Embedded Files
Prefer to print this page? (opens in a new window)
MS Bookings in Action
Microsoft Bookings – Personal is a scheduling tool that allows faculty, staff, and advisors to create a personalized booking page where others can easily reserve time based on your availability. It syncs with Outlook, supports custom appointment types, and helps reduce the time spent coordinating meetings, making it ideal for managing office hours, support sessions, and campus consultations.
Access Bookings
Access Bookings
🔵Go to: my.sjf.edu/Launchpad
Click on the App launcher
Click on Explore all your Apps and click on Bookings.
App launcher for Microsoft 365 Apps
All Apps MS Bookings
Faculty, Staff Best Use Cases
Faculty, Staff Best Use Cases
Create Meeting Type
Create Meeting Type
From your Bookings page, click on +Create meeting type button.
Choose the meeting type visibility:
Public: Anyone with your booking link can see and book this.
Private: Only people you send the direct link to can book.
Fill in the meeting details:
Title: e.g., “30-Minute Check-In” or “Training Support Session”
Duration: Choose how long the meeting should be (e.g., 30 minutes)
Location: In-person or virtual
Description (optional): Add any helpful info for the person booking
Set availability:
You can use your default working hours or customize availability just for this meeting type.
You can also add buffer time before/after meetings.
4. Save the meeting type (top right)
Enter/Create New Meeting Type
Share Your Booking Link
Share Your Booking Link
You’ll now see a personal booking page link at the top.
You can copy and share this link, or just share the link to a specific meeting type.
Additional Settings and Tips
Additional Settings and Tips
Customize Your Availability
Go to the “Availability” tab.
Set your working hours, breaks, and days off.
You can also set different availability per meeting type (e.g., only allow training sessions on Tuesdays and Thursdays).
Add Buffer Time
In each meeting type, you can add buffer time before and/or after meetings.
This helps prevent back-to-back bookings and gives you time to prepare or take a break.
Limit Daily Bookings
Under “Scheduling options” in a meeting type, you can:
Limit how many times per day someone can book that meeting.
Set a minimum lead time (e.g., no same-day bookings).
Set a maximum advance booking window (e.g., no bookings more than 30 days out).
Notifications & Calendar Sync
Bookings with Me automatically sends email confirmations and calendar invites.
You’ll see all bookings directly in your Outlook calendar.
You can also reschedule or cancel from your calendar or the confirmation email.
Add a Personal Touch
Add a profile photo and custom message on your booking page.
This helps personalize the experience for people booking with you.
Test Your Booking Page
Open your public booking link in a private browser window.
When using educational technology tools, be FERPA aware. To learn more, visit the Registrar's FERPA Guidelines site.
Page updated
Report abuse