Class 12: White-Elephant

General

Please read the information for all classes.  Information on expense reimbursements can be found here.

Zero Waste
A new development for 2025 is the shared running of the Zero Waste Station by all school class communities. One volunteer from each class is needed to fill the Zero Waste station roster HERE. The task generally involves guiding fair goers arriving at the station table on where to put their waste, and, looking after the controlled filling of the compost bins.  
Your Stall Roster now includes a space for the volunteer to indicate that their name has been entered for a shift on behalf of their class.

Cake Stall or Salad Bar Donation It is tradition for all school families to donate baking to the Cake Stall or a salad to the Salad  Bar. Both these stalls regularly sell out so donations provided from the wider school allow the stalls to remain open maximising the fundraising. Please Click here for more information. Ka pai!

Task Lists

Click these links to see detailed planning task lists - note there are two tabs on the roster needing volunteers - fair day and container drop off

• White Elephant Stall      

• Zero Waste (one volunteer)

Stall/Task Coordinators: Edit these lists to suit your needs, then ask parents to put their names on the lists (online and/or print them out).

Parents: When requested, volunteer your help by putting your names next to task on the lists.

Class 12 Students - With proceeds contribution to their graduation fun the class 12 students should also get involved on the day, more often than not they tend to quite enjoy this.

White Elephant Stall

This is traditionally a class 12 stall with a special understanding that a commission percentage (30%) of takings goes to class 12 graduation funds.  

Set up

Setting up the white elephant is a big task requiring up to 20 people and considerable time. It involves taking items from the container to the stall, sorting and pricing. The Stall itself has now taken up residence in the Main Hall and this is working particularly well.  However this could change should we ever run into a Bad Weather Day. (Fingers Crossed)

The CA container at the bottom of the school field is used for the white elephant collection prior to fair day. Container can be accessed by vehicle via the Te Ara Sophia carpark.
The CA will work with class 12 students/parents to clear the CA container of its contents by moving into a space in class 15 (nearby prefab by basketball court). At the end of the fair more help may be required to move a few items back. 

On the Friday before the fair check with the office that the hall is free at around 3pm for setting up gazebos and transporting all the items from the container and setting it up on tables.  There have been incidences in the past of people on fair day walking off with stuff without paying, so give thought to these issues in your planning and layout.

Collecting goods to sell

Advertisements should be placed in the school newsletters asking parent in the school to contribute items to the stall. These request should always emphasize that quality saleable items are donated (in working order and all pieces with the item) as it will cost money to dump unsold items at the end of the fair. You could also coordinate with the clothes stall to get a leaflet out locally to residents in the area asking for stuff. The more stuff you get, the more you sell.

What we don't want

• Plastic toys (In keeping with the school character we will not accept )

• Electronics equipment with a mains power plug  can not be accepted for H&S reasons.

• Computer components including screens, monitors and printers and any other parts associated with computers.  

• Large furniture items can be accepted (beds, cupboards, chair sets) but be wary as these are often left unsold, so don't price to high 

• DON'T advertise for Books, there will be a small quantity of books dropped off anyway which is fine. 

 When collecting items, and keeping in mind our Zero Waste philosophy, the rule needs to be: be careful with what you accept!  If possible the parents/students on duty at the container carry on vetting  of items as they are dropped off and turn away anything from list above , or that would not likely sell, or is broken/damaged.  This helped to keep the level of "junk" under control.

It is important that you have the container manned for the three weeks leading up to the fair for specified drop off times. The number of days a week is dependent on the volunteers from the class. If you can only manage  a few days a week be aware that people will drop off outside these times so  if wet weather is forecast try and call past the container and put any dropped off bags inside.

Inside the container a table can be setup (while it is not so full) to help with the sorting .  

Clothes for Class 5 are also advertised to be dropped off at the container. Liaise with Class 5 for the planned drop off period so they can collect and move to their storage location.

Selling

In past years complaints have been made about pre-selling of some of the nicer items during the sorting. For the volunteering Class 12 parents this considered a perk of the job and is acceptable on condition the price is agreed with the other C12 parents and paid on fair day.  Selling on to friends etc prior to the fair is a practice however that should be avoided.

While we are in the business of raising funds for the school and for the class, in pricing items and bargaining with customers the stall holders should always treat customers courteously and try to set a fair price as we are also in the business of making the fair a pleasant experience and winning friends for the school.

REMOVAL of WASTE

This is class 12's responsibility and it is required that all left over White Elephant items be uplifted at the end of the day and the hall cleaned out. Ideally try to organise with local community organisations in advance if they might like to go over what is left at 3pm and take away items they can use/sell (Creative Junk is one suggestion, otherwise take the left over items to Salvation Army Ferry Road who are open to accepting most everything).  

Avoid dropping off at the door of a charity shop out of hours. In a past year junky left-overs from this stall were dropped off and returned to the school which was bad publicity for our school and disrespectful to those running the charity. 

Ideally, all "rubbishy" goods should be sorted out of the donations prior to the fair, but anything which is left behind on fair day and which would not be welcome at a charity shop needs to go into the skip at the back of the school.  The caretaker will arrange for the skip to be emptied a day or two before the fair so it is ready to receive non-recyclable waste - double check with the caretaker that this is being sorted in the final week before the fair.

Contacts

Past Organisers - they tend to leave the school next year! CA can help