OCR Invoicing & Workday Contracting

Opticial Character Recognition

• Extracts Invoice details and imports them into Workday 

• Automatically links to POs

• Creates a draft Supplier Invoice for review.

• Less Manual Entry 

• Less Emails 

• No Touch of PO-Invoices 

All multipayment contracts executed in Juro will automatically be set-up in Workday.  Users will receive an email from Procurement Services when the contract is available in Workday.

• A requisition(s) can be made off of the contract # on Workday 

• Follow the Job Aid to create a requisition 

• No longer need to attach contracts to a requisition

• Contracts in Workday can accommodate multiple fiscal years  (Ex 3-year contract)

• Budget will not encumber funds until a PO is issued.

• Single Payment Contracts will still be paid via Supplier Invoice Request (SIR).

• All PO Invoices emailed to apinvoices@risd.edu

• accpay@risd.edu should no longer be used for invoices.

• accpay@risd.edu will continue to be used for any helpdesk questions for AP and Procurement Services 

• Reinforce apinvoices@risd.edu with your suppliers

When a supplier invoice is sent to apinvoices@risd.edu without a PO related to it, Workday will create a draft Supplier Invoice for review.  This draft will be assigned to a reviewer within a RISD department to review and approve the invoice.

Jobaid Available