REsource library

introduction

We encourage program leaders and academic units to download the following resources and information sheets that will assist with your program development, pre-departure preparation, and onsite program coordination efforts. Please email the Customized Programs Team at embeddedprograms@psu.edu with questions.

Program Development

Pre-Departure

While Abroad

To register your embedded program with Education Abroad, please visit our LionsABROAD website and select ‘Start Program Registration’. You will need to login to your Penn State access account and select the appropriate term for your program travel.

Register an embedded program

program development resources

embedded program development checklist

Use this checklist to track tasks for developing and implementing an embedded program. Download a separate checklist for each program. The checklist covers Pre-Planning, Contracts & Budgeting, Student Recruitment & Billing, Education Abroad Requirements, Pre-Departure Preparation, Onsite Support, and Post-Travel activities.

Click on the graphic to view a PDF version of the checklist and to access the hyperlinks for each section. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

embedded program development roadmap

The roadmap outlines the key steps in developing an embedded program, from ideation and approval to partner selection, program registration, student recruitment and billing, and pre-departure preparation.

Click on the graphic to view a PDF version of the roadmap and to access the hyperlinks for each section. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

roles & responsibilities: academic unit/campus vs. education abroad

The graphic outlines the distinct roles and responsibilities of the sponsoring academic unit/campus and Education Abroad in developing and supporting embedded programs.

Click on the graphic to download a PDF version of the Roles and Responsibilities chart. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

provider evaluation guide: questions to ask prospective in-country partners

Choosing an in-country partner is a key step in developing an embedded program. Use this guide to help evaluate prospective partners and inform partner discussions. For questions, contact the Customized Programs team at embeddedprograms@psu.edu.

Click on the graphic to download a PDF version of the Provider Evaluation Guide. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

overview of contracts, approvals, & Liability insurance

All embedded programs must work with a contracted in-country partner. This guide covers partner, contract, and general liability insurance requirements, as well as the contract approval process. See the "Contracts & Liability Insurance" section for additional information.

Click on the graphic below to download a PDF version of the Contracts Approval and Liability Insurance sheet. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

program leader resource guide

These compiled program leader resource links support program development, as well as pre-departure and onsite preparation. For questions, contact the Customized Programs team at embeddedprograms@psu.edu.

Click on the graphic to download a PDF version of the Program Leader Resource Guide and to access the corresponding resource hyperlinks. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

pre-departure resources

program leader tips & Best practices

Education Abroad has compiled best practices and recommendations from experienced embedded program leaders. Refer to this insightful feedback as you develop your program, plan daily itineraries and activities, and facilitate pre-departure and onsite orientations.

Click on the graphic to download a PDF version of the Program Leader Tips and Best Practices sheet. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

sample email verbiage: program information for leaders to share with students

Once your student roster is confirmed, share key information about program expectations, deadlines, itinerary, and available resources to help students succeed abroad. Program leaders may customize this "Welcome" email template with program-specific details.

Click on the graphic to download a PDF version of the Program Leader Resource Guide and to access the corresponding resource hyperlinks. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

resources while abroad

general health, safety & travel reminders and considerations - for leaders

Leaders are encouraged to save or print this quick reference guide on key health, safety, and travel information. Share the Student Version below with confirmed students.

Click on the graphic to download a PDF version of the General Health, Safety and Travel Reminders sheet. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.

general health, safety & travel reminders and considerations - for students

Leaders should share this quick reference guide on key health, safety, and travel information with confirmed students during pre-departure orientation and review it again onsite.

Click on the graphic to download a PDF version of the General Health, Safety and Travel Reminders sheet. This media is available in an alternative format upon request. Please email embeddedprograms@psu.edu for more information.