Stipends are payments to program participants (non-employee) to offset participation costs and support participation in an event or an ongoing engagement. Stipend payments must be less than market value for participant’s activity (market value is equal to the work they would have done as an employee or contractor). Stipends valued at more than $1,000 require the recipient to sign the Stipend Acknowledgment Letter. Stipends valued at less than $1,000 require the project to send the recipient the Stipend Acknowledgement Letter, but the recipient’s signature is not required. Note: Employee stipends are processed through HR using the Supplemental Pay Form and are paid via their paycheck. 

Required Documentation:

• Stipend Letter generated by the AP Form. For stipends exceeding $1,000, the recipient's signature is necessary.

• Payee W-9 (Electronic versions of W-9s can be found here), for stipends exceeding $1,500

• Approval from the Department Chief or Project Advisor: They will receive an email to approve the stipend after the request is submitted via the AP Form.

Stipend Checklist 

Before you submit your request for stipend payment, review the checklist below to ensure you have all the information you need.