Embedded Files
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Shared Drives
Shared Drives
What can you do in a Shared Drive?
What can you do in a Shared Drive?
To add members and set permissions, you need full access permission (Manager).
From the left, click a Shared Drive.
At the top, under the Shared Drive name, click +Add Members.
Add names and email addresses
To change the permissions, click the Down arrow and choose a new permission.
Enter a message. Click Send to send notifications.
Just like in Drive, there are different ways to share files with people in your organization who are not in your Shared Drive.
To share files, you need at least edit access to the files.
Click on a file to share.
Click on the Share button.
Add names and email addresses.
To change the permissions, click the Down arrow and choose another permission.
Add a message and click on Send.
If you set permissions to view or comment, you can prevent people from downloading, printing, and copying shared files.
Share a link:
Click on a file to share.
Click on the Share button.
Click Who has access.
Click on the Down arrow to the right of Link sharing off, and turn Link Sharing on.
Click the Down arrow and choose a permission.
To allow sharing outside your organization, click Allow external access.
To make the document searchable in Drive, click Findable in search results and click on Done.
Anyone who gets the link can access the file.
When using educational technology tools, be FERPA aware. To learn more, visit the Registrar's FERPA Guidelines site.
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