tasks list - gedeelde taken

SHARED TASKS FOR OUR MONTHLY MEETINGS

SEPTEMBER 2012 - 2013

The representative and guide of our class is Saki Lee, who is responsible for upholding the standards of the Sufi Order International Esoteric School.

Saki Lee gives spiritual guidance, initiation, and training to mureeds and candidate mureeds as well as representing the Sufi Order to the general public.

Graciete Parizio has now been appointed as a co-representative. She is authorized to conduct public and mureed classes which offer instructions on the basic spiritual practices and teachings of the Sufi Order International, as well as to offer personal individual guidance to mureeds. She works closely with Saki.

1.a. Overseeing class tasks

main person: SAKI

b. Sending out class and potluck invitations to members and visitors of class 2 weeks before the class ? _____AZIMA (NEEDS INSTRUCTION ON HOW TO DO THIS! )___

main person: AZIMA

2.a. Opening the door 3/4 hour before class begins: hang sign outside main door for guests and participants, lock door when class starts, taking sign back inside: Frans

b. Setting up booktable for flyers, books, brochures and donation basket. FIND EXTRA TABLE to set up books

main person: Wilma substitute/helper: ?

3. Someone in charge of refreshments:

a. arrive 3/4 hour before class starts and make tea: thermos cans in kitchen

b. check before leaving: what we need for next class

c. buy tea and cookies (from donations) BRING TEA with you

main person: Azima substitute/helper: Halima

4. Someone to arrange the space before and after classes: Frans

a. arrive 3/4 hour before class begins

b. put chairs away and after class set up chairs exactly as you found them

5. Beautification: candles and flowers (if purchasing use money from donation basket) MAKE SURE THAT THE CARPET IS PROTECTED FROM WATER SPILLS AND CANDLE WAX

main person: Halima substitute/helper: ?

6. Potluck: Wilma

a. someone in charge of supplies: paper napkins,

b. someone to set up table and chairs in dining room before the class - use plastic cover from kitchen over dining table

main person: substitute/helper

7. Someone to coordinate clean up after potluck: Sjoerd

a. wiping off table

b. cleaning up cups and cutlery used

c. putting tables back in place organizing dishwasher and other clean up after potluck

main person: Sjoerd substitute/helper:

8. Someone in charge of the telephone tree/// contact person for members for last minute cancellation Sjoerd

a. calling members of Sufi class directly when class is cancelled / or other info which needs to get out quickly

b. contact person for last minute cancellations of members

main person: Sjoerd substitute:

c. “Friend of the class” who keeps track of birthdays AS well as keeps track of newcomers – greets them, and notes down their e-mail addresses and phone numbers if they wish to be on our mailing:

main person: Sjoerd substitute:

9. Makes announcements at the END of the class ?_______________

main person: substitute:

Other tasks:

a. in charge of updating class e-mail and address list, including new members ? Azim

b. contact person (also on internet) for the general public ( i.e. inquiries, questions pertaining to the Sufi Order) Azima____

c. assisting Saki with public relations (sending out dates to the Sofia ?, Sufi Calender Frans our google site Azim________ Sufi Center The Hague, keeping in touch with visitors) _______________

d. in charge of Lightsong google website Saki?__________

e. in charge of financial administration for class ?__________