Production - SOP

Purpose

This document outlines all the duties that Production staff need to fulfil within the QuickEasy program.

context

Production staff have the following duties in QuickEasy:

• Buying via Purchase Order Module

• Update Status of jobs

• Create Reprint Tickets

Buying via Purchase order module

Production staff charged with buying responsibilities need to follow the following steps to order goods and/or services using QuickEasy.

If purchasing for general stock (not linked to a specific JC) then.

Step 1 - Navigate to Purchase Order module (Suppliers>Purchase order)

Step 2 - Create New Purchase Order and complete required fields (eg. Supplier, contact, reference, required date etc)

Step 3 - Add items from the item selector or add custom items for not standard items.

NB: As far a possible, production staff should add items from the dropdown item list when buying. This ensures that we have traceability and can report on buying patterns of the various items usually bought by the company.

Step 4 - Email PO to supplier (Output>email)

update status of jobs

Production staff are charged with the responsibility of changing job status of various JC's to assist with communication of job statuses to other staff members.

See training page for status updates for details

Create Reprint Tickets

Members of the production team may 

Step 1: Manager opens any JC linked to the job in question and clicks the Action>Create Reprint JC option

Step 2: Click the items menu button then select "Copy SO Items"

Step 3: Click the item drop down to select one or more items from the linked SO to add to the Reprint ticket

Step 4: If necessary, open the Estimate and edit qty for each selected item

Step 5: From the action menu select "Set Status to New Job"

Step 6: Print reprint ticket by going "Output>Print>Job Ticket"

NB: Note field can be used to give a brief description of the reason for the reprint

See REPRINT training page for more information