Resources

The Accessibility Station 

We will have an accessibility station at registration including the following items: 

Noise-Cancelling Earbuds: For more effective noise reduction.

Fidget Toys: To help with focus and anxiety.

Comfortable see-through Mask: If needed for sensory comfort or COVID-19 precautions. With clear front for lip reading functionality.

Personalised schedule and Map of the Venue: With clearly marked accessible routes and quiet areas.

Hand Sanitiser: For hygiene and comfort.

Resource Guide: Including contact information for campus support services and event-specific resources.

Badge with Name and Pronouns: To promote inclusivity and ease of interaction. Pronoun Stickers: Please take a sticker and add it to your name badge 

Traffic Light Sticker System on name badges: Green meaning that I will manage my own interactions, yellow meaning please initiate conversation with me, and red meaning please don't talk to me. Take a colour to represent how you are feeling on the day – you can change the colour throughout the day depending on how you are feeling. 

Coloured Overlay Rulers: To assist with reading materials

We kindly ask that you take only what you need, as there may not be enough for every delegate to receive one of each item. 

The Communal Spaces

We understand that networking during breaks can be one of the most challenging aspects of a conference, especially if you're feeling overwhelmed, new to the community, or unsure where to begin. To help ease this, our communal spaces have been thoughtfully designed to encourage gentle connection and offer a range of low-pressure ways to interact. You’ll find conversation starter prompts on tables, relaxed games and creative activities to engage with, and designated areas for quiet listening – featuring calming music and selected podcast episodes. Whether you’re looking for a chat, a distraction, or simply a space to be around others without pressure, there’s a place for you. 

The Catering 

Catering will be provided throughout the day, including snacks, hot and cold drinks, and a nutritious lunch. For the main lunch, we’ve created a build-your-own menu with all ingredients served separately, allowing you to tailor your meal to suit your dietary needs and personal tastes. Whether you have allergies, intolerances, or just prefer more control over what’s on your plate, this flexible format is designed with you in mind. All items will be clearly labelled, and options will include vegetarian, vegan, gluten-free, and allergen-friendly choices. Quiet eating areas will also be available for anyone who prefers a calmer space during mealtimes. 

The Conference Volunteers

Throughout the day, volunteers wearing easily identifiable badges will be available to assist you. Don’t hesitate to approach them if you need support, have questions, or require information about the event.

If you’re unable to locate a volunteer, simply scan this QR code to send them a message. They’ll respond as quickly as possible. QR codes will also be displayed around the rooms for your convenience.