Embedded Files
All Travel Entertainment spending is governed by RISD Policies & RISD Spending Guidlines
(a shortcut guide on how best to book different travel needs)
Staff
David Jay
Melanie Silva
Links
RISD Policies
Before you book travel:
The following process is for all RISD departmental sponsored travel. Travel related to Faculty grants are only done on a reimbursment basis. Student field trips are also excluded from thisBefore you book travel:
Group & International Travel
Group & International Travel
RISD employees must complete a Spend Authorization prior to booking travel that includes:
International Travel (single traveler or group)
or
Group Travel (international or domestic)
Student Field trips are excluded from Spend Authorizations
CTP- Collegiate Travel Partners & Global Excellence Travel (see below) are recommended for group travel bookings, including room blocks.
Single Travelers
Single Travelers
All Travel must be pre-approved by the RISD Employee's manager prior to booking.
Guest Travelers
Guest Travelers
All RISD paid guest travel must be booked via Egencia or RISD's travel agencies. Guest travel must adhere to RISD's Travel Policies & Spending Guidelines.
Per Diem
Per Diem
All employees will receive per diem (via an expense report) for individual meals and incidentals while traveling. Individual travel meals can no longer be expensed and cannot be charged on RISD credit cards (as of 1/1/2025) . How Do I request Per Diem?
Per Diem Calculator (download the template)
Travel Services
Travel Services
All travel bookings must comply with RISD Policies and with RISD Spending Guidelines
RISD staff and faculty are required to book all transportation (Air, Train, Auto Rental) travel through RISD's official travel agencies listed below:
Online Bookings
Online Bookings
NEW - Collegiate Travel Planners (CTP)
Specializes in servicing higher education travel needs
CTP Lightning (SSO Login) can be used to book individual travel needs.
No Fees for online individual or online group travel. Online Group Travel Form
Flight bookings made via CTP Lightning will be billed directly to RISD, no need for a RISD credit Card.
Non-airline bookings will require the user to use their own card or a RISD Card.
Training:
Egencia - (SSO login)
For all employee travel and guest travel bookings.
Ideal for Individual and small groups.
Flight bookings made via Egencia will be billed directly to RISD, no need for a RISD credit Card.
Non-airline bookings will require the user to use their own card or a RISD Card.
No Fees - No booking fees for online bookings
Egencia Training Videos Available
Full Service Agencies
Full Service Agencies
RISD Authorized Travel Agencies: for group travel and any complicated itineraries.
Bookings made via our authorized travel agents will require a credit card
Service fees will be billed to the card provided.
CTP - Collegiate Travel Planners
Specializes in servicing higher education travel needs.
Fee-Free Group Bookings: Online Group Travel Form
Reduced Pricing
Domestic Travel - $28
International Travel - $35
Hotel/Car- $12 (no associated air travel). No additional charge if booked on the same
reservation as air.
📞 877-455-8355 / 781-970-1192
🕒 Monday–Friday, 8:00 AM – 7:00 PM ET
🌙 After-Hours Support: 7:00 PM – 8:00 AM ET, weekends & holidays
Global Excellence Travel
Travel Form - Complete once before first service:
Primary Contact: Diane Plante, 📞401-732-8080x112, ✉️diane.plante@isontravel.com
Back-up Agents:
Jan Croddy, 📞401-732-8080x107, ✉️jan.croddy@isontravel.com
Alexandra (Alex) Algiere, 📞401-732-8080x133, ✉️alex.algiere@isontravel.com
Patti Carr Pillay, 📞401-732-8080x135, ✉️pc@globaltravel1.com
Service fee will be billed to the card provided (approximately $30-$40 depending on service)
The Travel Collaborative
Cannot book Amtrak
617-497-7400
Service fee will be billed to the card provided (approximately $30-$40 depending on service)
Campus Visitors (Prospective Students, Parents, etc..)
If RISD is NOT paying for the room, the visitor should book through Campus Travel
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