Send A PDF to Multiple Recipients

Foxit PDF Editor Pro is a comprehensive PDF solution that allows users to convert multiple file formats to PDF and vice versa.

With a licensed account, you can perform an eSign workflow within Foxit PDF Editor directly, which allows you to edit your documents and collect signatures with complete ease.

How to Access Foxit PDF Editor Pro:

Foxit PhantomPDF is available to employees that are required to edit/create PDF files as part of their job responsibilities.

Contact the OIT Service Desk (585.385.8016) for installation.

Send a PDF to Multiple Recipients for Signature - Using Foxit PDF Editor

With Foxit eSign in Foxit PDF Editor, you can also quickly initiate an eSign process to collect signatures from multiple people.

*You must have a Foxit PDF Editor account to use eSign. Contact the OIT Service Desk if you do not have an account.

Create an eSign workflow using Foxit PDF Editor

Open the document you want to send for eSignatures.

Ensure you are logged into your Foxit account by clicking the icon at the top-right of the window.
Click on the Foxit eSign tab at top of window, click on Request Signature and click on Next.
- A tab named “Request Signature” is opened in the application window.
- Click on Enforce signing Sequence, this will enable the workflow process for signing the document.
- Click on Add Recipient/Signers, to add recipients to the workflow, in order you'd like signatures to be collected. Once all names are entered, click Save and Next.

eSign - workflow continued...

2. Drag and drop the Signer Name and Signature fields to the desired location in the document for each recipient, and also add any other fields you wish them to complete. Assign properties to the fields as desired (i.e. adding the signer’s name to the Default Value so it appears automatically).

4. Click on Send. Click the Editor View button to edit the email subject and message you would like to include. Once the email is complete, click send to send pdf to the recipients.

How do I e-sign a pdf file?

From a document containing a signature field, click on Fill & Sign tab.

If you have not yet created a signature...

Click on the Green plus sign, select Type Signature, type your name and click OK.

Note: You can change the font of your signature by clicking on Change Style.

From the Create Signature dialog box, click on Save.

Your signature is now available from the Fill and Sign tab, you can add to any pdf document by clicking your signature and clicking within the pdf file that needs your signature.

Screenshot of Microsoft Word. Across the top, there are menu options. They are: Fill & Sign (selected), Organize, Comment, View, Form, Protect, and Share. Within the Fill & Sign option, there are two sections. The first has a series of blue symbols in it. They are a checkmark, an "x" icon, a solid blue dot, a thin horizontal line, and an outlined of a square. To the right, there is a blue outline of a rectangle. There are two options written in cursive fonts that says Robin Schmid. The second option is highlighted in purple. To the right is a green plus icon. To the right of the field, there is a gray triangle pointing up, a gray triangle pointing down, and a black triangle pointing down with a line.

Screenshot of Signature options. The background is white. In the top left, there is text that says Create Signature. In the top right, there is a gray "x" icon. Below that, there are two vertical sections. The first section has two columns. The first column has bolded text that says Create By and a horizontal line. Below that, there are five buttons. They are Draw Signature, Import File, Paste from Clipboard, Type Signature (highlighted in blue), and Online Signature. To the right, in the second column, there is bolded text at the top that read Preview. There is a horizontal line to the right. Below that, there is a black outline of a square. Inside of it, there is cursive text that reads Robin A Schmid. Below the two columns, in the second vertical area, there is text that reads Options and a horizontal line. Below that, there are four checkmarks. They are Convert signature to black & white (checkmark), Keep original size (grayed out), Discard this signature when program closes, and Require password to use this signature. To the right of that is a grayed out button that says Set Password. Below that, there are three gray buttons. They are Save Online, Save, and Cancel.

Foxit eSign Settings

Foxit eSign settings are available when you log in to your Foxit account in a browser. Visit https://foxitesign.foxit.com to customize your profile or set a delegate signer when you will be out of the office.

To designate an alternate signer for a period of time:

1. Sign in to your Foxit account

Enter your full Fisher email address to sign in using SSO
Select the Foxit Sign Enterprise Account #903306 and click OK

2. Click your initials in the upper right-hand corner and select My Profile

3. Scroll down to the Vacation Rule section

Use the drop-down menu to select a delegate signer
Enter start and end dates, and a reason for the delegation
Click Save

When using educational technology tools, be FERPA aware. To learn more, visit the Registrar's FERPA Guidelines site.