Application website is designed to be rigid to maintain the desired level of integrity. A little preparation can make the process much more manageable than otherwise.
A reliable contact information is the most important, Reliable e-mail addresses for the applicant and the reference are crucial. Some mail servers have implemented a strict SPAM filter policy, and often reject a mass mail, a message with an active hyperlink or a computer generated message. Undelivered mails can cause a serious problem.
You will be asked whether you have a paper.
If you do not have a presentable paper, you can skip this item. In the past, around one half of students in the Summer School did not have, or chose not to present, a paper.
If you have a presentable paper, you need some preparation.
Decide which paper you want to present.
Instead of a pdf file, you will be asked to provide the URL link for the paper. If you have your own home page, just provide the URL link of the paper. If not, most cloud service such as Google Drive allows us to share a file on the web by assigning a stable address to a file. Please consult with the instruction of the cloud service of your choice (like this).
Make it sure that the paper is set public on the web, and that if it is a pdf file, the file is free of password protection so that we can download the paper, without prompting you for permission. Otherwise, your paper might not be accessed for review in a timely manner.
Once you provide us a stable link for the paper, you can freely revise your paper at your end, as long as you keep the same URL address for the paper.
You must have at least one letter of recommendation. When you file the application by clicking "submit," the system immediately sends to your reference a computer generated request, with an instruction about how and where your reference can upload the letter. After filing the application, It would be prudent for you to communicate with your reference to check whether he/she has received a notice from us. We had a number of incidences in the past that the computer generated notice was screened out by a SPAM filter. As a result, the letter of recommendation was not received in a timely manner, disrupting the review process in some cases.
Before you submit the application. Make it sure that you have provided accurate information. Once you click "submit", your application cannot be modified any more.
After you submit the application. The best way to check whether your application is filed properly would be to check whether your reference has received the request for the letter. If your reference has received the computer generated request, you can assume that your application is filed properly. Otherwise, please send an e-mail to the organizer, In-Koo Cho, with subject line "esSummer2015: application" along with the description of the problem. If your application needs more information, we will be in touch with you.