custom path option, you will draw the path that you want the object to take. To stop drawing a custom path, press Esc.

Screenshot of two squares with rounded corners. One is in the top left and is dark red while the other is in the bottom right and is lighter red. There is a black line between.

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