As of 1/1/25, all on-campus meals for staff and faculty meetings should go through RISD Caters. Orders can be placed via the online ordering system.

If RISD Catering is not available, then one of the approved vendors below may be utilized.  Authorized Suppliers are listed below. America to Go is a new site that provides access to a wide range of local restaurants.

RISD Catering

RISD Catering orders can be placed via the online ordering system. 

In the event that a last-minute catering order arises, contact the Catering office directly at 401-709-8500 or  catering@risd.edu. If RISD Caters is unable to accommodate your order, the Catering team can assist you with navigating Procurement’s alternative options listed below under "Approved Vendors". 

approved vendors:

In the event that RISD Caters is unable to accommodate an order, the team can give guidance on alternative steps specific to your event, or you can reach out to our friends at one of the following sites: 

America To Go (ATG)- Online portal for local restaurants.

First time logging into ATG?  Go here first to set-up your password.

• No credit card is required for ordering via ATG (ATG invoices can be processed via a Workday SIR, please list # of attendees and type (student, public, staff, faculty, etc.)

• Sales tax automatically excluded

Demo video on how to use ATG: Click Here

Easy Entertaining 

Seven Stars Bakery

Whole Foods Market  - working to resolve sales tax issues (please hold off on using this supplier until/if it can be resolved)

Bolt Coffee - (RISD Museum Location only)

The Procurement and RISD Caters teams are developing a system to track external orders to gauge campus needs and trends. The approved caterer list will develop or flex as we collect these data points and garner suggestions from the community over the course of the year. We appreciate your understanding, your cooperation, and your help supporting this policy. 

Travel Policy Updates and Travel Enhancements starting 1/1/2025

• All Transportation bookings (Air, Amtrak, Car Rentals) must be made via Egencia or a RISD Authorized Travel Agent.  See Travel Page for Details

  • • • • No Fees for Egencia bookings  - Fee Free! (Employees will be charged fees for using Travel Collaborative and Global Excellence Travel Agencies $30-$40 depending on service provided)

        • NEW - No need for a RISD credit card to book airline tickets. Tickets will be centrally billed to each department.

• Easier Local Hotel Bookings 

  • • • • Direct billing via invoice to RISD Departments with authorized Providence Hotels

        • Hotel will bill your department via invoice for any guest stays. (No need for a credit card to book a RISD guest's accomodation. Details available here.)

• Additional travel agency option available. 

  • • • • Details available here.

Additional Policy Changes for Travel:

Below are a few significant policy changes involving official RISD Travel.  Complete policy changes can found here.  Full policies are posted on the RISD Policy Website.

• Per Diem - All employees will receive per diem for individual meals and incidentals while traveling.  Individual travel meals will no longer be expensible and cannot be charged on RISD credit cards.

• All Transportaton bookings for travel on behalf of RISD (Airline Amtrak, & Rental Cars) must be made via RISD’s official booking site, Egencia or official travel agent. Travel booked outside this process will not be reimbursed.

• All International travel and group travel on behalf of RISD must be approved by via a spend authorization in Workday prior to booking. (routes to Manager and then Provost or SVP of Finance & Administration). Spend Authorization Job Aid

• Employees that have an individual RISD T&E Card assigned to them must utilize it to purchase any travel related and entertaining expenses (Not a Dept, Admin, or Assistant Card).

• Using a RISD T&E Card in a Restaurant or Function attended by multiple levels of management from RISD, the most senior staff or faculty member in attendance from the sponsoring department must settle any payment. (No Dept or suborninate cards may be used).

• Acela trains are not an approved class of travel unless it is lower in price than other trains.

• Business class travel is only valid on flights exceeding 10 consecutive flight hours excluding layovers

• Travel must be booked a minimum of 2 weeks prior to travel dates.

• Airport parking – no long term (over three days). 

• Maximum reimbursement of personal mileage – 150 (one way) miles per trip. If an employee submits for reimbursement for a trip in excess of 150 miles (one way), the employee must provide personal vehicle mileage cost analysis versus other modes of transportation (air, train, rental car, etc.) as part of their expense report submission. 

• Travel insurance is not an approved expense and will not be reimbursed. The only exception would be for international car rentals

• Limo and Schedule Car Service are not allowable (scheduled Uber/Lyft service is)

• Employees that have an individual RISD T&E Card assigned to them must utilize it to purchase any travel related and entertaining expenses (Not a Dept, Admin, or Assistant Card).  

• No non-commercial lodging. Example: friend’s house