You can change your address in Skyward. Go to Skyward > Employee Information > Demographic > Address > Request Changes. When your address change is processed, the Benefits Specialist will update the insurance carriers with your new address.   Another option would be to log into your respective member account on the Delta Dental Website and/or the Dean Member Portal to update your account information.  You can also view claims and request ID cards from these member portals.

Divorce is a qualifying event allowing you to add MCPASD insurance if you previously waived coverage

New enrollment in MCPASD Health, Dental or Vision Insurances

Complete appropriate enrollment forms and submit to benefitsmailbox@mcpasd.k12.wi.us

• Benefit Enrollment 

Submit proof of loss of coverage.

• Documentation can include but not limited to: Offer of COBRA letter, employer benefits department letter or email

• Documentation must include:

  • name of employee requesting enrollment

  • name of insurance carrier 

  • date of loss of coverage

• Documentation will be provided to insurance carrier 

Submit a copy of the divorce decree page including the effective date of your divorce. The effective date of MCPASD insurance will be first of the month after you submit an enrollment form. Insurance deductions will be balanced out over remaining payrolls available in the insurance plan year. 

Enrollment forms need to be submitted within 30 days of the loss of other coverage

Removing ex-spouse from MCPASD Health, Dental or Vision Insurances

Your ex-spouse will be removed from your MCPASD insurance plans effective the end of the month your divorce is final. Submit a copy of the divorce decree page including the effective date of your divorce

If the removal of your ex-spouse changes your family plan to a single plan, a premium recalculation will occur and deductions will be balanced out over remaining payrolls available in the insurance plan year

For health, dental or vision insurances your ex-spouse is losing, federal law requires MCPASD to offer COBRA insurance continuation and they are eligible to remain on MCPASD group insurances for 36 months. Please provide your ex-spouse’s current address for COBRA notices. 

Flex Spending Plan / Dependent Child Care elections changes

You have a 30 day window following certain life changing events to increase your flex spending plan election and/or add Dependent Care pre-tax savings through the flex spending plan.  Please complete a Permitted Election Change Form and submit the form to the benefits department.

WRS Retirement Account

The court may order ETF to give your ex-spouse up to 50% of your WRS benefits (WRS account or annuity). This court order is called a Qualified Domestic Relations Order (QDRO). If you need information about your current WRS account values, please contact ETF by clicking HERE and completing the email form fill.

Beneficiary Updates

Remember to update your beneficiary designations. 

WRS/ETF Beneficiary Designation Form   The date you sign the form should be on or after your divorce is final.

Voluntary Retirement (403b Plan) Beneficiary Change.  Please be sure to follow up directly with investment company to update your beneficiary information.

Name Change

If you need to change your name, please contact the Employee Services Department at employeeservicesmailbox@mcpasd.k12.wi.us.  

Tax Withholding Changes

W4 and WT-4 Tax Withholding Forms

Please complete and submit forms to Payroll Specialist at District Service Center or payrollmailbox@mcpasd.k12.wi.us

Direct Deposit Changes

Direct Deposit Setup or Change   

Please contact benefitsmailbox@mcpasd.k12.wi.us, if you have questions

Loss of other coverage is a qualifying event that allows you to add MCPASD insurance plans if you previously waived coverage.

Examples include but are not limited to:

• Loss of parent's coverage due to turning 26 

• You were on spouse's plan and your spouse terminated employment

You are eligible to enroll in the type of coverage that you have lost. Proof of loss of coverage is required. 

How to enroll

Complete appropriate enrollment forms and submit to Benefits Specialist

• Benefit Enrollment 

Submit proof of loss of coverage.

• Documentation can include but not limited to: Offer of COBRA letter, employer benefits department letter or email

• Documentation must include:

  • name of employee requesting enrollment

  • name of insurance carrier 

  • date of loss of coverage

• Documentation will be provided to insurance carrier 

The effective date of MCPASD insurance will be the first of the month after an enrollment form is submitted or when your other coverage ends if the form is submitted before loss of coverage.

Insurance deductions will be balanced out over remaining payrolls available in the insurance plan year. 

Enrollment forms need to be submitted within 30 days of the loss of other coverage

Flex Spending Plan / Dependent Child Care elections changes

You have a 30 day window following certain life changing events to increase your flex spending plan election and/or add Dependent Care pre-tax savings through the flex spending plan.  Please complete a Permitted Election Change Form and submit the form to the benefits department.

Please contact the Benefits Department at benefitsmailbox@mcpasd.k12.wi.us , if you have questions

Marriage is a qualifying event allowing employee and newly acquired spouse and dependent(s) to apply OR add spouse and newly acquired dependent(s) to your current single health, dental or vision insurance plans.

Adding Spouse and new dependents to existing Health, Dental and Vision Insurances

Complete appropriate enrollment forms and submit them to the Benefits Specialist

• Benefit Enrollment 

Enrollment forms need to be submitted within 30 days of the wedding date

The effective date of MCPASD insurance will be the first of the month after an enrollment form is submitted or your wedding date if the form is submitted before. You would still need to provide a copy of your marriage certificate when you get it as proof of marriage. 

A premium recalculation will occur and deductions will be balanced out over remaining payrolls available in the insurance plan year.

Flex Spending Plan / Dependent Child Care elections changes

You have a 30 day window following certain life changing events to increase your flex spending plan election and/or add Dependent Care pre-tax savings through the flex spending plan.  Please complete a Permitted Election Change Form and submit the form to the benefits department.

Life Insurance enrollment or coverage increase due to Family Status Change

Additionally you can apply to add Basic life insurance or increase your life insurance an additional unit without evidence of insurability.   You can also add up to two units of Spouse & Dependent coverage (Total of 2 units allowed). If you are interested, submit your signed application to the Benefits Specialist within 30 days of the wedding date.  The application form is found HERE.  

Beneficiary Updates

With a life-changing event, you may want to update your ETF/Life beneficiary designations. 

WRS/ETF Beneficiary Designation Form   Date you sign the form should be on or after your wedding date.

Voluntary Retirement (403b Plan) Beneficiary Change.  Please be sure to follow up directly with investment company to update your beneficiary information.

Name Change

If you need to change your name, please contact the Employee Services Department at employeeservicesmailbox@mcpasd.k12.wi.us. You will need to make an appointment to show your new social security card when you receive it.  

Tax Withholding Changes

W4 and WT-4 Tax Withholding Forms

Please complete and submit forms to Payroll Specialist at District Service Center or payrollmailbox@mcpasd.k12.wi.us

Direct Deposit Changes

Direct Deposit Setup or Change 

Please contact the Benefits Department at benefitsmailbox@mcpasd.k12.wi.us if you have questions

FMLA

Full-time employees that have worked for the district for at least one year are eligible for a 12-week protected Family and Medical Leave. Even if you are not eligible, it has been the district's practice to allow employees to take the time off they need to welcome a new child to their family. Please complete the required forms and submit them to your Benefits Specialist. Additional information about FMLA and forms can be found on our Family and Medical Leave (FMLA) webpage.

Short Term Disability

If you carry the Short Term Disability plan, don't forget to Initiate a Claim and let your Benefits Specialist know so we can help you with this process. 

The birth or adoption of a child is a qualifying event allowing you to add the new dependent to your current health, dental or vision plans.

Adding Baby to Health, Dental and Vision Insurances

Within 30 days of baby's arrival, please contact the Benefits Specialist with the following information:

• Formal Name

• Date of Birth

• Gender

• Preferred Clinic or Pediatrician you'll want assigned for primary care

You will need to provide the baby's social security number to the carrier and the district when you receive it

If adding your dependent changes your single plan to a family plan, a premium recalculation will occur and deductions will be balanced out over remaining payrolls available in the insurance plan year.  Other dependents added at this time may be considered late enrollees.  Effective date of coverage for the new dependent(s) for health insurance will be the date of birth. Effective date of coverage for dental or vision will be the first of the month after the date of birth.

Flex Spending Plan / Dependent Child Care elections changes

You have a 30 day window following certain life changing events to increase your flex spending plan election and/or add Dependent Care pre-tax savings through the flex spending plan.  Please complete a Permitted Election Change Form and submit the form to the benefits department.

Life Insurance enrollment or coverage increase due to Family Status Change

Additionally you can apply to add Basic life insurance or increase your life insurance an additional unit without evidence of insurability.   You can also add up to two units of Spouse & Dependent coverage (Total of 2 units allowed). If you are interested, submit your signed application to the Benefits Specialist within 30 days of baby's arrival.  The application form is found HERE.  

Beneficiary Updates

With a life-changing event, you may want to update your ETF/Life beneficiary designations. 

WRS/ETF Beneficiary Designation Form   Date you sign the form should be on or after your child's birth date.

Voluntary Retirement (403b Plan) Beneficiary Change.  Please be sure to follow up directly with investment company to update your beneficiary information.

Tax Withholding Changes

W4 and WT-4 Tax Withholding Forms 

Please complete and submit forms to Payroll Specialist at District Service Center or payrollmailbox@mcpasd.k12.wi.us

Please contact the Benefits Department at benefitsmailbox@mcpasd.k12.wi.us , if you have questions

If you are currently enrolled in district health insurance, will be turning age 65, and are still actively employed with MCPASD, it is recommended you contact 1-800-MEDICARE to determine if you can delay Medicare B enrollment, without future penalty, because you are enrolled in the MCPASD group sponsored health insurance plan.   https://www.medicare.gov/.  In most cases, active staff and/or their spouses who are Medicare eligible can delay enrollment in Part B until they retire from active service.

If you are a retired health plan participant, and are Medicare eligible and plan to remain on the MCPASD group health plan after your Medicare becomes effective, we will need a copy of your Medicare Part A and Part B eligibility card to move you to a Medicare primary rate tier.

Please contact the Benefits Department at benefitsmailbox@mcpasd.k12.wi.us if you have questions

Your spouse's open enrollment period or another opportunity for enrollment, like a new job, is a qualifying event that allows you to add, change or drop MCPASD coverage

Proof of the qualifying event will be required

Adding MCPASD Health, Dental or Vision Insurance Plans

If your family decides to drop your spouse's insurance plan during their open enrollment period, this is a loss of other coverage

Complete appropriate enrollment forms and submit to Benefits Specialist

• Benefit Enrollment 

Submit proof of loss of coverage.

• Documentation can include but not limited to: Offer of COBRA letter, employer benefits department letter or email

• Documentation must include:

  • name of employee requesting enrollment

  • name of insurance carrier 

  • date of loss of coverage

• Documentation will be provided to insurance carrier 

The effective date of MCPASD insurance will be the first of the month after an enrollment form is submitted or when your other coverage ends if the form is submitted before loss of coverage.

Enrollment forms need to be submitted within 30 days of the loss of other coverage

Changing MCPASD Health, Dental or Vision Insurance Plans

To change from family to single plan, please submit proof of coverage of all dependents that you would like removed from your family plan.

Documentation must include:

• effective date of new coverage

• names of dependents to be removed from MCPASD plans

• names of new insurance carriers 

To change from single to family plans, please submit proof of loss of coverage of all dependents that you would like added to your MCPASD plans.

Documentation must include:

• • name of dependents requesting enrollment

  • name of insurance carriers

  • date of loss of coverage

You will also need to complete appropriate enrollment forms

• Benefit Enrollment 

The effective date of change to MCPASD insurance must coincide with when the other coverage begins or ends

Dropping MCPASD Health, Dental or Vision Insurance Plans

Submit proof of new coverage for your family.

Documentation must include:

• effective date of new coverage

• name of employee and all dependents to be removed from MCPASD plans

• names of new insurance carriers 

The effective date of drop of MCPASD insurance must coincide with when the other coverage begins

Flex Spending Plan / Dependent Child Care elections changes

You have a 30 day window following certain life changing events to increase your flex spending plan election and/or add Dependent Care pre-tax savings through the flex spending plan.  Please complete a Permitted Election Change Form and submit the form to the benefits department.

Please contact the Benefits Department at benefitsmailbox@mcpasd.k12.wi.us, if you have questions