Human Resources Assistant Job Description

Position Summary

• • Responsible for supporting the HR manager in a variety of HR administrative and clerical duties.

  • Assists recruiting, screening, hiring and informing new employees of Start at the Foundation Project’s policies and programs as needed.

  • Generates reports and audits for HR departments as needed.

  • Completes all required Criminal Background Checks and the Department of Education (DOE) fingerprinting as required for each Start at the Foundation instructor and/or employee.

  • Establishes, maintains and revises record keeping and filing systems.

  • Classifies, sorts and files correspondence, records and all other HR documentation and confidential information.

  • Supports HR Manager and Administrative team in processing payroll; includes but not limited to collecting, reviewing and submitting payroll information to ADP and Start at the Foundation Project Accounts Manager.

  • Responds to unemployment insurance claims by forwarding separation information to appropriate representative

  • Provides support with preparing personnel files and documentation foraudits

  • Assists with completion of Disability or Worker’s Compensation forms (C11, C107 &C240’s)

  • Drafts employment verification letters and correspondence as requested

  • Attend career fairs and college events related to the hiring process.

  • Assists with the coordination of company events, including but not limited to Field Days and community health events

  • Quarterly visits to program sites to conduct current and newly hired on-site employee observations and evaluations

  • Assists HR Manager in creating a fun, healthy work environment for our administrative team and the staff of Start at the Foundation Project mentors, trainers and instructors

Qualifications

• • Strong organizational skills, follow through/up and ability to multi-task a must.

  • Effective oral and written communication skills

  • Some knowledge of Human Resources or the Social Services is preferred

  • One to two years of general business experience and/or administrative/office management, experience preferred

  • Proficient in Microsoft Office (Word, Excel and PowerPoint) and Google Docs.

  • Able to exhibit a high level of confidentiality.

  • Experience working in a small-business environment a plus

  • Accurate and attentive to detail.

  • Able to identify and resolve problems in a timely manner.

  • Able to work independently and in team environment

  • Ability to be creative and take an “outside the box” approach

  • Ability to show and take initiative.

  • Strong sense of urgency and problem solving skills.

  • Demonstrated ability to remain calm under pressure.

  • Excellent communication skills with the ability to speak effectively before groups of clients or employees off the organization.

  • Ability to be "hands-on" in work and in providing support to the entire management team. Ability to lift and move light sporting goods equipment (i.e. balls, cones, etc.)

Education Required/Preferred

• • Certificate or Associate Degree in Business, HR Management, Administration or related field required.

  • 2-3 years HR or Office Management experience