Constitution

BUCKSTONE GOLF CLUB - INSTITUTED MARCH 1968

(As amended in General Meetings of the Club up to and including the 57th Annual General Meeting held on 21 March 2025.)

TITLE: The Club shall be called "Buckstone Golf Club".

OBJECTS:

The object of the Club shall be to provide a golf club for the male residents within the boundaries of the Buckstone Estate.

MEMBERSHIP:

Membership shall be open to any person who is a resident of Buckstone Estate, or who has at one time been a resident of Buckstone Estate and who has been duly proposed and seconded in writing by two members of the Club, and whose application has been approved by the Committee.

Applications for membership shall be forwarded to the Secretary and any objections from members to the admission of a candidate must be made to the Secretary.

On admission, a new member shall be furnished with a copy of the Constitution and Rules of the Club. No new member shall be permitted to enjoy the privileges of the Club until he has paid his dues.

Any member who changes his address outwith the Buckstone Estate may continue membership of the Club at the discretion of the Committee.

SUBSCRIPTIONS:

Entrance and Subscription Fees shall be payable on admission and shall be due thereafter, in advance on the first day of April each year. In the event of any member failing to pay his annual subscription within two months from the date on which it becomes payable, he shall, if the Committee so decide, cease to be a member of the Club.

Founder Members of the Club shall be Honorary Members.

Non  Playing Members  - allocation of this membership will be at the discretion of the  Committee. Non Playing members will not be expected to pay any future subscriptions.

The amounts to be charged for Entrance and Subscriptions Fees will be decided by the Club in General Meeting.

RESIGNATIONS:

Any member, upon terminating his membership of the Club by resignation or otherwise, forfeits all rights to any claim upon the Club, its property, funds or assets. Any member intending to withdraw from the Club must signify his intention to do so to the Secretary in writing, but shall be bound to pay his subscription for the current year.

MANAGEMENT:

The Club shall be managed by a Committee consisting of Captain, Secretary, Treasurer and three members of the Club, all of whom shall be elected by the majority of the votes of members at an Annual General Meeting. The Captain shall hold office for a period of two years, and shall not be eligible for re-election within a period of two years from the date of his retirement; all other members of the Committee shall hold office for a period of one year and shall be eligible for re-election.

The Committee shall meet from time to time to transact current business and a meeting for this purpose shall be called by the Secretary when so required.

The Committee have the authority to pay a fixed monetary sum (max. £5.00) to the Match Secretary in lieu of expenses incurred in running the competitions.

The handicaps to be used for competitions shall be based on the handicaps of the member's home clubs, or as otherwise decided by the Committee. Should any member not have an official club handicap, their handicap shall be decided by the Committee.

Annual prizes of Trophies shall be presented to the winners of the main competitions at the end of each summer season, and shall be held by them for the duration of one year.

These Trophies are the property of the Club, and presentation to the annual winner does not invalidate the rights of the Club as to the ownership.

SECRETARY:

The Secretary shall record the name and address of each member and carry out such instructions as the Committee may from time to time give him in connection with the management and administration of the Club. He shall also keep a record of all General and Committee Meetings.

TREASURER:

The Treasurer shall receive all subscriptions and other monies which may be due to the Club. He shall keep proper books and accounts of his whole transactions in connection with the Club and shall see that all payments made by him are duly instructed by the Committee and are properly vouched.

He shall see that the financial transactions of the Club are passed through a Bank Account which shall be kept in the name of the Club.

The account and transactions of the Treasurer shall be made up to the last day of February each year.

ANNUAL GENERAL MEETING:

The Annual General Meeting of the Club shall be held no later than the thirty-first of March in each year and shall be called by notice sent to the members not less than fourteen days before the meeting. At this meeting the members shall elect the Captain, Secretary, Treasurer and three Committee members for the ensuing year.

Any member desirous of moving any resolution at the Annual General Meeting shall give notice to the Secretary, not less than seven days before the date of such a meeting. Fifteen members of those entitled to be present at an Annual General Meeting shall form a quorum.

SPECIAL GENERAL MEETING:

The Committee may call a Special General Meeting of the Club on giving fourteen days notice to each member. The notice must specify the purpose of the meeting and all discussion at the meeting shall be confined to such purpose only.

ALTERATION OF RULES:

Any new Rule or alteration to a Rule shall require the sanction of a two-thirds majority of the members present and voting at a General Meeting, and notice of the proposed new Rule or alteration shall be submitted to all members, fourteen days before the General Meeting.

Provided always that the Committee may make any alteration to the Rules at any time it is considered necessary for the good of the Club, if such alterations are in line with the spirit of the Constitution and that the alterations are subsequently homologated at the next General Meeting of Members.

COMPLIANCE WITH THE CONSTITUTION AND RULES:

The Constitution and the Rules of the Club are on the Club’s website and shall be binding upon all the Club's members. The Secretary will direct all new members to this website when they join the Club.

FOUNDER MEMBERS:

Founder members of the Club are those persons who attended the inaugural meeting in March 1968, and also those persons who, although unable to attend the meeting, intimated that they were interested in forming a Club.

Founder members are listed below in alphabetical order:

1. Mr L. Barrowman

2. Mr W. Begg

3. Mr H. Cuthbertson

4. Mr S. Gordon

5. Mr W. Gardner

6. Mr E. Gray

7. Mr D. Pearson

8. Mr N. Reid

9. Mr D. Robinson

10. Mr W. Rodger

11. Mr R. Scotland

12. Mr N. Slater

13. Mr F. Spittal