Office Coordinator Job Description

POSITION DESCRIPTION:

The Office Coordinator reports to the Administration Coordinator and is responsible for providing support to Start at the Foundation Project’s administrative office.

Responsibilities Include

• • Serving as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors)

  • Coordinating incoming and outgoing mail, packages, and deliveries

  • Assisting with clerical/bookkeeping duties and preparing daily bank deposits

  • Maintaining office records, including records of all office expenses

  • Stocking and distributing office supplies • Making photocopies, sending faxes, shredding documents

  • Scheduling meetings and appointments

  • Assisting with staff onboarding process

  • Coordinating the purchase and maintenance of office equipment

  • Coordinating with building maintenance staff and service vendors

  • Working with the Administration Coordinator to refine and administer office policies and procedures • Maintaining general office tidiness

  • Managing and maintaining office technology

  • Providing basic IT support to staff, including serving as a liaison to IT contractor

  • Running errands and performing miscellaneous job-related duties as assigned

Qualifications

The successful candidate has superior organizational skills, is self-motivated, resourceful, detail-oriented, and energetic. Must be a team player and have outstanding writing, editing, data entry, and proofreading skills. Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential. Must be proficient in Microsoft Office and be a quick study on new computer programs. High School Diploma or Certificate and at least six months of experience in an administrative coordination capacity is required.