It is assumed the teacher has the required userId to access the system and his/her access is setup correctly in the application by Admin

Please note this is the recommended checklist for the teachers. The teachers are free to customise and modify it as per the school policy or convenience.

Daily Checklist (Recommended)

Take Attendance

Attendance for the class will ensure a note/SMS is sent to Parents whose wards are absent

Refer - How to Take Attendance

Homework or Assignments

Homework or Assignments can be the particular day's assignment or assignment that has to be done for future

Refer - How to Post Homework

Today’s happenings Today's in class

Share what has happened in the class today, Chapters or lessons done details

Refer - How to Post Today’s happenings

Appreciation

Appreciate students for doing well. Ideally done as soon as observed

Refer - How to Post Appreciation

Class News

Post anything that needs to be done on Class's Notice board and it could also be news that is relevant for a long time

Refer - How to Post Class News

Time Table description

Add time table description to Class/Groups which will show up under Time Table tile

Refer - How to Post Time Table Description

Sending a Message.

Messages can be sent to the entire class, Particular Student of the class, Teachers of the class. As SMS, as Web app, as Notification, Audio or Video

Refer - How to send Message

Weekly Checklist(Recommended)

Reviews

Share feedback about the student. This can be viewed by student's parents

Internal Reviews

Reviews that are confidential and are meant for school and Teachers eyes only. Helps in Subjective assessment (recommended once in a week or a month for a student)

Refer - How to Post Internal Reviews

Events

Events that are relevant to class. When they are added, they can be seen on the calendar. Example - Class tests, Holiday, Parents-Teachers Meetings

Refer - How to add an Event

Photo-Video Gallery

Use it to share photos of class or individual students if taken

Refer- How to Create Photo/Video Gallery

Refer - How to update Photo/Video Gallery

Others (Recommended)

Medical Details

Record Health check up details of students.

Refer - How to create Medical Details

Results

Results are used to share the student’s mark sheets/progress cards. It can be hidden or shown. By default the results are hidden when created. A Teacher can decide whether to show or hide

Refer - Results

Flip Learn

Flip Learn allows teachers to post study materials on small topics before class. So that, Students can read and understand the topic posted beforehand which makes students to understand better

Refer - How to Post Flip Learn

Resources/Resource-File

Post anything that is relevant and has reuse potential - sample papers, links, attachments etc

Refer - Creation of Resources

Update Students List, Teachers List, Assessment Areas, Terms

Make changes/ Update records

Refer - How to update records within group using hands on excel

Diary

Everyday's feedback entry, report (class-wise and student-wise)

Refer - How to enter/view Diary feedback/observations, Reports

• To take attendance for a particular day click on attendance button, Enter the date for which attendance has to be recorded.

  • Enter the subject only if it is required to take attendance for every subject.

    • Note: - if no subject is entered the attendance then the attendance is considered for the entire day.

    • If attendance is taken for the same day twice, the latest recorded will be updated and all the previous record for that particular day will be overwritten.

• All students are considered as present by default, uncheck the student/students who are absent.

• If the student has not notified for being absent, one can uncheck the notified column. This sends a message to the parent informing them that

• Click on submit button to record the attendance for the particular date.

Messages

Note:- Messages in school goes through an approval process, Whether the message can be sent with/without an approval is the decision that needs to taken by the school. In a School a Message can be sent from the school (Admin) to the entire School (Students, Teachers, Parents or a Particular Class). Once the Message has been sent the admin or approver has to Approve depending on the permission given by the school.

There can be the many types of messages that Teacher can send and they way it can be delivered can be selected

Delivery can be of

• Only within Application

• Within Application with immediate Notification to mobile

• Within Application with immediate SMS or Voice SMS

Teachers can send messages

• To the Class including Teachers or/and Parents/Students

• To selective Teachers in the class

• To selective Student/Parents in the class

• To School Management

Other than Messages, some functions send automatic messages and there are special Messages

• Homework

• Today in Class

• Absence Message when a student is absent(automatic)

• Review message when released

• Badge/Appreciation message when released

• Medical events when released

• Survey or feedback initiated

And many more

How to send a particular type of Message

• From Write Messages, Select the Target Group/Person,(In this case the student, Select a Student)

• Target Group/Person could be Class, Student/s, Teacher/s, School Management

• While sending Message to Class, you can select either All Teachers or All Students. If nothing is selected or both are selected then the message will be sent to both teachers as well as students in the particular class.

• Select the Type of Message

  • SMS:- SMS allows the teachers to send messages to the Group/Person in a text message format up to 144 character Max. The target recipients do not need the Internet to receive the messages.

  • Webapp:- Webapp allows the teachers to send messages to the Group/Person via the Stppeify application messaging. The target recipients receive messages in the stppeify app and need the Internet to receive them.

  • Notification:- Notifications are very short messages where the target user is notified on the smartphone.

• Enter validity dates(From - To), Enter Subject.

• Enter the Message for mail and web app, Attach files if necessary.

• Click on Send to Student Review.

How to send a particular type of Message from class/group

• From particular Group/class, click on Write Msg tile, Select the Target/Message For (In this case the student, Select a Student, For a class, Class Teachers or School Management)

• While sending Message to Class, you can select either All Teachers or All Students. If nothing is selected or both are selected then the message will be sent to both teachers as well as students in the particular class.

• Select the Type of Message

  • SMS/Voice SMS:- SMS allows the teachers to send messages to the Group/Person in a text message format up to 144 character Max. The target recipients do not need the Internet to receive the messages. Voice SMS can be of maximum 30 seconds and needs to be subscribed by the school.

  • Notification:- Notifications are very short messages where the target user is notified on the smartphone.

  • Voice/video Message:- You can select file type of mp3, mp4, youtube, vimeo and attach files, links and send as a Message

  • Webapp:- Webapp allows the teachers to send messages to the Group/Person via the Stppeify application messaging. The target recipients receive messages in the stppeify app and need the Internet to receive them.

Home work can also be added this way,

Go to Groups/Class tile, select the group/class for which you want to add homework

• Click on the HW, Today in class

• To the top right, you will see Add button, you need to click on it

• Enter Target Date, Subject, Send Messages to, Message, Attach files if any. Note Automatically date defaults to today date, if a future date is selected, it also sits as a reminder on the calendar

• Click send for it to go for approval.

Today's class can also be added this way,

Go to Groups/Class tile, select the group/class for which you want to add Today's in class

• Click on the HW,Today in class tile, Select Today in class

• To the top right, you will see Add button, you need to click on it

• Enter Target Date, Subject, Send Messages to, Message, Attach files if any

• And say send

• In order to edit the Fliplearn/classwork that is already there, you need to open the Fliplearn you want to edit and click on the pencil button at the top right. Make changes, change status to Draft, Make it active, close and Say update classwork.

• You can delete the fliplearn by describing status as Delete and update

Fliplearn/Classwork created here are visible in Fliplearn tile for Teachers, Students and their parents

How to associate assessment area/subject area to class from group(navigation bar)

Why this is important

This enables Results to be entered.

Login as Teacher >

How to do it

• From Class Menu click on Groups/Class menu tile under Teacher Options, This will open the Manage Class Menu, here click on Terms for Class or Subject in Class

• You will find two buttons, where one can add using a form or using excel like format.

• If the term and subject is not available, Admin will need to be contacted

How to update records within group using hands on excel

To do changes/updates in Students List

1. Select the group inside which you are making changes/updates, You can select by clicking the Group/class tile> Go to Options dropdown in the nav bar> Choose Students List/Class students

2. Click on the Load in Excel button, Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in the Students List

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

To do changes/updates in Teachers List

1. Select the group inside which you are making changes/updates, You can select by clicking the Group/class tile> Go to Options dropdown in the nav bar> Choose Teachers List

2. Click on the Load in Excel button, Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in the Teachers List

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

To do changes/updates in Assessment Areas

1. Select the group inside which you are making changes/updates, You can select by clicking the Group/class tile> Go to Options in the nav bar> Choose Assessment Areas

2. Click on the Load Subject-Teacher, Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in the Assessment Area

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

To do changes/updates in Terms

1. Select the group inside which you are making changes/updates, You can select by clicking the Group/class tile> Go to Options in the nav bar> Choose Terms

2. Click on the Load in Excel , Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in Terms

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

RESULTS

How to load marks/result entry?

To do marks loading, Login with your credentials >

1. Select a group for which you have teacher access, You can do that by going to Groups tile which is green in colour

2. Select the group for which you want to do marks entry. Example: IX Class

3. Go to Options dropdown in the nav bar> Select Results entry

4. In-order to create a new result click on the button which says (+) New

5. You must type all the necessary details that is required,

Example1:Term could be Term1, Term2, Quarterly, Final

Example2:MonthlyTest1,PeriodicAssessment1,MonthlyTest2,PeriodicAssessment2

6. If you don't see a term under Term dropdown then you must first associate the group with term/s that has been created by admin using which you can enter marks.

7. Unique Identifier could be something like MonthlyTest-Maths, adhoctest

8. Give description in Test description field and Select the Subject ID. If you don't see a subject ID that you are looking for then you need to check whether the subject is in the assessment area and assigned to you by the admin. If not, Contact admin for the required access.

9. Observation date could be the date of conduct of test

10. Status must be Draft initially, just in case if you want to change/edit before making the status as final. Status is Draft by default

11. Type of result entry could be either Grade or Marks

12. Marks Range could be something like 0-25, 0-50, 0-100, A-C

13. If your marks range is from 0 to 100 then it is obvious the Maximum marks is 100. If your marks range is from 0 to 50 then it is obvious the Maximum marks is 50

14. If the student is absent for a particular subject then you can exclude him while entering results under the include/exclude option. It is always Include by default until you change it to exclude

15. You can also give remarks to students.

HOW TO CONSOLIDATE MARKS/PREPARE JOB FOR RESULT ENTRY

To consolidate marks, Login as Teacher > Go to Options dropdown > Results entry

1. If the results has been entered for all the subjects and are in final status, Marks can be consolidated. You can consolidate marks by clicking on consolidate button which is next to New button.

2. Make the By type to Prepare for Loading

3. Enter the description for the report. Example:Class X Term 1 results

4. Enter the PDF Template for the report card if you are interested in generating PDF report out of results. Example1:PDFVIVIII, Example2:PDFIX

5. Section description could be the description of particular section. Example: Class X-A section results

6. Term to be included must be the same as the term created and associated in Assessment Areas. please note to separate terms by commas, (without any spaces) . Example:MT1,PERIODICASSESSMENT-1,MT2

7. You can get report for Actual marks, Grade, Percent, CGPA. Example: If you want results for actual marks then mention

A- Actual marks

G- Grade

P-Percent

C-CGPA

Example:A,A,A

The above example will give actual marks(A) for all the three terms that has been included.

8. Enter the subject codes for which you need to prepare results, You can add multiple subjects separated by comma. Example1: SCIENCE,MATHS,SOCIAL,HINDI

Example2: 106,006,041,087,086,CS

9. Once you have entered all the fields correctly then you can submit the job.

10. You must see the newly created result to your right side.

HOW TO LOAD/DELETE THE CONSOLIDATE MARKS TO/FROM STUDENTS

1. Once you have consolidated marks, You will be able to see the consolidated marks to your right side. You can open by clicking the dialog button.

2. Or, You can open the consolidated marks by going to Results entry

3. When you open the consolidated marks you have created, it will have three buttons

a. Load Marks to Student: which loads marks to students

b. Delete Loaded Student Marks: You can delete the student marks if you want to

c. Change status of marks loaded - show: If you say this as show, the results will be appeared to students and also to student's parents.

4. You can load the marks to student by clicking the Load Marks to Student button

5. The loaded marks will be hidden by default. You will have to Change the status to show to make the marks visible in student's results.

6. If you feel the result/consolidated job has to be deleted. First, you must Delete Loaded Student Marks by clicking the button. You can delete the consolidated job after deleting the loaded marks by clicking the trash can button, delete at the top of the page, towards your right.

Note: To delete the marks, please go to the class for which the marks was created and try deleting,

If it is the result the previous academic year has to be deleted then,

HOW TO CHECK THE LOADED MARKS IN STUDENT'S PROFILE

1. Go to Groups/class Bus tile >Select the group for which you have loaded marks>Go to Group info

2. Select particular student by clicking ton the student

3. Go to Results Scores tile, You will be able to see the loaded marks to your right

4. Click on the loaded marks to view

HOW TO CHECK STUDENT'S STANDING IN CLASS

1. Go to Groups/class Bus tile >Select the group for which you have loaded marks>Go to Group info

2. Select particular student by clicking on the student the student

3. Go to Results Scores tile, Open particular result

4. Click on the Check standing in class

Class marks analytics

To do class marks analytics, Login as Teacher > Select the Class/Group > Go to Options dropdown > Select Class Marks Analytics

1. Class- Select the class for which you need to do marks analytics

2. Subjects- Include the subjects for which you need to do analytics

3. Term- Include the term

4. Reference- Include the reference

5. Year- Include the year and say create report

You can select just the class and create report

Setting up group options

Go to Groups/Class tile, select the group/class,

• Go to the Options dropdown in the navigation bar

• Select Group Options

• The items you select as true will be functional, shown as tiles.

• The items you select as false won't be functional

• Intelligently select class and school options based on the requirement

• Say Save

How to check group/class details (Manage Group Details

Go to Groups/Class tile, select the group/class,

• Go to the Options dropdown in the navigation bar

• Select Group Details

• You will be able to see the year, validity, type of class, class description, overview, Badge Ids in class, content or syllabus, Who should attend details, class directors details, Fee template, max seats, filled seats and Enrollment allowed

• Describe or make changes

• Say Save

How to associate terms to class from Group(navigation bar)?

Note : All the Terms needs to be defined before adding it to a class and must be valid for a particular class.

1. Go to the respective class by clicking the Groups/class tile and selecting the class

2. On the top, Click on Options drop-down and click on Terms, choose use from to update

3. Select TermID, give the percentage for final calculation.

4. Click on save to associate Term

You can also Load/update Data for Term List for Class using excel interface

1. Select the group for which you want to load terms, select by clicking the Group/class tile> Go to group in the nav bar> Choose Terms

2. Click on the Load in Excel , Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in Terms

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

How to enter diary feedback/observations

• Login to stppeify with your Teacher credentials,

• Go to Groups/Class

• Select the Diary tile from the Groups/class menu

• A teacher can view summary of feedback entered by parents by clicking the Overview button

• To enter feedback for Subjects, Food and Score, Select the date for which you want to enter your observations

• Click on Subject to enter feedback for subject, Select a subject and say insert data and enter particulars for Completion of assignment, Performance in class, Materials for class and Remarks for subject.

• Click on Teacher to enter particulars for Discipline(punctuality, Turnout) and Food(Healthy, Nutritious, Brought Accessories) and comment/remarks.

• Gk Score, Enter test score.

• HW/CW, Enter Homework and classwork particulars and click on the submit button below.

How to view diary summary?

• Login to stppeify with your Teacher credentials, There are two ways in which you can view summary

• Go to Groups/Class

• Select the Diary tile from the Groups/class menu

• A teacher can view summary of feedback entered by parents by clicking the Overview button

OR

• Go to Groups/Class

• Go to Student List tile in the Group/Class menu

• Open a particular student's profile by clicking the dialog button

• Click on Diary tile from the student's menu

• Select the date and click on View summary button