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Position Summary: The Administration Coordinator will provide administrative and project management assistance for the organization by:
o Participating in the program development process through research, analysis, proposal writing, and liaison with the community, government funders, and other institutions.
o Coordinating program development and housing projects.
o Providing staff supervision, budget support and problem solving.
The Administration Coordinator handles multiple responsibilities, solves complex problems and is open to constant challenge and change. It is expected that the Coordinator will achieve results in the absence of day-to-day guidance.
RELATIONSHIPS:
Reports to: Project Manager
Subordinate Staff: Office staff for the organization
Other internal contacts: Development Director, Committee Chairs, Supervisors
External contacts: Off-site events and Community Contacts
MAJOR RESPONSIBILITIES/DUTIES:
Needs Assessment and Community Liaison:
1. Research and collect data relevant to program development, e.g. labor market trends, funding sources, housing patterns, etc.
2. Prepare and maintain a list of industry and community contacts.
3. Liaise with community and college network to assess internship program needs.
Program Development:
1. Track the progress of all program development projects
2. Interpret funding guidelines and provide advice on funding applications.
3. Act as liaison with committees and task groups, collaborating with Interns, volunteers and staff in the program development process.
4. Compose reports and funding proposals.
5. Interact with other institutions to plan and implement internship programs.
6. Interact with Universities regarding the program development submission and approval process.
7. Attend Trade Shows and Conferences
Supervise Staff:
1. Supervise office staff for the organization, including hiring, training, evaluating and day-to-day direction.
Budget Management:
1. Develop and monitor the budgets for the organization.
2. Manage project budgets.
Off-site Projects:
1. Provide project coordination for selected off site projects (e.g. housing conferences, vendors and trade shows); includes liaison with mayor’s office, proposal writing, identifying issues, tracking project progression.
Other Administrative Functions:
1. Identify issues and provide advice regarding policies and procedures.
2. Represent the Organization and speak for the Organization in the absence of the Public Relations Department.
3. Represent organization at external meetings as requested (e.g. training conferences)
REQUIREMENTS/QUALIFICATIONS:
o High School Diploma
o Excellent oral and written communication skills
o Excellent proposal and report-writing skills
o Knowledge and awareness of the nonprofit operations
o Experience working with housing projects
o Ability to work as a team member
o Good organizational skills and initiative
o Knowledge of program planning
o Experience in preparing and managing budgets
o Experience interacting with coordinating projects
PERFORMANCE COMPETENCIES AND CRITERIA:
o Demonstrated ability to work well under pressure
o Demonstrates effective written and oral communication skills
o Able to work effectively in a team environment
o Accomplishes annual major objectives and special assignments
o Demonstrates initiative and problem-solving skills
o Demonstrates budget management skills
o Contributes to successful program development initiatives that promote learning and advance the mission of the organization
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