Before you book travel:

Group & International Travel

RISD employees must complete a Spend Authorization prior to booking travel that includes:

• International Travel (single traveler or group)

or

• Group Travel (international or domestic)

• Student Field trips are excluded from Spend Authorizations 

• Global Excellence Travel (see below) is recommended for group travel bookings including room blocks.

Single Travelers 

All Travel must be pre-approved by the RISD Employee's manager prior to booking.

Guest Travelers

All RISD paid guest travel must be booked via Egencia or RISD's travel agencies. Guest travel must adhere to RISD's Travel Policies & Spending Guidelines.

Per Diem

All employees will receive per diem (via an expense report) for individual meals and incidentals while traveling.  Individual travel meals can no longer be expensed and cannot be charged on RISD credit cards (as of 1/1/2025) . How Do I request Per Diem?

Travel Services

All travel bookings must comply with RISD Policies and with RISD Spending Guidelines 

RISD staff and faculty are required to  book all transportation (Air, Train, Auto Rental) travel through RISD's official travel agencies listed below:

1) Egencia - (SSO log in) 

For all employee travel and guest travel bookings.  

Ideal for Individual and small groups.  

NEW Simplified Process for Flights- Flight bookings made via Egencia will be billed directly to RISD, no need for a RISD credit Card. Non-airline bookings will require the user to use their own card or a RISD Card.

NEW, No Fees - RISD Employees can book via egencia FREE. No booking fees.

Egencia Training Videos Available

2) RISD Authorized Travel Agencies: for group travel and any complicated itineraries.

Booking made via our authorized travel agents will require a credit card

Service fee will be billed to the card provided (approximately $30-$40 depending on service)

Global Excellence Travel

Can book Amtrak

Travel Form  - Complete Once before first service: 

Primary Contact:  Diane Plante, 401-732-8080x112, diane.plante@isontravel.com

Back-up Agents:

Jan Croddy, 401-732-8080x107, jan@globaltravel1.com

Alexandra (Alex) Algiere, 401-732-8080x133, alex@globaltravel1.com

Patti Carr Pillay, 401-732-8080x135, pc@globaltravel1.com

The Travel Collaborative 

Cannot book Amtrak

617-497-7400

Info@travelcoll.com

3) Campus Visitors (Prospective Students, Parents, etc..)

If RISD is NOT paying for the room, the visitor should book through Campus Travel