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Event Planning

By hosting a RISD event, on or off campus, all members of the RISD community have a responsibility to be aware of and abide by all applicable college policies. Below is a list of frequently referenced event-related policies. Additional college policies can be found on policies.risd.edu.

Spending policies are located at: https://policies.risd.edu/operations-policies/#controller's-office

Suggested steps to Planning a risd event

Step 1: Define your goals, your team and budget - 9- month leadtime

Step 2: Choose your dates - 9 month lead time

Step 3: Reserve your space (on or off RISD campus) atleast 6-months in advance

Step 4: Arrange Catering and Equipment Needs

Note: Food and Beverage served in any campus setting must be provided by RISD Catering.

Order food and beverages via RISD Catering.

Catering Spending must be compliant with RISD Spending Guidelines or Insitutional Advancement Event Guidelines

Step 5: Ensure a safe Event. Comply with RISD Public Safety Requirements

Things to Remember

Catering

Catering Spending must be compliant with RISD Spending Guidelines or Insitutional Advancement Event Guidelines,
Food and Beverage served in any campus setting should be provided by RISD Catering. Order food and beverages via RISD Catering.
If RISD Caters cannot accomodate an event then an authorized outside caterer may be used.

alcohol at events

Alcohol may only be served at RISD evnts must comply with the alcohol policy listed in Catering and Entertainment Policy.

Contracts

Contracts need to be created for catering, performers, other suppliers. See Procurement , Independent Contractor, or Performers pages.

Bidding Requirements

Remember all contracts and purchases must adhear to the RISD Procurment Policy and Bidding Requirements.

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