faq - Accounting

How do I create a new supplier?

Go to PaymentWorks and invite the proposed supplier to complete their supplier profile.

A PaymentWorks Tutorial is available.

For Credit Card Supplier, Go to “Create Supplier Request” task and complete the form. 

How do I find my supplier requests (New Supplier Request)?

Go to PaymentWorks all supplier invites and statuses can be reviewed here.

A PaymentWorks Tutorial is available.

How do I pay an invoice?

Submit the invoice using the “Create Supplier Invoice Request” (SIR) task in Workday.

If the invoice is associated with a PO, the invoice should be sent to accpay@risd.edu for processing and a receipt should be created for the Purchase Order (PO) once the product is physically received by RISD.

How to create a receipt.

How do I find a Supplier Invoice Request (SIR)?

There is a report in Workday that will allow you to see your SIRs in any status.  Type “Find my supplier invoice request” in the Workday search bar and complete the form.  A Job Aid is also available.

How do I pay an honorarium?

Simply submit an SIR to Workday and attach a completed honorarium invoice to the submission as an attachment.   Please note that current Students,  Faculty, or Staff cannot be issued an Honorarium.

The Honorarium page can be reviewed here.

Can I pay a student?

Students should be paid via the Student Employment Office.   Students cannot be paid honoraria and cannot serve as independent contractors.  Employment rules are more complex for international students.

Where do I find additional job aids for Workday?

The workday.risd.edu/support-resources/ has job aids and resources for many RISD departments

Where do I find additional help from Accounts Payable?

Questions can be sent to accpay@risd.edu

Reach out to a member of the Accounts Payable Team.

How do I pay a non US-Citizen? or Non-US based Company or Organization?

Refer to "How Do I pay a foreign entity or person" Flowchart

Non-US Citizens doing work within the United States (Examples: Guest Speakers, Guest Critics) must first be approved by International Student & Scholar Affairs (ISSA).  email account at: issa@risd.edu or visit the ISSA <https://students.risd.edu/issa.  

Once approved, some individuals may need an independent contractor contract before work can be completed.  Please refer to the Independent Contractor Page & the Honorarium Page for more information.

Non-US Citizens doing work outside the United States or Non-US Based Companies (Examples: Zoom lectures, tour guides) can be invited to set-up a profile via PaymentWorks.  For more information on PaymentWorks see the Accounts Payable Page.

Some individuals may need an independent contractor contract before work can be completed.  Please refer to the Independent Contractor Page