Admin's Guide

Information on Roles

Types of Roles

There are multiple roles which play a vital part in the progress and maintenance of a school.

These roles include :

1. Admin/Administrator, who can manage the Stppeify application of the school. An admin can access most of the information and is able to manage it.

2. Approver, who is responsible for approving things such as messages posted to the students, parents, teachers whether it has to be posted for the target or not..,etc.

An Approver can be categorized into three types,

A Primary Approver
A Super Approver.
A Backup Approver.

3. Employee, who could be a Teacher who administers Teacher related activities, could be a part of Senior Management, He/she can have also Admin Access , can be a Super Approver, can be a driver, can also do Fee Management as well

4. Driver is responsible for driving the school bus/vehicle which is associated to one of the bus routes of the school (BusRoute is a type of class/group) with GPS setup

5. Senior management is taken care by somebody who can take major decisions of the school

6. Leave management is taken care by somebody who does leave adjustments for students based on school rules

7. Admission management is taken care by somebody who can look after admission process from application to enrolling

8. Inventory management. Supervision and tracking of inventory(books, uniform, etc)

9. Fleet management. Can monitor all the bus routes/groups in school

10. Nurse, Doctor. Can take care of Medical review for school

One of the most important features of the admin area is being able to control what particular user IDs are able to access and manage.

For example: You may want to give access to users based on their roles.

Those who are admins can manage functions which are limited to administrators
- Example - Creation of new user, setting up access and assigning the user to roles
- Creation and managing of group/class, subjects, terms, time table, badges, events, campaign, newsletter, Image/video Gallery
Those who are students can manage functions which are limited to students
- Example - Can check TimeTable, Future Events, Home work, Today’s class, class news, FlipLearn and can write message to Class Teacher/s, Class or School Management
Those who are parents can manage functions limited to parents
- Example - If you are a Parent of a student, you must be able to see the information of your ward. Attendance, results, future events, and other student related functionalities can be checked
Those who are employees can manage functions that are limited to employees
- Example - An Employee can be a Teacher, can be a part of Senior Management, He/she can have Admin Access, can be a Super Approver, can be a driver, can also do Fee Management

Creation of Users and assigning to Roles

To create and assign an user to a role, Login with Admin credentials given by stppeify > go to Options in the nav bar > Select Access > Manage UserIds
Next, click on Add UserId button
Create UserId, The User ID has to be unique, it shouldn't contain spaces or special characters inside it. If the User ID is available then you will be shown a green tick mark which indicates that the user ID is available. Click next after creating
Enter Email ID of the user and click on next
Enter Password and click on the next button. You will get a pop-up saying your ID has been created.

6. Now, You must be able to see a new user which you have just created under user list. Open the user that you have created to assign a role. He/she can be a Student, a Parent or an Employee.

7. Select Id as True based on the role of the new user created,

- Example - If the new user is a Student, then select Id is of a student as True under student role and say false to Id is of a parent
- If the new user is Parent, then select Id is of a parent as True under parent role options. You must also select your ward under parent of dropdown
- If the new user is an Employee, then tick employee which will ask you to select the Employee Id of the new user. An Employee can be a Teacher, can be a part of Senior Management, He/she can be Admin who can manage their school application, can be a Super Approver, can be a driver, can also do Fee Management. Say True to the roles that the new employee is managing and false to those he/she is not managing

8. When you have selected the role based on the activities of the user, click on update. You must get a confirmation saying your profile has been updated.

Steps to Create an Employee.

Login to Stppeify.
On the top right hand side of the screen you will see a drop down call Institute in the navigation bar
Click on Institute, Select option “Manage Employee”. You will be redirected to manage Employee Window.
You will now see Add Employee button. Click on it

5. Click on Add Employee you will see a pop-up asking for Employee ID, Alternate ID, Employee Name, Gender, Date of Joining

6. An employee ID once created cannot be changed, also alternate ID of employee. These two should be unique and shouldn't have spaces or special characters

7. Check Status Active button and Click on INSERT to add the Employee to the School.

Steps to Update an Employee Information.

Once the Employee has been created, the Employee information can be updated by Admin
To do, You can go to Institute dropdown and Select Manage Employees, Under Manage Employee you will see a Search cum drop down tab. Search for the Employee whose details has to be updated and click on it.
When you click on the Employee name, you will be getting a Form to fill in all the necessary details of the Employee.

4. Once you fill in the details, Click on Submit button to update Employee profile

5. you will get a confirmation message saying record has been updated

Steps to Create a Student.

Login to Stppeify.
On the top right hand side of the screen you will see a drop down call Institute (Navigation bar)
Click on Institute, Select option "Manage Students", You will be redirected to manage Student Window.
To add a student, Click on the Green Button which says Add Student
When you click on Add Student, you should see a modal asking for Admission No., Student ID, Student Name, Other ID, Gender, Date of Joining, Check Active button and Click on INSERT to add a Student to the School
Student ID once created cannot be changed, It shouldn't contain spaces or special characters

Steps to Update Student's Information.

Once the Student has been created, the student information can be updated by Admin
To do, Go to Institute dropdown in the navigation bar, Under Manage Student you will see a Search cum drop down tab. Search for the student whose details has to be updated and click on it.
You will be getting a Form to fill in all the necessary details of the student.

4. Once you fill in all the details, Click on UPDATE to update student profile

5. You will be getting a confirmation saying student record has been updated

Steps to Create Teacher.

Login to Stppeify.
On the top right hand side of the screen you will see a drop down call Institute in the navigation bar
Click on Institute, Select option “Manage Employee”. You will be redirected to manage Employee Window.
You will now see a Green Button on the screen which says Add Employee.

5. Click on Add Employee you will see a pop-up asking for Employee ID, Alternate ID, Employee Name, Gender, Date of Joining

6. An employee ID once created cannot be changed, also alternate ID of employee. These two should be unique and shouldn't have spaces or special characters

7. Check Status Active button and Click on INSERT to add the Employee to the School

8. Once the Employee has been created, the Employee can be updated to a Teacher by Admin

9. To do, You can go to Institute dropdown and Select Manage Employees, Under Manage Employee you will see a Search cum drop down tab. Search for the Employee whose details has to be updated and click on it.

10. When you click on the Employee name, you will be getting a Form to fill in all the necessary details of the Employee

11. Enter all the details and say Submit to update

12. To create an ID for the employee and to assign a Teacher role, Login with Admin credentials given by stppeify > go to Options > Select Access and choose Manage userIds

13. Next, click on Add UserId button

14. Create UserId, The User ID has to be unique, it shouldn't contain spaces or special characters inside it. If the User ID is available then you will be shown a green tick mark which indicates that the user ID is available. Click next after creating

15. Enter email ID Email ID and click on next

16. Enter Password and click on the next button. You will get a pop-up saying your ID has been created

17. Now, You must be able to see a new user which you have just created under user list. Open the user that you have created to assign a role. He/she can be a Student, a Parent or an Employee.

18. Select Id as True based on the role of the new user created,

- To give the user Teacher credential, tick employee which will ask you to select the Employee ID, say ID is a Teacher as True
- Say false to Id is of a student and Id is of a Parent and Additional roles of employee which the teacher is not part of or is not managing

8. Click on update. You must get a confirmation saying your profile has been updated.

How to Create or load data in bulk using excel?

You can load Employees, Students, Groups/classes, Subjects, Terms, Timetable, Badges, Events in bulk using Excel format

Steps to load employees in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Employees, Click on Load in Excel format button which is between Add employee and List all buttons
Copy Employees data from your excel file and paste it here
click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
It is important to check phone numbers of the employees, IDs(Shouldn't contain spaces or special characters) as they are vital fields

Steps to load students in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Students, Click on Load in Excel format button
Copy students data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
It is important to check phone numbers of the Student's parents, IDs of the students(Shouldn't contain spaces or special characters), status, birthdays, gender as they are vital field

Steps to load Groups/classes in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Groups, Click on Load in Excel format button
Copy Groups/classes data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
It is important to check academic year, class, section, class type(whether it is main, busroute, etc), you can also assign Fee template and class teachers to the class using this excel format

Steps to load Class-Student List for Groups/classes in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Groups, Click on Load Students button
Copy class-students list data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button

Steps to load Class-Teacher List for Groups/classes in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Groups, Click on Load Teacher button
Copy class-teachers list data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
The class or group of type busroute will not have section

Steps to load Class-Subject-Teacher list for Groups/classes in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Groups, Click on Load Subject-Teacher button
Copy class-students list data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
The subjects which has to be counted for calculation of results has to be made false under elective

Steps to load Subjects to School in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Subjects, Click on Load in excel format
Copy Subjects data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
Assessment ID(shouldn't contain spaces or special characters), Assessment type here is important. Assessment type is test if the subject has to be counted for calculation of results

Steps to load Terms to School in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Terms, Click on Load in excel format
Copy Terms data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
Term ID shouldn't contain spaces or special characters

Steps to load Timetable to School in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Timetable, Click on Load in excel format
Copy Timetable data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button
Timetable you add here will also show up on the School calendar

Steps to load Badge List to School in bulk using excel format

Login as Admin, go to options dropdown in the navigation bar, Select Rewards/Badges
Choose Manage Badges, Click on Load in excel format
Copy badges data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button

Steps to load Event List to School in bulk using excel format

Login as Admin, go to Institute dropdown in the navigation bar
Select Manage Events, Click on Load in excel format
Copy Event list data from your excel file and paste it here
Click on Update application to Load all the data into the system
To view all the loaded data, click on Load application data button

How to set up school's website ?

Login as an Admin
On the top right hand side of the screen you will see a dropdown called Options (in Navigation bar),
Select Website, Choose School Main. Start entering details of your school
School Name Short- School name in shortform to address the school. Example: HMS for Happy Minds school, SDS for Stppeify Demo School
School Name- Mention school name here. Example: Happy Minds School
Choose School name's colour, colour shadow. This will be appeared on school's Main Image
Choose School's Navigation bar colour
Type-in the school's slogan which will appear on the first page
Specify the URL of Main Image of school respectively for large, medium and small sizes
Set-up vertical height of Main Image and Mobile Image, recommended height is 70vh for Main Image and 30vh for Mobile Image
Recommended height of Main Text and Mobile Text is 70%
Animation time can be between 5s to 10s. Example: 5s

Steps to Update School Website's Main Description

Login as an Admin
On the top right hand side of the screen you will see a dropdown called Options (in Navigation bar)
Select Website, Choose Main Description
Define the School Name in short, School Name. Example: School Name in Short can be HMS if the school name is Happy Minds school
Define School Main Description, You can define using HTML tag as it is rich editor
Click on the update for updating the details

Steps to Update School Website's Thought and News of the day

Login as an Admin
On the top right hand side of the screen you will see a dropdown called Options (in the Navigation bar)
Select Website, Choose Thought/News of the day
Define Thought and News of the day
Click on the update for updating

Steps to Update School Website's Carousel in Main Description

Login as an Admin
On the top right hand side of the screen you will see a dropdown called Options (in Navigation bar)
Select Website, Click on Carousel
Click on the Plus mark to insert a slide
Specify Image URL and define Title and content with colours
Click on Update for updating

Steps to Update School Website's Cards/Card Gallery

Login as an Admin
On the top right hand side of the screen you will see a dropdown called Options (in Navigation bar)
Select Website, Click on the Card of interest(Card 1, Card2, Card 3 or Card 4)
Define Background colour, Text colour, Size, Title, Content, Image URL and Main Description of the selected card
Define Card Gallery Description which includes gallery description, panel text colour, panel head back colour, panel body colour
Define Image List, Images defined here will appear on the first page of the website
Click on the plus button in Image List to add more images, You need to specify Caption/Title of the image, Description of the image, URL of the image in Image Insert
Click on Update for updatin

Creation of Group/class

Steps to Create a Groups/Class.

Login as an Admin
On the top right hand side of the screen you will see a drop down call Institute (in navigation bar)
Click on Institute, Select option "Manage Groups", You will be redirected to manage Groups/Class Window.
You will now see a Green Button on the screen which says Add Group.
Click on Add Group, you will get a modal asking for Class (Standard), Section, Check Status Active button, Type of Class, Class Start Date, Academic Year, Class Description - Short and Click on INSERT to add Group/Class to the School.
A group can be differentiated based on the type, year, class and section
A group can be of different types, Main, Bus route, Extra curricular, Sport, Clubs, Group, Activity, Other
1. 1. Main group can be a main class, Example - Class I A
  2. Groups can be created for different bus routes. Example - Route 14
  3. Group can be created for Extra curricular activities like Yoga, Karate, Fencing, Chess, Typewriting, Dance and Music
  4. Group can be created for sports team like Cricket, Football, Kabaddi, Badminton, Volleyball
  5. Clubs
  6. Activity groups can be created for activities like Quiz, Painting/craftwork, projects, debate, skit, etc.,
  7. You can create groups based on activities or create a group saying other as type of class
  8. 8. A class can have one or more sections for the academic year, Example - Class V ‘A’ Section (2020), Class V ‘B’ Section (2020)

Steps to Update a Group/Class Information.

Once the Groups/Class has been created, the Groups/Class information can be updated by the Admin
Under Manage Groups/Class you will see a drop down from which you can select group/class. You need to select the class/group you want to edit.
You will be displayed a Form to fill in all the necessary details to be edited and updated
You can also include Teachers, Fee templates
To add a Teacher click on the plus button under class-teacher options. To remove click on minus button

6. Fill in all the details and Click on SAVE to update Groups/Class.

Assigning An Employee to a Group/Class.

Once the Employee has been created, the Employee information can be updated by Admin.
Under Manage Employee you will see a Search cum drop down tab. Search and select the employee who needs to be assigned to a class
Once you click on the Employee name you will be getting a Form and on the right hand side you will see a green button called Add To a Group, Click on it.
On click, you will get another form where you can select to which group/ class the employee needs to be assigned. Select the group under select Group/Class.
Enter Start date and role in the group..
Mention class.
Click on ADD to associate an Employee to a Class.

Assigning Teachers to a Groups/Class.

Select Groups/class Bus from the quick options
Choose group
Go to options in the navigation bar, Select group, Choose staff in class
To add a teacher click on Add teacher to group button. To add multiple teachers, click on use form to update button

Messages

Messaging system of Stppeify brings inbuilt effective and productive way of communication. Modern two-way engagement of teachers, admins, students and parents. It record the details and helps to save time & travel. It is effective and effortless.

Text, Voice and video messaging option
Document / Picture / Video attachment option
Unlimited message size
Unlimited numbers of message
Send to all or selected persons
Real time update on mobile app
Keep track of the communication, messages sent overview reports

Messages received will appear and can be viewed in Messages tile.

Class related messages can be viewed in Messages tile in class menu.

Messages can be written using Write Msg!

Setting up Messaging Permissions

Messages in a school goes through an approval process, Whether the message can be sent with/without an approval is the decision that needs to taken by the school. Whenever the message has been exchanged between Students, Teachers, Parents inside/outside the Group/class, Message has to Approved depending on the permission given by the school.

Login to Stppeify as Admin, On the top right you will see a dropdown called institute(navigation bar)
Click on institute and select options
Options gives the Leverage to change all the important settings with respect to school
If you want to set-on an option, make it as true. If you want to set-off an option make it as false
There are several options, Website options, Institue main options, Parent option, Message deleivery with approval option. You will have to select Message Delivery with Approval
You can change them as required by the school. Say true to the options which you require and false to options which you do not require
Once you change the settings you can click on update to save the settings

Creation of Subject/Course

Every class will have a set of subjects for their curriculum, and every subject is unique (7th maths is different from 8th standard maths), There will be scholastic(calculated for results,test or performance), non-scholastic(which is not calculated for results) and other subjects like Critical thinking, decision making, self-awareness, visual and performance arts, drawing..etc,

Login to Stppeify as Admin.
On the top, Click on institute drop-down(Navigation bar) and select "Manage Subjects"
Here you can see all the subjects in the school if you already have any, Each subject here should be given a subject code which is unique for the purpose of identification. The subject code shouldn't contain spaces or special characters
To add a new subject click on add.
Give a unique subject code(shouldn't have spaces or special character), Subject Name, Assessment type, Who should attend/Applicable for(Class), Summary about the Subject/Course, Content/Syllabus of Subject/Course,
Assement type has to be test or performance if it has to be calculated during results entry
Click on insert to add to the subject to school.

Creation of Term

Steps to Create a Term.

Every class will have a Terms for their curriculum,

Log in to Stppeify.
On the top, Click on institute drop-down(navigation bar) and select "Manage Terms"
Here you can see all the Terms in the school if you already have any, Each Terms here should be given a Term’s code which is unique for the purpose of identification and shouldn't contain spaces or special symbols
To add a new Term click on add.
Give a unique Assessment/TermID(shouldn't have spaces or special character), Assessment/Term Description, Applicable for Classes (Type all the class for which that particular term is applicable)
Click on insert to add to the Term to school

Adding Terms to class

Note : All the Terms needs to be defined before adding it to a class and must be valid for a particular class

Go to class by selecting from Groups/class bus in Quick Options menu
Once you have selected a class, On the top Click on Options (in navigation bar), select Group and choose Terms for class
Click on use form to update
Add terms and click on save to save changes

Creation of Badge

Schools and classes will have a set of Badges to appreciate and encourage students/classes/teachers

Log in to Stppeify.
On the top, Click on Options (in nav bar) and select Rewards/badges and choose "Manage Badges"
Here you can see all the Badges in the school, Each Badge here should be given a Badge code which is unique for the purpose of identification and shouldn't contain spaces or special symbols
To add a new Badge click on add.
Give a unique Badge ID, Appreciation Type, Badge Description, upload a small badge image. Give the relevant points to the badge. Applicable For (Teacher, Student, Club, House etc)
Click on insert to add the Badge to school.

Creation of Event

To create an Event, Login with Admin credentials given by stppeify > go to Institute Dropdown > Select Manage Events>
Next, click on Add button to create a new event
Provide with all the necessary details, Event type, Event for, Event Title, Recurring Event, All Day Event, Event Start date, Event End date, Event color, Event URL
Click on the insert button to add

Creation of Campaign

To create a Campaign, Login with Admin credentials given by stppeify > go to Institute Dropdown > Select Manage Campaign >
Next, click on Add button to create a new badge
Provide with all the necessary details, Campaign Description, Campaign Type, Campaign Start Date, Campaign End Date, Answer Once, Cover Note or Memo for Recipients, Request Note for Recipients participation, Reminder Note for Recipients, Class, Target
Campaign type could be Memo, Consent, Feedback or Survey or Poll
Click on the insert button, you should see the new campaign created.

Creation of Newsletter

NewsLetter is a way to inform parents about things that happen in school, It could be any news regarding the school

To create a School Newsletter, Login with Admin credentials given by stppeify > go to Institute Dropdown > Select Newsletter>
Type School Newsletter in the summer note editor, You can paste content, images from clipboard,
Click on the save button, and go to the Newsletter tile
you should see the Newsletter created.

Creation of Fee Template

Fee template needs to be unique and has to be created for each academic year. Fee templates can be academic fees, bus fees, dance or music class fees..etc for a particular year

To create a Fee Template, Login with Admin credentials given by stppeify > go to Options Dropdown in the navbar > Select Fee > Choose Fee template

2. Next, click on the (+) button to create new or You can select Load fee template if you're loading fee template from hands-on excel

3. Type in all the necessary details, Code, description, Total Payment, Fee Details, unique Id, Each Payment Instalment, Fee validity start date, Fee validity end date, payment window start date and payment window end date

4. Code should be unique and it shouldn't contain spaces or special symbols

5. Fee Details can Be brokendown, This is useful for example if you have two Terms, then fees can be paid for Term one first and for second term next

6. Click on the insert button

Steps to create/load fee templates in bulk using excel format

Fee template needs to be unique and has to be created for each academic year. Fee templates can be academic fees, bus fees, dance or music class fees..etc for a particular year

To load, login as Admin
Go to Options in the navigation bar, Select Fee and choose Fee template
Click on Load Fee Template button to use to excel format
Copy Fee template details from your excel file and paste it here
Click on Update application to load to the system
To view the loaded data, click on Load Application data

Student Fee Management

Fee management module with e-fee payment receipt in parents web or mobile app account. Possibility to integrate net banking solution to collect fee online. Multiple fee reports class and student wise.

Key option in this module:

Create fee templates as needed
Assign fee slot to groups/classes as per school policy
Allocate fee class and student wise
Manage partial payment of fees
Define Adhoc fees whenever needed
Print fee receipt
Online fee alerts on parents mobile
Online fee receipts parents mobile
Multiple fee reports (Student-wise, Class-wise)
Fee reports in PDF
Analysis of fee payments

Fee payments made for students will appear/viewed under Fee info tile in Student menu. Receipts can be downloaded/printable.

To manage student fees, Login with Admin credentials given by stppeify > go to Options Dropdown in the navbar > Select Fee> Manage Fee

First select the year and then select the Student
To recalculate fees, click Recalculate button. Recalculate fee is required for creating fee entry against students for the selected academic year
Click on Select to Pay(Items) under Fee details. you can do either full payment or part payment.
Click on Pay now button to pay the fees. This also shows the amount that has been selected on the button
On Click of the button, you can choose options. Bank, Cash or Other
Enter description, paid date, Amount the has been paid
Click on Add to pay
Once the fees has been paid, the action will be updated as Paid. You will also get Fee paid details
Click on receipt to open the fee receipt and download it
You can also do Adhoc Fee management. For example: You are charging a student for an Adhoc trip, fine or something
To add Adhoc Fee, click on Add/Adhoc Fee

Fee Report

To check fee reports, Login with Admin credentials given by stppeify > go to Options Dropdown > Select Fee> Choose Fee-report

Here, You have four options, Student-wise report, Class-wise report, Payment list date-wise report and Remind pending fee
Click the button and select year to check reports
You can use Remind pending fee option to remind about the fees

Common timetable

To create a Common timetable, Login with Admin credentials given by stppeify > go to Institute Dropdown > Common Timetable>

2. You can insert an image/video/entry of time table which is common to all.

How to Create assessment area/subject areas

1. Go the Options dropdown in the nav bar, choose Group and select Assessment Areas(Subjects in class)

2. Select the subjects which you need to include under Assessment ID

3. Select true if the subject is elective or false if it is not

4. Select Teacher ID for each subject

5. Include as may as subjects you want to for your assessment/subject area.

HOW TO LOAD MARKS/RESULT ENTRY

To do marks loading, Login as Admin>

1. Select a group for which you have teacher access, You can do that by going to Class/Group tile (green) in Options menu tile.

2. Choose the group for which you want to enter results.

3. You will be able to see Options dropdown in nav-bar, Select Group and choose Result Entry

4. In-order to create a new result click on the button which says (+) New

5. You must fill up all the necessary details, Term could be Term1, Term2, Quarterly

6. If you don't see a term under Term dropdown then you must create one. You can do that by going to Institute dropdown>Manage Terms> click Add or Load from hands-on excel.

7. Unique Identifier could be classtest1, classtest2, adhoctest,

8. Describe the Test and Select the Subject ID, If you don't see a subject ID that you are looking for then you need to check whether the subject is available in Assessment Area (Group dropdown) or not. If not, You must associate the subject to assessment area.

9. Observation date could be the date of conduct of test

10. Status must be Draft initially, just in case if you want to change/edit before making it as final. If you do't mention status, it is draft by default.

11. Type of result entry could either be Grade or Marks

12. Marks Range could be something like 0-50, 0-100, A-C

13. Maximum marks could be 100, if your marks range is from 0 to 100

14. If the student is absent for a particular subject then you can exclude him while entering results under the include/exclude option.

15. You can also give remarks to students.

How to Consolidate marks/Prepare job for result entry

To do marks loading, Login as Admin > Go to Options in nav-bar > select Results entry

1. If the have been entered for all the subjects and are in final status, Marks can be consolidated. Click on a button consolidate which is next to New button.

2. Select the By type to be Prepare for Loading

3. Enter the description for the report. Example:Class X Term 1 results

4. Enter the PDF Template for the report card if you want to get the report of the results.

5. Section description could be the description of particular section. Example: Class X- A section results

6. Term to be included must be the same as term created and associated in Assessment Areas.

7. You can get report for Actual marks, Grade, Percent, CGPA. Example: If you want results for actual marl then specify A

A- Actual marks

G- Grade

P-Percent

C-CGPA

8. Enter the subject codes for which you need to prepare results, You can add multiple subjects separated by comma. Example: SCIENCE,MATHS,SOCIAL,HINDI

9. Once you have all the fields entered correctly then submit the job.

10. You must see the newly created results.

11. When you open the result, It looks something like the below image where you will be able to see buttons like,

Load marks to students : which loads marks to students

Delete Loaded student marks : You can delete the student marks if you want to

Change status of marks loaded - show : If you say this as show, the results will be appeared to students and also to student's parents.

Creation of gallery For student/class

To create Gallery, Login with Admin credentials given by stppeify > go to Options Dropdown > Select Group> Choose Manage Image Gallery
Type - You can either create gallery for student/students or for class
Display has to be set to true, if the gallery has to be shown in student's or class's profile for who you create
Select - This is to specify student/students or class/classes for who the gallery has to be created
Gallery Description- Description of the gallery
Video- Image list caption- caption of the image or video
Media type- This can be Image, Mp4, Youtube video or Vimeo

Creation of Resources

To create a Resource, Login with Admin credentials given by stppeify > go to Options dropdown which is in the navigation bar > Select Photo/Video/Resources > Choose Resources

2. You can insert resource for class/classes, student/students, staff/staffs, School staff/school staffs, All school

3. Short description can be description of the resource in short.

4. Detailed description can be description of resource in detail.

5. You can post a resource also by pasting the link of resource.

6. Attachment can be a picture, video which you can load from your computer.

7. Click on the send button once you have correctly entered all the fields.

How to generate message rejection report ?

To Generate Message rejection report, Login as Admin > Go to Reports in the navigation bar > Select Message Rejection report

1. Select From and To dates

2. Click on Get Report

3. The Message Rejection report will have date, message was sent by, rejected by, subject of the message that was rejected, type of message and body/description of message

How to generate User-id report ?

To Generate User-Id report, Login as Admin > Go to Options dropdown > Access > UserId-report

1. Click on the Run Report button to start the process

2. Application will ask for a confirmation, say yes if you are ready to generate report

3. Application will generate the summary report Student/Parent access, Student Ids, Parent Ids, Employee Ids, Last login details

4. It will show the summary of missing Parent Ids, missing student Ids

How to check application usage dashboard?

To Check, Login as Admin > Go to Reports dropdown > App Usage Dashboard

1. First chart and second chart you see is about Messages sent overview( messages, notifications,SMS). Day-wise and Month-wise report

2. This dashboard also lets you know the demography of your School. Number of active Students, Teachers, classes , user ids and Unallocated details of the same.

3. Messages dashboard table allow you to check on the messages sent monthly-wise

How to check absence dashboard?

To Check, Login as Admin > Go to Reports dropdown > Absence Dashboard

1. First chart you see is the monthly-wise overview of Absence

2. This Second chart you see is the daily-wise overview of Absence

3. The button Missed Attendance at the top lets you to check on the classes which has missed taking attendance

To check,

You can click the Missed Attendance button,
Enter From and to date and simply click on Get report button

4. The button Class wise Attendance report helps you to view summary of class wise and date wise attendance report

To check,

You can click on the Class wise attendance report button,
Enter From and to date, select either class-wise or date-wise attendance details
say Get report

How to check pickup and drop report ?

To Check, Login as Admin > Go to Bus route Management from other menu

1. Choose Report bus route

2. Click get data button and select date range

3. Click ok to get report

How to check student list report ?

To Check, Login as Admin > Go to Reports dropdown > Select Student> Choose Student List and click on Student list button

1. You can get to see the Report which has all the students listed with their details

2. You can search on a particular student

3. You can filter columns and search through the list

4. You can export the report as a CSV/Excel file.

How to check student address list report ?

To Check, Login as Admin > Go to Reports dropdown > Select Student> Choose Student Address List and click school contact list button

1. You can get to see the Report which has all the students Addresses/Students Contacts listed with their details

2. You can search on a particular student's address

3. You can filter columns and search through the list

4. You can export the report as a CSV/Excel file.

How to check Employee/Teacher list report ?

To Check, Login as Admin > Go to Reports dropdown > Select Teacher > Choose Staff List and click on employee list button

1. You can get to see the Report which has all the employees listed with their details

2. You can search on a particular Employee/Teacher

3. You can filter columns and search through the list

4. You can export the report as a CSV/Excel file.

How to check class-student list report ?

To Check, Login as Admin > Go to Reports dropdown > Select Class > Choose Class-Student List and click on Class - student list button

1. You can get to see the Report which has details of class along with the students associated to the class

2. You can search on a particular student/class details

3. You can filter columns and search through the list

4. You can export the report as a CSV/Excel file.

How to check class-teacher list report ?

To Check, Login as Admin > Go to Reports dropdown > Select Class > Choose Class-Teacher List and click on class - teacher list button

1. You can get to see the Report which has details of class along with the Teachers associated to the class

2. You can search on a particular teacher/class details

3. You can filter columns and search through the list

4. You can export the report as a CSV/Excel file.

How to generate/run analytics report ?

To Run Analytics report, Login as Admin > Go to Options dropdown > Select Access > Choose User-Id report

1. Click on the Run Analytics button to start the process

2. Application will ask for a confirmation, say yes, do it to generate report

3. First chart you see will be the application usage distribution

4. Second chart you see will be the Employee Application usage distribution

5. Third chart will be class - Application Installation Transaction

6. Fourth chart will be the class - Application login - student

7. Fifth chart will be the class - Application login - parent

How to generate application data report ?

To Generate Application data report, Login as Admin > Go to Reports in the navigation bar > Select Application data report

1. You will see three buttons. Employee report, class report, student report

2. You can run report one at a time

3. Employee report will give you information status of all the employees/Teachers. The status will be green in colour for the fields that is active/has value, Otherwise it will be red in colour.

4. Class report will give you information status of class activities like TimeTable, News, Attendance, Homework, TodayInClass, Results and Gallery . If the class hasn't participated in these activities then it would show up red in colour under particular activity. The fields would be green in colour if the class has participated in the activity.

5. Student report will give you information status of all the Students. The status will be green in colour for the fields that is active/has value, Otherwise it will show red colour.

Class marks analytics

To do class marks analytics, Login as an admin > Go to Reports in the navigation bar > Select Class Marks Analytics

1. Class- Select the class for which you need to do marks analytics

2. Subjects- Include the subjects for which you need to do analytics

3. Term- Include the term

4. Reference- Include the reference

5. Year- Include the year and say create report

You can select just the class and create report

Fee Report

To manage/generate Fee Report, Login with Admin credentials given by stppeify > go to Options Dropdown > Select Fee> Choose Fee-Report>

Select Studentwise report, classwise report, payment list datewise report
You can select either Studentwise report, classwise report or payment list datewise report
Select year and say OK to get the report

How to update records within group using hands on excel

Firstly, You need to have Teacher access for class,

To do changes/updates in Students List

1. Select the group inside which you want to make changes/updates, You can select by clicking the Group/class tile>Go to Teacher options and click on Class/Group menu>click on Class students and choose Use excel format to update

2. Click on the Load in Excel button, Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in the Students List

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

To do changes/updates in Teachers List

1. Select the group inside which you want to make changes/updates, You can select by clicking the Group/class tile> Class/group menu in Teacher options> click on Staff in Class>choose Load in Excel format

2. Click on the Load in Excel button, Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in the Teachers List

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

To do changes/updates in Assessment Areas

1. Select the group inside which you want to make changes/updates, You can select by clicking the Group/class tile> Class/group menu in Teacher options> click on Subjects in Class>choose Load in Excel format

2. Click on the Load Subject-Teacher, Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in the Assessment Area

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

To do changes/updates in Terms

1. Select the group inside which you want to make changes/updates, You can select by clicking the Group/class tile> Class/group menu in Teacher options> click on Terms for Class>choose Load in excel

2. Click on the Load in Excel , Inside which you will see Load Application Data

3. Click on Load Application data to view all the records in Terms

4. To update record/records, you need to make the check field as U (for updating)

5. Make changes

6. Click on Update Application to update

How to check group/class details (Manage Group Details

Go to Groups/Class tile, select the group/class,

Go to the Group/Class menu in Teacher options
Select Group Details
You will be able to see the year, validity, type of class, class description, overview, Badge Ids in class, content or syllabus, Who should attend details, class directors details, Fee template, max seats, filled seats and Enrollment allowed
Describe or make changes
Say Save

Setting up group options

Go to Groups/Class tile, select the group/class,

Go to Group/Class menu in Teacher options
Select Group Options
The items you select as true will be functional, shown as tiles.
The items you select as false won't be functional
Intelligently select class and school options based on the requirement
Say Save

Diary

How to enter diary feedback/observations

Login to stppeify with your Teacher credentials,
Go to Groups/Class
Select the Diary tile from the Groups/class menu
A teacher can view summary of feedback entered by parents by clicking the Overview button
To enter feedback for Subjects, Food and Score, Select the date for which you want to enter your observations
Click on Subject to enter feedback for subject, Select a subject and say insert data and enter particulars for Completion of assignment, Performance in class, Materials for class and Remarks for subject.
Click on Teacher to enter particulars for Discipline(punctuality, Turnout) and Food(Healthy, Nutritious, Brought Accessories) and comment/remarks.
Gk Score, Enter test score.
HW/CW, Enter Homework and classwork particulars and click on the submit button below.

How To view diary summary?

Login to stppeify with your Teacher credentials, There are two ways in which you can view summary
Go to Groups/Class
Select the Diary tile from the Groups/class menu in Teacher's options
A teacher can view summary of feedback entered by parents by clicking the Overview button

Go to Groups/Class
Go to Student List tile in the Group/Class menu
Open a particular student's profile by clicking the dialog button
Click on Diary tile from the student's menu
Select the date and click on View summary button

Diary Reports

Class Overview

Class Overview shows report whether the diary entry is made or not between the dates selected. If the date is not selected, the report is shown for the last 30 days by default.

To view the Class Overview report, Log in to Stppeify as Teacher
Select the Group/class from the menu
Now, You will be able to see Group in the navigation bar
Go to Group and select Diary Report
Choose type of report to Class Overview
Include the date range, from and to dates or It will show the report for last 30 days if you do not include date range.
Click on Create Report to view the report
The report will look something like the image below,
- Includes Date and Day
- Teacher- If teacher entry has been made for the particular date, It shows button which will be green in colour. It shows red button if the entry has not been made.
- Score- If the Score has been entered for the particular date, it shows green button. If the score entry has not been entered, it shows red button.
- Entered- This field shows the number of students for which the entry has been made.
- Not Entered- This field shows the number of students for whom the diary entry has not been made.
- Not Entered Ids- This field shows the Ids of Students for whom the diary entry has not been made.

Student diary report

Student Report shows report for students across areas which includes Punctuality, Turnout, Healthy, Nutritious, Day at school, Gk score . If the date is not selected, the report is shown for the last 30 days by default.

To view the Student report, Log in to Stppeify as Teacher
Select the Group/class from the menu
Now, You will be able to see Group in the navigation bar
Go to Group and select Diary Report
Choose type of report to Student
Include the date range, from and to dates or It will show the report for last 30 days if you do not include date range.
Click on Create Report to view the report
The report will have all the details listed below,
- Includes All the students
- Chart based on Punctuality
- Chart based on Dressing and Turnout of the students
- Chart based on Food - healthy, nutritious
- Chart based on Day at school

Extracting Student Details

class wise student detail report

Go to Groups/Class tile, select the group/class,

Go to the Group/class menu in Teacher options
Select Class Students
Click on Load in Excel Format Button.
A Excel Format Spread Sheet should be visible.
Click on Load Application Button.
Now all the related data of students present in the class should be visible,
Click on any one of the column press [ctrl +A] and then press [ctrl +C] to copy all the details,
Now open MS Excel or Google Sheets to to paste the data on to the sheets to and you can save it.

School wise student detail report

Login to Stppeify.
On the top right hand side of the screen you will see a drop down call Institute Click on that and now click on Manage Groups
Click on Load Student Button.
A Excel Format Spread Sheet should be visible.
Click on Load Application Button.
Now all the related data of students present in the class should be visible,
Click on any one of the column press [ctrl +A] and then press [ctrl +C] to copy all the details,
Now open MS Excel or Google Sheets to to paste the data on to the sheets to and you can save it.

How to check student List?

To Check, Login as Admin > In the Admin options towards you left, click on List Students tile

1. You will be able to see the students towards your right

2. To also include Inactive students, use the toggle blue button, Say Include Inactive

3. To view more, scroll down and click on page 1 of many > Load more

4. To view a particular student, you can search and select student

5. To view selected student's details, You can click on dialog shaped button which is before i button

6. The i button show basic information of the student whereas dialog button shows detailed information about the student

7. Gender marker is shown towards the right. Shown in pink colour for female and grey for male

How to check staff List?

To Check, Login as Admin > Click on the Staff list tile(blue coloured) which is towards your left

1. You will be able to see the staffs towards your right

2. To also include Inactive staffs, use the toggle blue button, Say Include Inactive

3. To view more, scroll down and click on page 1 of many > Load more

4. To view a particular staff details, search and select the staff and click on the i button below the staff, which is towards left

6. You will be able to see basic information about the staff and also group and classes he/she is associated to.

7. Gender marker is shown towards the right. Shown in pink colour for female and grey for male

How to check gender distribution in a class?

To Check, Login as Admin >

1. Select Groups/class tile in Admin options

2. Choose class/group of interest

3. Inside your class tile options, select Group info tile

4. Choose Main info section

5. Now, you should be able to see the Gender distribution to your right along with basic information of class, teacher and staff information and subject-teacher information

How to check Students who have left school?

Shows in Excel format all the Students who have status as InActive. Filters on the report can be used to select columns and download as csv files for further reporting

To Check, Login as Admin >

1. Go to Reports in the navigation bar

2. Select Student and Choose Left Student List

3. You should be able to see all the list of students who have left the school

4. You can search for a particular student by querying in the search

5. Students who have left school will be inactive by default

6. To download complete list in a report, select All in show entries and click on CSV button

How to check Student Summary Report?

It shows summary and list of Active and InActive students. Active Students are further broken into Assigned and UnAssigned students. For Active Students it also shows the Class and Groups they are part of

To Check, Login as Admin >

1. Go to Reports dropdown which in the navigation bar

2. Select Student and Choose Student Summary Report

3. Now, Click on Run Student Report

4. You should be able to see Summary report for students, Detail Report for Unassigned Active Students, Detail Report for Active Students, Summary Report of Inactive Students

How to check Class Summary Report?

It shows for each Group/Class, the number of Students and Staff assigned to it. The students are also broken into Male and Female numbers

To Check, Login as Admin >

1. Go to Reports dropdown which in the navigation bar

2. Select Class and Choose Class Summary

3. Now, Click on Run Class Report

4. You should be able to see Summary Report for Groups/Classes, Report for type Main, Summary Report for type Main

How to check Staff Summary Report?

It shows list of Active and InActive Employees. For Active Employees it also shows the class to which they are assigned. If an Employee has Current Class Column empty, it means they are not assigned to any Class/Group in School.

To Check, Login as Admin >

1. Go to reports dropdown which in the navigation bar

2. Select Teacher and Choose Staff Summary Report

3. Now, Click on Run Employee Report

4. You should be able to see Summary Report for Employees, Detail Report for Active Employees, Summary Report of Inactive Employees

How to search a student (Student Search) ?

It helps in Searching or Filtering Student/students by the details he/she has put in his/her profile. For example, if a student has mentioned Dancing in his Hobbies in profile then you can search him by typing Dancing in the search tab.

The school need to make sure they ask the Students, the Student’s parent to update the records with as much clear details as possible. This will help the school management to get access to right folks when needed.

Student can update their records with more information that can help in School understanding them better. And this can be searched with keywords.

1. To do so, Login as Admin

2. Go to Reports, Select Student and Choose Student Search

3. Type in the search bar to Filter or Search

How to search an Employee (Employee Search) ?

It helps in Searching or Filtering Employee/Employees by the details he/she has put in his/her profile. For example, if an Employee has mentioned Dancing in his Hobbies in profile then you can search him by typing Dancing in the search tab.

The school need to make sure they ask the Teachers to update the records with as much clear details as possible. This will help the school management to get access to right folks when needed.

Employee can update their records with more information that can help in School understanding them better. And this can be searched with keywords.

1. To do so, Login as Admin

2. Go to Reports, Select Teacher and Choose Employee Search

3. Type in the search bar to Filter or Search

How to check Class/group report?

This report gives the list of Student in a class with their contact details. Also, it can report teachers in each class and the subject teachers in each class.

To Check, Login as Admin >

1. Go to Reports dropdown which in the navigation bar

2. Select Class and Choose Class Reports

3. To Check Class Student List report click on the Class Student List Report button

4. To Check Class Teacher List report click on the Class Teacher List Report button

5. You can select and get report for ALL the classes or for Particular class

Class-Student-list report

Class-Teacher-list report

Weekly/Monthly planner

To create one, You need to have teacher access.

1. Login to stppeify as a Teacher

2. Click on Emp Profile (Employee profile) from the options menu

3. Select planner and hit Add button to create a new plan

4. Specify class and Select either monthly or weekly plan

5. Describe plan details with subject

7. Click on insert to create

8. To make the plan as final(release), Click on the thumb icon and say Yes, make it final.

9. You can edit the plan anytime by clicking on the second button(pencil like)

10. To update the progress of the plan, click on the third button and select progress made, it could be On target, Ahead of plan, Lagging, Completed

11. To share the plan to class, click on the fourth button(eye like) and say yes, share it. You can hide whenever you want to hide

12. To delete the plan, hit on Delete(trash icon)

On-Boarding and Events & celebrations, How to create content for the same

OnBoarding, Code and Rules

A place to share information about School Facilities, Important Contact numbers, School Infrastructure, Rules & Regulations, etc. It can be used to add information similar to one shared in School Diaries. Any number of topics/cards can be created

Events & Celebrations

A place to share School level events and celebrations. Any number of events/topics can be created/curated.

Content for both tiles are created from the same place as the information layout is similar. They follow the following structure

A list of Card with some information is shown, which can be clicked to read the larger more detailed content.
The card has a Title, an Image(optional) and some light description. The larger more detailed information has
- Main Description, where content is added and can have pictures, video links, etc.
- An Image Gallery where photos can be shared.

How to Create Content

Content can currently be created by userID having Admin Role only. To create content - go to Homepage, ‘Other Options’ click on ‘Other Menu’ tile. It will open ‘Admin menu’. Now Select ‘Manage Institute’ and then select ‘Manage School Events to Share’ .

Here you start with clicking ‘Add’ button to create new content placeholder with minimum information. It is here where one choose where the information should be shown - using Type field. Once the card is created, use the ‘edit’ option to do more detailed input.

There are in total 4 buttons to work with ‘Edit Content’, ‘Edit Main Description’ , ‘Add to Image Gallery’, ‘Delete’.

We recommend creating content using following steps. This has to be done outside of the application.
Choose a Catchy Title. Do not have more than 6-9 words.
Choose an Image for the Card that represents the title. It should be 640x400 ratio and as small as possible below 100kb.
Describe the content of the card. Maximum of 3-4 lines.
Design the Main Content in Google Docs. This can contain pictures, multilingual with formatting.
Identify set of Images that you want to show as a Gallery to support the Main Content. Keep the same dimensions for all images in 640x400 ratio. Keep the images as small in size as possible without losing clarity, as users have to load this over the net on their mobile.
Once the data is prepared now loading can happen on the Application.
If you have photos prepared for Card and/or Gallery you will have to load them first to the Application. Click on ‘Add to Image Gallery’. Load each photo one by one if reference is needed. Multiple photos can also be selected. Please be patient and make sure all the photos are loaded. They will start appearing in the window once loaded.
Click on ‘Edit Content’. This will open a pop up window. Please fill in the details. This can be done any number of times. Explanation of fields is given below
- Title for Internal Reference - Anything meaningful, this is only visible to the Admin group. This was editing reference
- Status - WorkInProgress or Complete - Again an Internal field to let Admin Group know the state of this content.
- Show this Card to Users - This is a key field. Setting this one will make this content visible to all users. Set this once all Data entry is complete.
- SortOrder is to arrange the Cards for users in the right order (ascending). Important ones can be given lower numbers.
- Card Title - Paste the Card Title prepared
- Card Image - Select the Card Image from the drop down. Select only one.
- Card Description - Paste the Card Description (3-4 lines) here
- Image Gallery Description - if this is needed. Give a Short Description about the Gallery.
- Images - select as many images as needed from the list
Click on ‘Edit Main Description’ - Paste the main content from Google Docs to this window. Do formatting as needed.
You can see how it will look for the users on the preview window on the right.
Once everything looks fine. Go Back to ‘Edit Content’ set the ‘Show the Cards to Users’ field to expose the content to the users.

The content can be edited, modified any time by the Admin, it can be hidden as well.

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