Event Coordination

As Director of Instructional Technology I am responsible for the management of Instructional Technology events as well as responsible for contributing to other major district events. This includes tasks such as future planning, monitoring tasks before, during, and after the event, and troubleshooting any problems that occur.

Northwest ISD on Twitter“Congratulations to all the winners of Northwest ISD's first robotics tournament! Seen here are Nance Elementary medalists, who won two events. Representatives surprised all winning schools with their awards this morning.”

Director Responsibilities

Oversee major Instructional Technology events, such as NISD Expo and Summer Techno Camps, and work with the Coordinator of Instructional Technology for their organization, planning, and execution, including the procurement and preparation of facilities, communicating with involved parties, and scheduling event sessions
Assign and oversee event responsibilities and tasks with the IT Coordinator, Instructional Technologists, Campus Technology Liaisons, campus administration, and volunteers
Work with Curriculum and Instruction to help coordinate district-wide C&I events such as ENGAGE Conference, District Leadership Team events, professional development opportunities, etc.

NISD Expo - Yearly Student Showcase

This is our annual district-wide student showcase event that the IT Team hosts and runs every year. This event takes submissions from student presentations across the district and brings over 1000+ students to one site on the last Thursday in February to present and showcase authentic learning in their classes. Stakeholders of all sorts show up for and participate in this event, including administrators, teachers, students, parents, and community members. This event takes a large amount of planning and some of those specific planning items, such as building and updating the website, reaching out to community members, finding sponsors, building the schedule, assigning rooms, and making sure Expo runs smoothly, falls on the Director's shoulders. Check out some artifacts from Expo 2018 show below, and be sure to visit the NISD Expo website to learn more about the current year's event.

Expo 2018 Student Spot.mp4

Expo 2018 Student Commercial

Below are some additional examples of my experiences in event coordination

Techno Expo 2017 - Campus Coordination

I created and used this spreadsheet as a checklist of duties as the Instructional Technologist at the host campus for Techno Expo this past year. This helped me to plan ahead and ensure all responsibilities were addressed before the event started. It also helped me stay organized and acted as a reference to other documentation for the event.

Expo Checklist - Host Campus IT Coach

Techno Expo 2017 - Volunteer Coordination

Northwest High School students in National Honor Society served as volunteers for this past year's techno Expo. I created a Signup Genius page for the event and used it to assign duties to the volunteers. I also met with the students prior to the event to encourage participation and again the day of to explain duty assignments to them.

NHS Big Event Sign-In 2017

This year I helped create and facilitate the student sign-in procedure for the Northwest High School annual Big Event service day. This involved the modification of existing structures for signing up volunteers (form to the right), the creation of spreadsheets and equations to streamline sign-in procedures, and my presence the day of in order to oversee and troubleshoot any issues while signing in the 500+ student volunteers.

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