Foxit PDF Editor Pro

Foxit PDF Editor Pro is a comprehensive PDF solution that allows users to convert multiple file formats to PDF and vice versa.

Create interactive PDF forms that allow users to click buttons and checkboxes to easily fill out and distribute.

How to Access Foxit PDF Editor Pro:

Foxit PhantomPDF is available to employees that are required to edit/create PDF files as part of their job responsibilities.

Contact the OIT Service Desk (585.385.8016) for installation.

Using Foxit PDF Editor Pro

The File Menu: The functions Open, Save, Print, Action Wizard, and other basic tools can be accessed by clicking the File menu, and then selecting them from the drop-down menu. Click Open to open PDFs in your local drives or cloud servers including SharePoint, OneDrive, Google Drive, and more.

To check the document properties, select the file menu and go to Properties. To change Program settings select Preferences.

Screenshot of Foxit dashboard. Across the top, there is a purple bar. In the top left there is a circular icon which is the FoxIt icon. To the right of that there are 8 icons. They are grayed out and hard to see. Below the purple bar, there is a light gray bar. Inside the light gray bar, there are eight text options, they are File (in purple text and with a purple line underneath), Home, Convert, Edit, Organize, Comment, View, and Form. Below that, there are two vertical areas. To the left, there is a darker gray area. There are thirteen text options which are Properties (grayed out), Open (with a purple box around it and in white text), Save (grayed out), Save as (grayed out), PDF Optimizer, Actionn Wizard, Export (grayed out), Print (grayed out), Batch Print, Index, Share, Close, and Preferences.To the right, there is an area with a white background with larger text in the top left that says Open. Below that, there are three options that have icons to the left and text to the right. They are: Recent Documents (highlighted in gray with purple text) and there's a clock icon to the left; Computer (with a computer desktop icon to the left); Add a place (with a plus icon to the left).

Four more useful commands

Navigating a PDF—From the Home tab, within the Tools group are the Hand, Select Annotation, Select Text & Image, and Zoom commands.

Hand command lets you scroll through the PDF, fill in forms, play multi-media files.
Select Annotation command allows you to select multiple annotations and then move, resize, or align them together.
Select Text and Image command lets you select text or image to copy, edit, add annotations, or manage bookmarks.
The Zoom Command Lets you zoom in or out the page easily for a better reading experience.

To quickly find a command you need, click in the Tell me what you want to do...box or press Alt & Q

Document Views

From the left Navigation pane, click on the Page Thumbnails button to jump to a page.

Change the way the document is displayed. From the View tab, choose a layout: Single Page, Facing, Continuous, Continuous Facing, Split, and Separate Cover Page.

Creating PDF with one-click

Drag the document you want to convert onto the Foxit PhantomPDF desktop icon
If Foxit is open, drag and drop the file directly into the application window
Right-click on the document icon you want to convert and choose Convert to PDF in Foxit Phantom PDF.
File > Create or within the Convert tab, quickly create PDF from blank pages, clipboard, webpages,, and create a PDF from an existing file.

How do I create a PDF?

How to Make a PDF Document via MS Word?

Click on File and select Export.
You can select Print (Windows 10), Print to PDF printer to save the document as PDF instead of printing it.
Difference between Save As and Export. Save As a PDF file means you could open the file in Word (keeping the file format) and edit. Where Export prepares document will look nicer and the ability to edit in file in another application, like Foxit!

Screenshot of Microsoft Word menu options. Along the left-hand side, there is a dark gray menu. At the top, there is a white circle with an arrow that points left. Below that, there are menu options that include: Info, New, Open, Save, Save As, History (grayed out), Print, Share, and Export (with a blue background). To the right, there is a lighter gray background. In the top center, there is text that says Document1 - Word. In the top right, in the background there is a darker gray illustration of flowers and birds. On top of that in the top right, there is text that says Schmid, Robin A. To the right of that, there is a white question mark icon. To the right, there is a white horizontal line icon. To the right, is a white outline of a square box. Below that, to the left, there is header text that says Export. Below that are two options. They are Create PDF/XPS Document (with a white document with a gray bar around it) and Change File Type (with a purple floppy disk icon and a blue pencil icon). To the right, there is a vertical white line. To the right of the line, there is a heading that says Create a PDF/XPS Document. Below there are three bullets that say: Preserves layout, formatting, fonts, and images; Content can't be easily changed; and Free viewers are available on the web. Below that, there is a light gray square with text that reads Create PDF/XPS (with a white document with a gray bar on it).

How do I convert multiple files into a single PDF file?

Convert tab > From Files> select From Multiple Files.
- Click on Add files and click on Convert.
- This adds all the files into 1 pdf file—each file is a tab within the file.

Screenshot of Microsoft Word menu options. Across the top, there are tab options. They are File (with a purple background), Home, Convert (selected), Edit, Fill & Sign, Organize, Comment, View, Form, and Protect. The Convert option is selected. There are three sections below in the Convert menu options. The first section has Hand (with a white hand icon); Select with a black triangle pointing down (with a blue capital T with a white cursor icon); and Zoom with a black triangle pointing down (with a gray magnifying glass with a green plus icon in it). Below that, there is text that says Tools. To the right, there is a black vertical line. To the right of the line is the next section. The options are From Files with a black triangle pointing down (with three overlapping white documents with green, blue, and purple rectangles); From Scanner with a black triangle pointing down (with a white document with a dotted outline and a purple box that says PDF); Blank (with a white document icon and an orange burst); From Clipboard (with a yellow clipboard, white document icon, and a purple rectangle); From Web Page (with a circle with horizontal and vertical lines and a white document with a purple rectangle); Form with a black triangle pointing down (with a square with a blue bar across the top and a red circle with a white plus icon); PDF Portfolio with a black triangle pointing down (with a yellow manilla folder with two white document icons); and Combine Files (with two overlapping white documents and a third white document with a purple icon and a blue arrow). Below, there is text that says Create. To the right of that section, there is a black vertical line. To the right of the line is Export All Images (with a white document icon with a green mountain and yellow sun on it and a blue arrow).

Convert tab > Create > PDF Portfolio
- Create a new PDF Portfolio, or by creating a blank PF portfolio and adding files or folders by selecting Create a blank PDF Portfolio.
- This adds all the files into a single pdf file—each file is a page within the file.
- Allows you to package multiple documents together into one PDF file, even documents that are not PDF's. Once the portfolio is created, a coversheet can be generated which will advise of the list of documents within the portfolio.

How do I create a fillable PDF form?

From the Form tab, select Run Form Field Recognition - let Foxit do the work!

Screenshot of Foxit PhantomPDF. The background is white. In the top left, there are a series of icons. There is a purple square with a white "c" icon; a manilla folder, a purple floppy disk, a gray and blue printer icon, an envelope icon, a white document with a red star on it; a blue circular arrow pointing left; a blue circular arrow pointing right, a finger pointing up with a black triangle pointing down; and a black triangle pointing down with a black line. To the right, in the center of the image, the text is Foxit.pdf - Foxit PhantomPDF. To the right, there are four icons in the top right. There are four squares lined up in two rows/two columns; a thin outlined rectangle; a larger outlined rectangle with a smaller rectangle inside of it; and an "x" icon. Below that there are menu options. They are File (with a purple background), Home, Convert, Edit, Fill & Sign, Organize, Comment, View, Form (selected), Protect, Share, Connect, Accessibility, and Help. To the right of that, there is an icon of a light bulb. To the right of that is gray text that says Tell me...To the right of that, there is a manilla envelope with a light gray magnifying glass icon with a black triangle pointing down. To the right of that, there is a field box with text in it that says Find. In the field box, to the right there is a blue magnifying glass. To the right of that, there is a gear icon with a black triangle. To the right of that, there is a black outlined triangle pointing left and a black outlined triangle pointing right. To the right of that, there is a blue bell icon with a black triangle pointing down. The Form option is selected and the Form menu is opened. There are six sections, they are Tools, Form Recognition, Form Fields, Edit, Form Data, and JavaScript. Each of the section names are at the bottom of the section. The first section is Tools and has three vertical options. They are Hand (with a white hand icon); Select with a black triangle pointing down (and a blue capital "T" and a cursor icon); and Zoom (with a light gray magnifying glass with a green plus icon). To the right of those options, there is a black vertical line. To the right of the line, there are two options in the next section. They are Run Form Field Recognition (with a square with a blue header and a green triangle pointing right) and Designer Assistant with a square with a blue header and a green light bulb icon). Both text and icon are grayed out. To the right, there is a black, vertical line. To the right of the line is the third section. The first option in this section is Push Button (with a black outline of a square box with "OK" in green in it). To the right of that are three vertical options. They are: Check Box (with a black outlined box with a green checkmark); Radio Button (with a black outlined circle with a solid blue circle inside of it); and Combo Box (with three outlined blue boxes). To the right of that, there is another column of options. They are List Box (with a square box with triangles pointing up and down); Text Field (with a square box with a "T" in it); and Signature Field (with a black outlined box with a pen icon in it). To the right of that, there is a third column with just icons. The icons are: a square with green mountains and a yellow sun; a blue calendar icon; and a square with a bue outline. To the right of that, there is a vertical black line. To the right of the line, there is another section. The options are Page Template (with a white document icon with a dotted outline) and Edit Static XFA Form (with a square with a blue header and a blue pencil). Both text and icon are grayed out. To the right of that, there are three vertical options. The first two are grayed out. The options are Calculation Order (with a square with a blue header and a purple calculator); Highlight Fields (with a white box with a black checkmark); and Add Tooltip (with a square with a blue header and a green circle with a white plus icon). To the right of that, there is a grayed out vertical line. To the right of the line is Reset Form (with a white box with a blue header and a two circular green arrows) and Form to Sheet with a black triangle pointing down (with two white squares with blue headers and a white document a green rectangle and a blue arrow). To the right, there are three gray vertical icons. They are Import (with a square with a blue header pointing left); Export (with a triangle pointing down and a square with a blue header with a blue arrow pointing right); and Keep Tool Selected (with a white rectangle). To the right, there is a grayed out vertical line. To the right of that, there is text that says JavaScript with a black triangle pointing down. The icon is a white document with a blue rectangle and blue "JS" on it.

How do I add a form field?

From the Form tab and select add push buttons, text fields, check boxes, combo boxes, list boxes, radio buttons, signature fields, image fields, date fields, or barcode fields to create an interactive PDF form and specify their properties.

Screenshot of Microsoft Word options. Across the top are menu options. They are Fill & SIgn, Organize, Comment, View, Form (selected), and Protect. Within the Form menu, there are a few different options. They are Push Button (with a white square with green text that says OK); Check Box (with a white square and a green checkmark); Radio Button (with a white circle with a black outline and a solid, blue circle); and Combo Box (with a blue dropdown field icon). To the right of that, there are three vertical options. They are List Box (with a rectangle that has lines on the left side and a blue sidebar with dark blue triangles pointing up and down); Text Field (with a white square with a black outline and a blue "T" in it); Signature Field (with a black outlined rectangle with a blue pencil icon). To the right of that there are three vertical options. They are Image Field (with a square with green mountains and a yellow sun); Date Field (with a blue calendar icon); and Barcode Field (with a blue outlined square with a series of lines in it that look like a bar code).

Can I add page numbers?

When you create a pdf file all pages are numbered by default but you can format the page numbers.

From the Organize tab, click on Format Page Numbers.

How do I e-sign a pdf file?

From a document containing a signature field, click on Fill & Sign tab.

Click on the Green plus sign, select Type Signature, type your name and click OK.
From the Create Signature dialog box, click on Save.

Your signature will appear and you can add to any pdf document that needs your signature.

Screenshot of Microsoft Word. Across the top, there are menu options. They are: Fill & Sign (selected), Organize, Comment, View, Form, Protect, and Share. Within the Fill & Sign option, there are two sections. The first has a series of blue symbols in it. They are a checkmark, an "x" icon, a solid blue dot, a thin horizontal line, and an outlined of a square. To the right, there is a blue outline of a rectangle. There are two options written in cursive fonts that says Robin Schmid. The second option is highlighted in purple. To the right is a green plus icon. To the right of the field, there is a gray triangle pointing up, a gray triangle pointing down, and a black triangle pointing down with a line.

Save PDF file after your signature has been added.

Screenshot of Signature options. The background is white. In the top left, there is text that says Create Signature. In the top right, there is a gray "x" icon. Below that, there are two vertical sections. The first section has two columns. The first column has bolded text that says Create By and a horizontal line. Below that, there are five buttons. They are Draw Signature, Import File, Paste from Clipboard, Type Signature (highlighted in blue), and Online Signature. To the right, in the second column, there is bolded text at the top that read Preview. There is a horizontal line to the right. Below that, there is a black outline of a square. Inside of it, there is cursive text that reads Robin A Schmid. Below the two columns, in the second vertical area, there is text that reads Options and a horizontal line. Below that, there are four checkmarks. They are Convert signature to black & white (checkmark), Keep original size (grayed out), Discard this signature when program closes, and Require password to use this signature. To the right of that is a grayed out button that says Set Password. Below that, there are three gray buttons. They are Save Online, Save, and Cancel.

When using educational technology tools, be FERPA aware. To learn more, visit the Registrar's FERPA Guidelines site.