Updates

Weekly updates and announcements will be published here.

Alerts with a link to these updates will be emailed to School Test Coordinators once per week.

Previous year updates are available via the navigation above.

Week of June 3

REMAINING TESTING DAYS = 1

Important Dates

6/7/2019 - SBA Math and ELA close

6/7/2019 - OSAS Science closes

New URL for OSAS Portal

The URL for the OSAS Portal will be updated from oaksportal.org to osasportal.org on Saturday, June 15. Please update any bookmarks or saved links to the new URL after June 15.

ELPA Braille or Kindergarten Assessment Braille

If you have an EL student who will need to take the ELPA in Braille, or an incoming kindergartener needing Braille, please let me know as soon as possible. We can begin ordering those tests now for next year.

Final Check for Untested Students

Run the report below to check for students who have not been tested. There is also a report to check for students who may not have finished a test (see the last sentence.)

Sign into https://oaksportal.org and go to TIDE. On the right hand side Monitoring Test Progress - click the drop-down menu and choose: Plan & Manage Testing. Under the specified categories below, make the listed selections.

Choose What: Test Instrument: OSAS Test Name: Unselect the Social Science test at your grade band

Search Students: Choose your school Enrolled Grade: High School only - choose 11 (otherwise leave this selection alone)

Get Specific: Choose the first button: make selections so it reads - students who have not started any opportunity in the selected administration. Finally, click on Generate Report or Export Report (if you would like an excel spreadsheet to download.) You can also choose the first button but make the selections have not completed any... to be sure no one has forgotten to have a student finish a test they started.

Read Aloud

Please remember any person who reads aloud to a student must follow the Smarter Balanced Read Aloud Guidelines. They are here on this website on the Supports page. If someone has read aloud and not followed these guidelines, it would be an impropriety.

Test Results

We have received some questions about when SBA test results will be available. Scoring generally takes 2-4 weeks from the time that both the CAT and PT are completed. This time of year, due to the volume, scoring tends to take longer than 2 weeks. Once tests are scored, the results show up in a few places:

  • OSAS Portal -- Online Reporting
  • DCA (State Testing reports and student profiles)
  • Synergy (including Parent View and Student View)

Remember that these results are considered "preliminary" until August so please do not download, print, or otherwise distribute the scores to students/parents. We will be including scores along with final report cards mailed in June. Remember that we will not receive OSAS Science scores until the fall, most likely not until November.

Mobile phones, calculators, smart watches, etc.

We have seen a bit of an uptick in testing improprieties as a result of students testing with non-allowable resources in their possession. Please remind your TAs to be extra careful about this. All devices (phones, calculators, smart watches, backpacks, books, papers, etc.) should be collected before beginning a test session. In addition, TAs should not be hiding behind computers or engaged in other multi-tasking activities during a test session. Instead, they should be up and moving around the room, checking on students, watching for cheating, being ready to respond to issues, etc. We understand teachers have many things to do but should not be doing them during a test session. All attention should be on the students who are testing.

Testing Improprieties -- A Reminder!

Please remember that potential testing improprieties are to be reported to the District Test Coordinator within 24 hours of the occurrence. To report a potential impropriety, please complete the form linked on the Forms page of this website. Please remind TAs the student's test should be paused immediately when an impropriety is discovered and to contact their School Test Coordinator. If you have questions/concerns about potential improprieties, contact Monique or Tom.

Week of May 28

REMAINING TESTING DAYS = 9

Important Dates

5/2/2019 - Any student whose official enrollment into Synergy takes place on May 2 or later is NOT required to take any state assessment this year.

5/27/2019 - Memorial Day -- Remember, this day is counted toward test expirations. The 45 day (CAT) and 20 day (PT) include weekends and holidays.

6/7/2019 - SBA Math and ELA close

6/7/2019 - OSAS Science closes

Opt-Outs

Opt-outs are required by ODE to be kept on file at the District office. If you have held on to any opt-outs, please send them in now. Also, please check with your Special Education staff to see if they have gathered any opt-outs during IEPs or other parent meetings. We have had some turned in to us by the Student Services Department who received them with SpEd case files. They must be given to you, the School Test Coordinator. Subjects must be blocked so they are not accidentally tested and forms sent directly to Monique Holt.

Test Results

We have received some questions about when SBA test results will be available. Scoring generally takes 2-4 weeks from the time that both the CAT and PT are completed. This time of year, due to the volume, scoring tends to take longer than 2 weeks. Once tests are scored, the results show up in a few places:

  • OSAS Portal -- Online Reporting
  • DCA (State Testing reports and student profiles)
  • Synergy (including Parent View and Student View)

Remember that these results are considered "preliminary" until August so please do not download, print, or otherwise distribute the scores to students/parents. We will be including scores along with final report cards mailed in June. Remember that we will not receive OSAS Science scores until the fall, most likely not until November.

Mobile phones, calculators, smart watches, etc.

We have seen a bit of an uptick in testing improprieties as a result of students testing with non-allowable resources in their possession. Please remind your TAs to be extra careful about this. All devices (phones, calculators, smart watches, backpacks, books, papers, etc.) should be collected before beginning a test session. In addition, TAs should not be hiding behind computers or engaged in other multi-tasking activities during a test session. Instead, they should be up and moving around the room, checking on students, watching for cheating, being ready to respond to issues, etc. We understand teachers have many things to do but should not be doing them during a test session. All attention should be on the students who are testing.

Testing Improprieties -- A Reminder!

Please remember that potential testing improprieties are to be reported to the District Test Coordinator within 24 hours of the occurrence. To report a potential impropriety, please complete the form linked on the Forms page of this website. Please remind TAs the student's test should be paused immediately when an impropriety is discovered and to contact their School Test Coordinator. If you have questions/concerns about potential improprieties, contact Monique or Tom.


Week of May 20

REMAINING TESTING DAYS = 14

Important Dates

5/2/2019 - Any student whose official enrollment into Synergy takes place on May 2 or later is NOT required to take any state assessment this year.

5/17 @ 5:00 p.m. - 5/19 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System will be offline for scheduled maintenance.

5/27/2019 - Memorial Day; No School (Be careful to count this day toward any test expiration days.)

6/7/2019 - SBA Math and ELA close

6/7/2019 - OSAS Science closes

Performance Task (PT) Segments - Share with all TAs immediately

Although there are no pause rule restrictions on the Performance Task (PT) portions of the OSAS assessments, they are a segmented test. Once a student completes question 1, and moves onto question 2, they may not return to question one. Please share this information with all of your Test Administrators and have them tell students to be sure they have completed question 1 entirely before moving on to the next question. As stated in the required reading from Section 1 of the TAM, "The ELA and Mathematics and ELPA Summative assessments are broken up into segments within the online testing system....When a student completes a segment of the test, a message indicates that once the segment is submitted it is no longer possible to return to that segment will be shown."

How to Check for Tests about to Expire - STEP #5 REVISED

  1. Log in to TIDE
  2. On the right side of the screen, under Monitoring Test Progress” select “Plan and Manage Testing.”
  3. Choose What -- select the desired test (OSAS is for Smarter Balanced and Science); 2018-2019
  4. Search Students – make sure your school is selected. Leave the rest as is.
  5. Get Specific – select “students whose current opportunity will expire "between " ______ and _______ days ” (this is the third radio button on the list of options.) Be sure to select "between" for the first selection, and "1" and "10" days are suggestions for the two blanks for days.
  6. Click “Generate Report.”
  7. Scroll to the far right to find the column "Expiration Date." (The date listed is the last day the student may work on the test.)

Please remember for all testing days, it is calendar days (includes weekends.) CAT - 45 days; PT - 20 days.

Any student that shows in this report needs to complete their test(s). One exception is if the student has left the district. If you see students listed here who are no longer enrolled in your school, you can ignore them. HSD will not be accountable for those students at the end of the year.

Finally, if you have a student who you have been unable to test due to chronic absenteeism, and their test expires, you may request that the test be reopened. To start that process, please use the Potential Test Impropriety Initial Form. Include a statement regarding attendance in the Description of Incident section of the form. We will notify you if/when ODE reopens the test.

Test Expiration Dates

We have received some questions asking if a student can test on the expiration date. In other words, if the expiration date is 5/21, can the student test on 5/21? The answer is YES. Students can test up to 11:59 PM on the date of expiration.


Week of May 13

Important Dates

5/2/2019 - Any student whose official enrollment into Synergy takes place on May 2 or later is NOT required to take any state assessment this year.

5/17-19 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System will be offline for scheduled maintenance.

6/7/2019 - SBA math and ELA close

6/7/2019 - OSAS Science closes

REMAINING TESTING DAYS = 24

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Interpreting TIDE Test Status Code Reports

We have received some questions about the terms used in reports that you run to check on student testing status. You will see words like "submitted", "completed" and "reported" in the test status column of the reports. What do these terms mean??? Here's the scoop. Once a student ends and submits a test, it goes through a few stages. First it is in the “submitted” state, which means it has been submitted for scoring. Once the test passes an initial scoring and quality assurance (QA) step, it moves to “completed” status. The final stage is “reported” which happens after all scoring and QA have been completed and the score has been sent to Online Reporting.

That’s the long story. The bottom line is if you are looking in TIDE and see “submitted”, “completed” or “reported”, they all mean the student is finished with that test and may not return to the test. For the complete list of status codes, see Table 14 on pages 72-73 of the TIDE User Guide.

New Enrollments and State Testing

This is a reminder that you are not required to test any student who is officially enrolled on May 2 or later. The TAM is a bit confusing regarding this as it states "after May 1", which implies that May 1 is included. It is not. If the student enrolled on May 1, they still must be tested. Always check Synergy for the "official" enrollment date. Sometimes students will arrive at your school a day or two before their enrollment is entered in Synergy.

Closing Tests Issue

There have been reports from around the state and here at HSD of students not pressing end test but the test being "reported" anyway. This seems to be an occasional glitch in the test delivery system. If you have a situation where a student claims they did not end their test, but the test will no longer allow access, please let us know by using the Potential Test Impropriety Initial Form to start the process of getting the test reopened. Also, if a student accidentally ends a test, you can also use the form to initiate a process for reopening the test for the student. ODE is very good about reopening tests for either of the above reasons.

Reopening Expired Tests for Chronically Absent Students

If you have instances where student tests have expired because of attendance issues, most of the time we are able to have the tests reopened. If a test expires because of chronic absenteeism (or because a student took off for Outdoor School before completing their test), please start the process to get tests reopened by using the Potential Test Impropriety Initial Form. Once a test is reopened, the expiration clock resets to zero and so you have the 45(CAT)/20(PT) days back for that test portion.

ELPA Screener Student Accounts

The ELPA Screener has been an ODE pilot this year. In the pilot mode, we were required to create separate TIDE accounts for students who needed to be screened. Those accounts appear like this in TIDE: ORT-123. The student accounts with the "ORT" are not their account for state assessments. If you search a student by name in TIDE, find an ORT account, and enter supports there, they will not be reflected in an actual state test such as SBA or Science. Please always use either an SSID or a Synergy ID to search for students in TIDE so that these accounts are not confused.

Testing Supports and IEPs

We have had an increased number of testing improprieties this year where testing supports are listed in a student's IEP or 504 plan but the supports end up not being entered into TIDE. We have also seen more cases where supports have been added to IEPs that students actually never receive in the classroom. Please work closely with your SpEd case managers to help ensure neither of these two scenarios occur. Students should never receive a testing support that is not a mirror image of what they regularly receive in the classroom. If you have further questions on this issue, please contact Tom or Monique.

Week of May 6

Important Upcoming Dates

5/10/2019 - Extended Assessment data entry deadline - Share w/SpEd Case Managers - Remember No School on 5/8/2019 - one less day for entry.

5/17-19 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System will be offline for scheduled maintenance.

6/7/2019 - SBA math and ELA close

6/7/2019 - OSAS Science closes

How to Check for Tests about to Expire

  1. Log in to TIDE
  2. On the right side of the screen, under Monitoring Test Progress” select “Plan and Manage Testing.”
  3. Choose What -- select the desired test (OSAS is for Smarter Balanced and Science); 2018-2019
  4. Search Students – make sure your school is selected. Leave the rest as is.
  5. Get Specific – select “students whose current opportunity will expire in _______ days ” (this is the third radio button on the list of options.) You may choose the number of days for the blank. I suggest 10 for the first time.
  6. Click “Generate Report.”
  7. Scroll to the far right to find the column "Expiration Date." (The date listed is the last day the student may work on the test.)

Please remember for all testing days, it is calendar days (includes weekends.) CAT - 45 days; PT - 20 days.

Any student that shows in this report needs to complete their test(s). One exception is if the student has left the district. If you see students listed here who are no longer enrolled in your school, you can ignore them. HSD will not be accountable for those students at the end of the year.

Opt-Out Reminders - Needed Repeating

  • All opt-outs are required to be turned in (interoffice mail or scanned) to Tom Luba or Monique Holt at district office. We code the assessments and are required to keep the forms for at least one year. Please send forms to us as they come in. Do not hold onto them to send at one time.
  • Block the subjects in TIDE that are not going to be tested.
  • Opt-out forms must have parent signature – no “per phone” or staff signing the form.
  • Please carefully review the form when accepting it from parents. For the science/ELPA form, please be sure the student is an EL student if ELPA is marked – many parents have checked both boxes even when their student was not an EL.
  • The following schools have no SBAC opt-outs on file: Butternut, Jackson, Lincoln Street, Reedville, Glencoe, Miller Ed. (Which means no opt-outs recorded for any non-participating student.)

Week of April 29

Important Upcoming Dates

5/10/2019 - Extended Assessment data entry deadline

6/7/2019 - SBA math and ELA close

6/7/2019 - OSAS Science closes

How to Check Student Testing Progress

To pull a report from TIDE showing students who have completed an assessment and students who are currently paused, follow these instructions:

  1. Log in to TIDE
  2. On the right side of the screen, under Monitoring Test Progress” select “Plan and Manage Testing.”
  3. Choose What -- select the desired test (OSAS is for Smarter Balanced and Science); 2018-2019
  4. Search Students – make sure your school is selected. Leave the rest as is.
  5. Get Specific – select “students on their Any opportunity in the selected administration and have a status of Any” (this is the fourth radio button down on the list of options.)
  6. Click “Generate Report.”

Check the Status column. “reported” means the test is complete and submitted.

To check for students who the system sees as eligible to test, but have not yet started the test, follow these instructions:

  1. Log in to TIDE
  2. On the right side of the screen, under Monitoring Test Progress” select “Plan and Manage Testing.”
  3. Choose What -- select the desired test (OSAS is for Smarter Balanced and Science); 2018-2019
  4. Search Students – make sure your school is selected. Leave the rest as is.
  5. Get Specific – select “students who have not started Any opportunity in the selected administration” (this is the first radio button on the list of options.)
  6. Click “Generate Report.”

Any student that shows in this report should be tested. One exception is if the student has left the district. If you see students listed here who are no longer enrolled in your school, you can ignore them. HSD will not be accountable for those students at the end of the year.

Opt-Out Reminders

  • All opt-outs are required to be turned in (interoffice mail or scanned) to Tom Luba or Monique Holt at district office. We code the assessments and are required to keep the forms for at least one year.
  • Block the subjects in TIDE that are not going to be tested.
  • Opt-out forms must have parent signature – no “per phone” or staff signing the form.
  • Please carefully review the form when accepting it from parents. For the science/ELPA form, please be sure the student is an EL student if ELPA is marked – many parents have checked both boxes even when their student was not an EL.
  • The following schools have no SBAC opt-outs on file: Butternut, Farmington View, Jackson, Lincoln Street, Patterson, Quatama, Reedville, South Meadows, Glencoe, Liberty, Miller Ed. (Which means no opt-outs recorded for any non-participating student.)

IEP Accommodations - share w/SpEd staff

Please remember that you may not put an accommodation down for assessment that is not on the IEP for regular instruction. This is currently being reviewed by district SpEd staff and ODE, who have found many, many instances of the practice.

May 1 Reminder

Per the Test Administration Manual, "...schools will be held accountable for ensuring that all students who are enrolled as of the first school day in May have tested." Students who enroll on May 1 must be tested. If you have a student who enters your class a day or two after, please check with your office staff for the actual enrollment date in Synergy. Some parents enroll students one day, but students may begin on the next day. If the office has entered their enrollment date as May 1 or earlier, they must be tested.

Accommodations Flag Reminder

Remember that if a student is receiving a non-embedded accommodation, per an IEP or 504 plan, you must activate the "Accommodation Flag" in TIDE. You do NOT need to activate this flag for designated supports. Even if the designated supports are in an IEP or 504. The flag is only for embedded and non-embedded accommodations per an IEP or 504 plan.


Week of April 22

Important Upcoming Dates

4/25/2019 - Extended Assessments closes - Extended Closes on Thursday

5/10/2019 - Extended Assessment data entry deadline

6/7/2019 - SBA math and ELA close

6/7/2019 - OSAS Science closes

Block Subjects for Extended Assessment

We have had a few testing improprieties occur because School Test Coordinators did not block subjects for students taking the Extended Assessment, and so the student ended up being accidentally tested on the regular assessment. Blocking subjects for Extended students (and opt-outs) is an important job of the School Test Coordinator. The work needs to happen at the school. Please be absolutely sure to block subjects in TIDE for students taking the Extended Assessment. If you have questions about how to do this, contact Tom Luba or Monique Holt.

TIDE Account Creation

Please remember that it normally takes us 2-3 business days to create an account in TIDE once we receive the electronic Assurance of Test Security form. Your TAs cannot expect to have an account on the same day they submit the form. As they say.... "A lack of planning on your part does not constitute an emergency on my part.... " ;-) Please ask your TAs to plan ahead. Thanks!

Smarter Balanced Participation and Scoring Rules for 2018-2019

Participation and scoring rules remain unchanged for the 2018-19 administration of Smarter Balanced. To be considered a participant in 2018-19, a student must respond to:

  • at least FIVE items on the computer adaptive (CAT) portion of the assessment; OR
  • at least ONE item on the performance task (PT) portion of the assessment.

Students who do not meet this threshold will be considered non-participants. This does not affect the participation rules for the statewide Science assessment or for the statewide Alternate (Extended) Assessments.

All students who are participants on a Smarter Balanced assessment will be assigned a performance level. Students who complete at least five items on the CAT portion of the assessment AND at least one item on the PT portion of the assessment will receive an overall score. Students who are participants but did not respond to a sufficient number of items to receive a score will be assigned a performance level of 1 with no recorded score. Note: claim scores are provided only if a student completed the CAT and responded to at least one item on the PT.

Finding Smarter Balanced Test Results

There are two locations to find test results, Online reporting in the OSAS Portal and your very own DCA. ODE reports that it is taking approximately 2 weeks from the time a student completes both the CAT and PT portions of either the ELA or math test, for the tests to be scored. It normally takes about 3 additional days for those scores to land in Online Reporting, and another few days for them to show up in DCA. If you need help with either source, please contact Tom or Monique.

Also, remember that the OSAS Science test results will likely not be available until next Fall, according to ODE.

Week of April 15

Important Upcoming Dates

4/25/2019 - Extended Assessments closes

5/10/2019 - Extended Assessment data entry deadline

6/7/2019 - SBA Assessments closes

6/7/2019 - OSAS Science closes

Speech-to-Text Procedure for 2018-2019 [Very Important]

The Student Services Department has created a process for administering Smarter Balanced to students who require the Speech-to-Text support. Please be careful not to confuse this with text-to-speech, which is when the computer reads the text to the student. Speech-to-Text is where the student must speak their response to a test question to the device, and the computer transcribes their speech. Below is a link to the instructions for this year with an explanation:

https://docs.google.com/document/d/1clcSS9pNubLWT4Ta7eYktxguc1_NmAV4KF_gLIXl_lM/edit?usp=sharing

If you have any questions about this, please contact your feeder Assistive Technology support person:

How to Report Testing Improprieties

If you have a known or suspected testing impropriety, please remember that you are required to alert your District Test Coordinator (DTC - Tom Luba) within 24 hours of the incident. To do this, please use the form linked HERE to file your report. This form is also linked on the Forms page of this website. All fields on the form are required. The DTC will take appropriate actions based on the information in the form. If you have questions, contact Tom Luba, District Test Coordinator.

Collect Those Mobile Phones!

We are seeing an uptick in testing improprieties related to students using mobile phones during testing. PLEASE, make sure your TAs are being extremely careful about this. Phones should be turned off and collected at the door before students are allowed to sit at a computer for testing. Daypacks should also be collected and stored at a reasonable distance from students. Students may place the turned off phones in those daypacks. At no time may a student have a phone in their possession during testing. If you see a student with a phone, immediately pause their test, send them back to their teacher/classroom or the office, and do not allow the student to resume testing until after an impropriety form has been filed and you have received an outcome decision on the impropriety from Tom or Monique.

Blocked Subjects for Opt-Out Students

We have had a few testing improprieties occur because School Test Coordinators did not block subjects when a parent provided the school with an opt-out form, and so the student ended up being accidentally tested. Blocking subjects for opt-out students is an important job of the School Test Coordinator. The work needs to happen at the school. The district receives hundreds of these from the schools so it is not possible for the work to be done at the district level. Please be absolutely sure to block subjects in TIDE when you receive an opt-out form. If you have questions about how to do this, contact Tom Luba or Monique Holt.

Modifying Opt-Out Forms (please do not allow!)

We have received some state Smarter Balanced opt-out forms where parents or other parent advocates have written in ELPA or Science on that state/ODE form. If you receive one of these, please have the parent complete a separate form for ELPA and/or Science. For those two assessments, state law requires that the parent designate the opt-out as due to either a disability or religion. There are no boxes for that on the SBA form that comes from the state. We CANNOT accept modified SBA opt-out forms as an opt-out for ELPA or Science.

Entering Stacked Translations Designated Support for Dual Language Program Students

It is not allowed or appropriate to use a designated support for groups of students, such as a whole classroom, under nearly all circumstances. However, the district deems the Stacked Spanish/English Translations support on SBA Math and OSAS Science for students in our dual language program classrooms as meeting the criteria of being based on individual student needs as determined by teachers or teacher teams. Please do not assume that allowing this support for dual language program students is in any way saying it is ok to provide blanket designated supports to other students. All other decisions regarding designated supports should be made by teachers or teacher teams based on individual student need.

To make it easier to enter this support for groups of DLP students, the support can be entered in TIDE as a bulk upload. If you are providing this support for multiple students, the easiest method is the bulk upload. Below, please find instructions for both the bulk upload and individual student methods.

Bulk upload method:

  1. Login to TIDE
  2. Download the Excel spreadsheet from TIDE under Prepare for Testing > Student Information > Upload Student Test Settings and Tools.)
  3. Open the spreadsheet in Excel and complete the sheet as follows:
    • Column A (SSID): Enter student SSIDs
    • Column B (Subject): Use the dropdowns provided in the cells to select the desired test (Math or Science for this support)
    • Column C (Test Tool): Use the dropdown to select “Presentation” from the list
    • Column D (Value): Use the dropdown to select “Spanish (Designated Support)” from the list
  4. Save the changes to your computer
  5. In TIDE, navigate to Prepare for Testing > Student Information > Upload Student Test Settings and Tools
  6. Use the Browse button to find your saved file on your computer
  7. Click Next and follow the instructions provided to upload your file and verify the upload.

Single student method:

  1. Login to TIDE
  2. Go to Prepare for Testing > Student Information > View/Edit/Export Student Test Settings and Tools
  3. Make sure your school is selected
  4. Enter the student’s SSID in the “SSID:” box (Alternatively, you can enter a name, however, this may not deliver the correct student so be careful with this method.)
  5. Click “Search”
  6. Click the pencil icon next to the student’s name
  7. Scroll down to the “Embedded Designated Supports” section of the student record
  8. For the appropriate test (Math or Science) click the dropdown under “Presentation”
  9. Select “Spanish (Designated Support)” from the dropdown
  10. Scroll to the bottom of the screen and click “Save” (VERY important. Your changes will not be saved for the student if you don’t click this before exiting the student record.)

The OAM is Your Go-To Place About Supports and Accommodations!

Whenever you have questions about what student supports are allowed during testing and which ones are not allowed, your first stop for information is the Oregon Accessibility Manual (OAM.) For example, let's say you are unsure if you can make hand held calculators available to students during the math test. The OAM specifically references hand held (non-embedded) calculators during testing. In the case of these devices, they are ONLY allowed for students who have a visual impairment that would prevent them from being able to access the calculator built in to the test AND it is an accommodation so it must be written into the student's IEP or 504 plan.

Allowable Resources?

We have received questions about what resources students are allowed to use during testing. For example, on the OSAS Science test, can students use a "paper thermometer" during testing? All of the allowable resources are listed in the Oregon Accessibility Manual (OAM.) You may find them under "Universal Tools." That section lists all allowable resources, both those embedded in the test and those that may be used outside of the test (non-embedded.) Bottom line? If it isn't in the OAM, it is not allowed.

Translations (stacked Spanish/English translations) and Text-to-Speech

In the past, if the language was set to Spanish (stacked translation) on Smarter Balanced and text-to-speech (TTS) is turned on, the TTS would not work at all. AIR has corrected this issue in the test delivery system. Now, if you have text-to-speech and translations on together for a student, the text will be read in English. Note that TTS will NOT read Spanish text. It will only read the English.

Communicating with Parents About Smarter Balanced Testing

Please do your best to get letters, emails and/or other notifications out to parents about Smarter Balanced testing. Let parents know when their students are likely to be tested so that they can help get them ready for testing. Template letters and parent flyers are available for download in the Resources section of this website. Please use them. You are also encouraged to use your school website to post information about testing. Put something in the announcements section. Use the calendar section of your school's website to post when testing will take place.

Covering Walls for Testing in the Classroom

With the infusion of Chromebooks into schools our district is doing a lot more testing in classrooms instead of computer labs. As a result, we have received more questions about what needs to be covered in the classroom when testing. The basic strategy is to make sure that you cover all academic content that students could possibly use to help them answer test questions. Things like motivational posters, student art, schedules, calendars, sign-up sheets, and other non-academic content do not need to be covered during testing. In addition, you don't need to cover non-test specific content. For example, if you are administering the Smarter ELA test, you do not need to cover math or science content.

A great idea to add some motivational value to covering content on walls is to have students decorate the paper you use to cover content with testing motivation art!

PS: Don't forget to roll up those elementary classroom alphabet rugs during the ELA test!

ODE ELPA Screener Presentation Posted

A live presentation on the English Language Proficiency Assessment Screener was given at the EL Alliance conference on 3/14/19. Video of the presentation, as well as its accompanying slide deck, has been posted on the ODE Training Materials page. (Prospective viewers take note: large file size.)

This presentation is a shorter version of (and will be replaced by) optional ELPA Screener webinars that ODE will be hosting in May and August. Information on these informational webinars, as well as registration links, will be provided in future updates.


Week of April 8

Important Upcoming Dates

4/12/2019 - ELPA Summative closes

4/25/2019 - Extended Assessments closes

5/10/2019 - Extended Assessment data entry deadline

6/7/2019 - SBAC Assessments closes

ELPA Summative Test Window Closing

The ELPA Summative test window will close for the 2018-19 school year at 11:59 p.m. PT on Friday, April 12. All ELPA Summative tests that have not been completed or submitted at that time will be force submitted on April 13.

Oregon Mathematics Assessment Claim, Target, and Standards Crosswalk

ODE Assessment has released new documents to support educators administering the Oregon Mathematics Summative Assessment. These documents align the Oregon Mathematics Assessment claims and targets with the Oregon CCSS - Mathematics standards. Oregon Mathematics Assessment Claim, Target, and Standards Crosswalk documents are available on the Mathematics Assessment web page within the “Oregon’s Mathematics Assessment” expandable folder https://www.oregon.gov/ode/educator-resources/assessment/Pages/Mathematics.aspx . For further question or clarifications please contact Tony Bertrand at tony.bertrand@state.or.us or 503-947-5830.

Week of April 1

Smarter Balanced English/Language Arts and Math Open Today!

Important Upcoming Dates

4/1/2019 - SBAC ELA and Math open

4/12/2019 - ELPA Summative closes

4/25/2019 - Extended Assessments closes

5/10/2019 - Extended Assessment data entry deadline

6/7/2019 - SBAC Assessments closes

We do not accept paper Assurance of Test Security forms for TAs. Your trained Test Administrators must return to the Google Classroom, go to the Exit Ticket folder, and sign the form electronically. Please do not send paper or attachment assurance forms for TAs.

We have compiled a new list of websites that address the topic of creating an atmosphere of positivity in schools and classrooms for testing. We hope these are helpful. Click the title above to access the resources.

Speech-to-Text (STT) Reminder

This year, our options for providing the STT support are limited due to some restrictions imposed by ODE. If you have students with STT (not to be confused with text-to-speech) in an IEP or 504 plan, please be sure and check in with your Assistive Technology (AT) support person so that they can make sure you have the hardware and software needed to provide this support. Below is a list of AT staff by feeder:

Upcoming Online Reporting System Downtime

This is a reminder of the upcoming scheduled system downtime for the Online Reporting System (ORS). The Online Reporting System (ORS) will be offline and unavailable from Friday, March 29 at 5:00 p.m. PT to Tuesday, April 2 at 6:00 a.m. PT. This downtime allows for the deployment of the ELA and Math Summative Score Reports in ORS. The full list of Scheduled Downtimes is available on the OSAS Portal. Note that this is ONLY the Online Reporting System in the OSAS Portal. This does NOT affect any other portion of the portal. All testing resources will be available.

Oregon Extended Assessment Deadlines

The window for administering the Oregon Extended Assessment closes April 25, 2019. The data entry window for grade 12 students needing scores for graduation and diploma requirements considerations closes April 25, 2019 as well. For grades 3-8 and 11, the data entry window closes May 10, 2019.


Week of March 18

Important Upcoming Dates

1/8/2019 through 4/12/2019 -- ELPA Summative opened - Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/6/2019 through 6/7/2019 -- OSAS Science opened

2/14/2019 through 4/25/2019-- Extended Assessment opened https://or.k12test.com/

3/25/2019 - 3/29/2019 - Spring Break

4/1/2019 - SBAC ELA and Math open

Only Test Administrators in the Testing Environment

We have recently had questions regarding who may be in the test environment when students are testing. The only people that may be in a test environment are fully trained Test Administrators. The only Non-Test Administrator that may enter a test environment is a computer tech person to fix an issue on a computer, printer, etc.

Smarter Balanced Assessment Window Opens April 1

This is a reminder that the window for the Smarter Balanced Assessment (SBA) in math and ELA opens on April 1, the day after spring break. The window will remain open until June 7. Please be sure and work toward creating a positive environment for testing in your buildings. Click HERE for a list of ideas for creating a positive testing culture and getting students ready to test. Please take any and all available opportunities to let parents know when you will test and how to access the practice tests (now called “Sample Tests”) from home.

Testing Calendars

Just a quick reminder that if you have not already sent us your testing calendar, please do so asap. We are currently missing calendars for 4 elementary schools (you know who you are...;-) Send a link or a file to Tom Luba. Thanks!

Week of March 11

Important Upcoming Dates

1/8/2019 through 4/12/2019 -- ELPA Summative opened - Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/6/2019 through 6/7/2019 -- OSAS Science opened

2/14/2019 through 4/25/2019-- Extended Assessment opened https://or.k12test.com/

3/25/2019 - 3/29/2019 - Spring Break

4/1/2019 - SBAC ELA and Math open

ELPA Summative and Screener Information

--ELPA Batch 1 Test Records Available March 12, 2019 English Language Proficiency Assessment (ELPA) scores from January 2019 will be posted in Student Centered Staging, Accountability Warehouse Extract (AWE), and Secure Assessment Reports 2.0 (SAR) on the ODE secure district website and also in Online Reports (ORS) on the OSAS Portal on Tuesday, March 12.

-- ELPA Screener Auto-Submit Window Extended to 7 Days In school year 2018-19, the ELPA Screener was automatically submitted for scoring after 4 calendar days of student inactivity. As of 3/1/19, this “auto-submit” window has been extended to 7 calendar days. For example, if a student pauses a screener on Monday and does not return to work on any items, the test will automatically submit at midnight on the following Sunday.

--Minor Changes to Kindergarten ELPA Screener In order to reduce system downtime over the summer, the online Kindergarten screener is being updated. Staff administering the Kindergarten or Future Kindergarten screener on or after Monday, April 1 may notice that the order of some test items has changed slightly; however, the screener is still assessing the same domain levels as before.

LEP Status Flags and ELPA Testing

Please be sure and check the LEP flag status of students before you attempt to put a student into an ELPA test session, especially students who are recently enrolled. You can do that in TIDE by bringing up individual student records or by retrieving records by school or grade level. Here are the steps for checking a grade level at your school for this information:

  1. In the OSAS portal (oaksportal.org) navigate to TIDE
  2. Under "Prepare for Testing", select Student Information > View/Edit/Export Student Test Settings and Tools
  3. Make sure your school is selected and then use the dropdown on the right to select the enrolled grade
  4. Click the Search button on the bottom of the page
  5. Click View Results
  6. Check the Limited English Proficiency column for the word Yes

If you see No for a student who you believe to be an active EL, please check in with your school's EL Case Manager to get the record updated. Once a record has been updated in Synergy, it takes 5-7 school days for the data to populate to TIDE.

Science Participation Rules for 2018-19

The Oregon Department of Education (ODE) will implement the following participation rules that will apply to the OSAS Science tests: 

  • If a student responded to at least one question or interaction within the first stand-alone or cluster, the test is considered attempted. 
  • If a student responded to 100% of the questions within all of the operational stand-alones and clusters, the test is considered completed. Students who meet the criteria for participation will receive a composite (total test) score in fall 2019.

NOTE: Students who met the standard on a high school OAKS Science test in a previous year and do not take the OSAS Science test in 2018-19 will not receive a score or performance level on 2019 reports

Clarification of Pause Rule: Science

Students who pause the OSAS Science Assessment for more than 20 minutes will not be allowed to return to any completed items. If the student paused the test for more than 20 minutes while they were working on an item (cluster/task or stand-alone/short) and did not complete it, their answers to the partially completed item will be saved and they will have the ability to change all of the answers within that item when they return to the test. This is a correction to TAM Section 1.3 Summary Changes which reads “20 minute pause rule is no longer applicable to science”. For more information on pause rules, please see TAM Section 6.4 Pause Rules and Test Expirations

Clarification of Pause Rule: Highlighting and Notes Features for Science, Math, ELA

After a pause of 20 minutes or more, highlighting and notes will remain available to students for items that the student has started but has not yet completed as long as the student is using the same type of device. If a student switches to a different type of device (e.g. from a Chromebook to a Windows machine), the highlighting will not persist. This is because the character positions may be different for different devices. This is a correction to the statement in TAM section 6.4 Pause Rules and Test Expirations which reads “Any highlighted text, notes on the digital notepad, or items marked for review will not be saved when a test is paused for more than 20 minutes.”

Upcoming Online Reporting System Downtime

This is a reminder of the upcoming scheduled system downtime for the Online Reporting System (ORS, formerly OAKS). The ORS downtime is scheduled from Friday, March 8 at 5:00 p.m. PT to Tuesday, March 12 at 6:00 a.m. PT. This downtime allows for the deployment of ELPA Summative Score Reports in ORS.

Upcoming System Downtimes

This is a reminder of the upcoming schedule system downtime for TIDE, TDS, and ORS. The all-system downtime is scheduled from Friday, March 15 at 5:00 p.m. PT to Sunday, March 17 at 7:00 p.m. PT.

Week of March 4

Important Upcoming Dates

1/8/2019 through 4/12/2019 -- ELPA Summative opened - Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/6/2019 through 6/7/2019 -- OSAS Science opened

2/14/2019 through 4/25/2019-- Extended Assessment opened https://or.k12test.com/

Requirements of the Testing Environment

With the addition of the district's Chromebook carts, students will be tested in the classroom more than ever before. The following is a partial list of the requirements of the test environment. If you are not aware or knowledgeable on any of the items, please see their description in the TAM on pages 24 and 25, Table 11.

  • Instructional materials removed or covered
  • Access to allowable resources only (never introduce something for the first time during assessment)
  • No access to responses
  • No reviewing, discussing, or analyzing test materials (Adults or students)
  • After testing, no test materials used for instruction

Week of February 25

Important Upcoming Dates

1/8/2019 through 4/12/2019 -- ELPA Summative opened - Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/6/2019 through 6/7/2019 -- OSAS Science opened

2/14/2019 through 4/25/2019-- Extended Assessment opened https://or.k12test.com/

Print-on-Request Reminder

We have received a few questions regarding how students can print test pages if they are on Chromebooks. Students who have print-on-request as a designated support do not print these documents. During testing, the student sends a request to print via the testing system to the TA and the TA prints the document. That means the TA must have a computer that can print. For details regarding how a TA approves a student print request, see page 19 of the Test Administrator User Guide.

2018-19 ELPA Student Directions Update

The student directions for the ELPA Summative test have been updated. This update was made to more accurately reflect the order in which students will encounter sound check screens and accurately label the buttons under each sound check. These updated instructions will be incorporated into the Test Administration Manual (TAM) later this year. Those who wish to download the updated student directions can find a link under the TAM on the Test Administration Page - https://www.oregon.gov/ode/educator-resources/assessment/Pages/Assessment-Administration.aspx

Test Schedules - Were due 2/1/19

We have received 18 schools' test schedules for the 2018-19 school year. Schedules were due to Tom Luba on February 1, 2019. If your building has not submitted a schedule to Tom, please get one sent over ASAP. In the tab above labeled, "Schedules," you may see if your building has sent one over.

Opt-Out and IEPs/504s Reminder

As a reminder, HSD staff are not allowed to opt-out students from state testing. Only parents can do that. Opt-out should not be written into an IEP or 504 plan. If you encounter a situation where a SpEd Case Manager has written opt-out into an IEP or 504 plan, please immediately contact Tom or Monique with the student ID and the name of the Case Manager. We will follow up. Ultimately, parents must complete an opt-out form in order for a student to be exempted from state testing. An IEP carries no weight in this context. If the situation arises in your school where opt-out has been written into an IEP or 504 plan, you will need to contact the parent and explain that opt-out is a choice they have but that we encourage all students to test. It would not be appropriate to call the parent and say something like, “Your student was opted out in their IEP so we just need this form signed….”

Week of February 19

Important Upcoming Dates

1/8/2019 -- ELPA Summative opened* Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/1/2019 -- All Test Administrator staff training should be complete; Test Schedules due to Tom Luba

2/6/2019 -- OSAS Science opens -- new date*

2/7/2019 -- Extended Assessment materials available from Extended Assessment Training Site

2/14/2019 -- Extended Assessment opens

ELPA Exemptions

We are receiving quite a few domain exemption forms as shared Google docs. As discussed during your training, we MUST receive hard copies of these forms in order to enter your exemptions. We provided the Google template as a convenience, but we will not enter your ELPA domain exemptions based on a shared Google doc.

Please be sure and either print a hard copy of your exemptions and send it to Monique Holt in interoffice mail or scan it as an email attachment.

Using Headphones for Assessment - Reminder!

Please be sure to plug in headphones (and mic if needed) prior to opening the secure browser. If you forget and open the browser first, your headphones and mic won't work when you plug them in. This should all be taken care of prior to students coming to test.

Extended Assessment Training

Please share with your SpEd teachers who will be giving any Extended Assessment that they must complete all portions of training including viewing the modules, required reading, passing the test for the Test Administration course with at least 90%, and electronically sign the Test Assurance Form that is located in the Exit Ticket of the course. I currently have eight (8) people who have completed other requirements, but not signing the form, so they cannot be verified to give an Extended Assessment. Please check with your SpEd staff if they have completed their full training.

How to look up Test Administrators in TIDE

If at any time you need to know whether or not accounts for your people have been created, you can check this yourself in TIDE. Here is how:

  1. Navigate to the Portal (oaksportal.org)
  2. Click Test Coordinators > TIDE
  3. Login to TIDE
  4. Select User Information > View/Edit/Export Users
  5. Select:
    1. Role: TA
    2. School: Your school
  6. Click Search
  7. Click View Results

This will deliver a list of all staff in your school who currently have accounts. If you encounter any issues with this, feel free to contact Tom or Monique.

ELPA Testing, LEP Status and OSAS Portal Accounts

In order to administer the ELPA Summative to students, two things must be in place:

  1. The student has an active record in TIDE
  2. The student's LEP Status in TIDE is set to "Yes"

Our schedule for uploading student records to ODE is Tuesdays and Thursdays of each week. If you have a new district enrollment or re-enrollment, it can take up to 7 business days for the student's record to populate to TIDE. In addition, each year there are instances where students' EL status has not been updated in Synergy. The result is that when a TA goes to test the student, the system will not allow it because their LEP Status in TIDE is set to "No."

Here are some tips to help you make sure you can administer the ELPA to students without problems:

  1. Make sure all EL identification processes have been completed with EL Case Managers and that a student's EL status in Synergy has been set to "Active" (you can check this on the student demographics page in Synergy.)
  2. Wait at least 5-7 school days for new enrollments and/or updated EL status data to populate to TIDE. Don't expect to test these students immediately.
  3. Always check a student's record in TIDE before attempting to place the student into a test session. Make sure the student has an active record AND their LEP Status is set to "Yes." If it is not set to Yes, contact your school's EL Case Manager.

TA Training Access Reminder

We have received a number of inquiries from Test Coordinators and Test Administrators regarding how TAs log in to the Google Classroom site and/or what the access code is. All of the instructions for TA login to their training is in the Training section of this website.

Week of February 11

Important Upcoming Dates

1/8/2019 -- ELPA Summative opened* Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/1/2019 -- All Test Administrator staff training should be complete; Test Schedules due to Tom Luba

2/6/2019 -- OSAS Science opens -- new date*

2/7/2019 -- Extended Assessment materials available from Extended Assessment Training Site

2/14/2019 -- Extended Assessment opens

TIDE Updates for Winter 2018-19

System improvements were made to the Test Information Distribution Engine (TIDE) this weekend. These updates include:

  • Addition of District/Local Student ID Number to student search and results (Default Search ID type only) to help users track Temp IDs created for ELPA Screener test administration.
    • Please note, as of January 24, the District/Local Student ID Number appears on Individual Student Results (ISRs) for the ELPA Screener test in the Online Reporting System (ORS) as well.
  • Addition of “System” column to Inbox, to allow users to more easily track which system (i.e. TIDE or ORS) generated each file.
  • Addition of “Users” column to Upload Histories, to show which user performed each upload.

ELPA Domain Exemptions Reminder

Please remember that you must complete and submit a domain exemption form for all students in your building who require domain exemptions on the ELPA Summative and/or ELPA Screener. These exemptions DO NOT carry over from one year to the next. Domain exemptions must be entered into TIDE by the District Test Coordinator in advance of students taking the ELPA. Hard copies of the form must be submitted as an email attachment or via inter-office mail at least one week before the student testing date. A copy of the form with instructions may be downloaded from the FORMS section of this website.

Pause Rule Reminder

Please review the pause rules for each test prior to administering tests. Detailed information on the pause rules can be found in the Oregon Test Administration Manual (TAM) on the OSAS Portal.

Please note: When students are testing on Chromebooks, TAs should make sure that they pause the test before closing the lid of the Chromebook. If the lid is closed before the test pauses, whoever opens the Chromebook next will be able to see the last question that the student was viewing (and any response they entered).

In the event of a technical issue (e.g. power outage or network failure), students will be logged out and the test will automatically be paused. The students will need to log in again upon resuming the test, and the pause rule for that test will apply.

Science

Answered items unavailable after paused for 20 minutes or more

ELA CAT

Answered items unavailable after paused for 20 minutes or more

Math CAT

Answered items unavailable after paused for 20 minutes or more

ELA PT

All items available after paused for 20 minutes or more

Math PT

All items available after paused for 20 minutes or more

ELPA Summative

All items available after paused for 20 minutes or more

ELPA Screener

All items available after paused for 20 minutes or more

Oregon Professional Development Opportunity: ELA and Mathematics Summative Assessment Scoring

The Oregon Department of Education (ODE) is seeking educators interested in participating in the scoring of ELA and mathematics test items for statewide summative assessments.

  • The initial training for this project will occur on April 12, 2019, at the Willamette Educational Service District. Substitute and travel costs for the April 12 training day will be covered by ODE.
  • The training is primarily intended for individuals who would like to gain professional development and increased knowledge of hand-scored items and the rubrics used to score them. Applicants will need to apply for either ELA or mathematics scoring.
  • Following that training day, qualified raters will then commit to scoring items remotely during their own off-contract time throughout spring. Applicants would be signed on as temporary employees with Measurement Incorporated and would receive compensation at the standard ODE rate of $26.04 per hour.

The deadline for submitting an application is Friday, March 8, 2019 and ODE will notify successful applicants by March 18th along with information on next steps. For additional information, please review the Recruitment Notice or contact Tony Bertrand, Language Arts Assessment Specialist at tony.bertrand@state.or.us or 503-947-5830.

Week of February 4

Important Upcoming Dates

1/8/2019 -- ELPA Summative opened* Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/1/2019 -- All Test Administrator staff training should be complete; Test Schedules due to Tom Luba

2/6/2019 -- OSAS Science opens -- new date*

2/14/2019 -- Extended Assessment opens

Test Administrator Reminder

Please remind your Test Administrators that signing the Test Assurance Form is stating they have done all steps, including the required reading. As test scores come in, we have seen some people take up to six opportunities to take the test. In these instances, it does not appear that the TA has completed all required steps and reading.

2018-19 Science Sample Test Now Available in Spanish

The Spanish translation of the updated Science Sample Test is now available on the OSAS Portal. Sample tests can be accessed using a supported web browser or the OSAS Secure Browser. The Braille version of the Science Sample Test will be available on February 6, 2019.

EL Case Managers and Staff

Many of you received Test Administrator accounts in the OSAS portal (formerly OAKS portal) for the new ELPA Screener. As Tom Luba shared during each training, it is your responsibility to complete the full training for a Test Administrator to be able to give the summative tests. This includes viewing modules 2, 3, and 4, plus the modules of the assessments you are giving; read all required TAM and OAM sections; complete and pass the test administrator assessment with 90% ; complete an in-person training with your School Test Coordinator and finally, sign the Test Assurance form. When you sign this form, you are verifying that you have completed all steps. If you will be serving in your school as a regular Test Administrator, and administering state tests to students, please complete these steps as soon as possible to avoid losing your accounts.

Upcoming System Downtime

This is a reminder of the upcoming schedule system downtime for TIDE, TDS, and ORS. The all-system downtime is scheduled from Friday, February 8 at 5:00 p.m. PT to Sunday, February 10 at 7:00 p.m. PT. The full list of Scheduled Downtimes is available on the OSAS Portal.

Message to Principals Regarding Crisis Response

Below is information placed in this week's Monday Notes for building administrators:

Crisis Responses in Student Assessment

In each of the state assessments (SBA, OSAS Science, ELPA Summative), students may be presented with constructed response questions on a variety of topics. In addition, the assessment system has a tool to make notes and comments while testing. At times students write about critical issues in their lives either in a constructed response question or in the notes/comments areas. Sometimes, students will write about very specific incidents and concerns; at other times, they may allude more indirectly to problems. Extreme examples might include abuse or suicidal tendencies.

The assessment system is designed to flag keywords that could be indicators of a student being in crisis or a victim of abuse. In addition, the individuals who are hired by ODE’s vendor to read and score these assessment items are trained to flag certain content as possible indicators that a student may be in crisis. As a result, a “Crisis Response” email is sent to the school Principal and copied to the District Test Coordinator (DTC). The Crisis Response document will contain the student’s SSID and the specific verbiage the student used. ODE leaves it up to the district’s judgment to determine if any further action is needed. Content flagged as a Crisis Response includes:

  • Depression, anxiety, etc.
  • Suicide
  • Self-harm or intent to harm others
  • Criminal activity
  • Alcohol or drug
  • Extreme violence
  • Sexual assault or physical abuse
  • Neglect
  • Bullying

If, as a Principal, you receive one of these Crisis Response emails from ODE, you should use the following protocol:

  1. Secure and confirm student safety
  2. Determine if the student’s family/guardian should be notified
  3. Determine if authorities should be notified (mandatory reporting protocol)
  4. Document actions taken
  5. Share documentation of actions taken with DTC (Tom Luba)

If you have any questions or concerns about this, please contact Tom Luba. We generally receive a very small number of these each year, however, it is very important that we follow a process in these circumstances for ensuring student safety and for fulfilling our responsibilities as mandatory reporters if/when abuse is indicated.

Week of January 28

Important Upcoming Dates

1/8/2019 -- ELPA Summative opened* Send ELPA Exemptions to Monique Holt via email, copy/scan, or courier

2/1/2019 -- All Test Administrator staff training should be complete; Test Schedules due to Tom Luba

2/6/2019 -- OSAS Science opens -- new date*

2/14/2019 -- Extended Assessment opens

*Remember, although ELPA Summative and OSAS Science open in January/February, you must have your TAs fully trained and certified before they may administer these tests. Also, for high school, remember that it is NOT RECOMMENDED to test students in lower grades. Grade 11 only, because the test is significantly more difficult.

NAEP Schools - Action Needed

Parent/guardian notification must be sent to the parent of all students selected for the NAEP prior to the school's NAEP assessment date. Also, NAEP schools must schedule a make-up session if less than 90% of selected students participate in NAEP testing.

New Science Assessment

It is highly recommended that your Science Test Administrators take the sample science test to see the change in style, tasks and difficulty. The sample test has a very limited number of questions, but exposes you to a variety of short answer, tables, completing experiments and other item types. Finally, be sure to give a sample test to your students prior to giving them the full assessment. This can be done with your whole class or students can take the sample test individually. Scores are not given at the end of the sample test, so they will not know how they actually performed. Please remember, this year they have only one opportunity to test in science.

Building Test Schedules

Building test schedules are due to Tom Luba on Friday, February 1 (this Friday!) Test Administrator training should also be rounding up. Please remember both licensed and classified training.

Extended Assessment

Qualified Assessors for the Extended Assessment must complete modules 2, 3, and 4 in the Test Administator Google Classroom. They also must pass the test in the "Exit" folder with 90% accuracy, complete all required reading and an in-person training with their school coordinator, and digitally sign the Test Assurance form. Many Extended Assessors are forgetting one or the other of the steps.

Licensed Extended Hours for Assessment

Reminder: The licensed contract currently has eight hours of "Extended Hours for Assessment and Standards Implementation" Article 4.I. that teachers may use for completing training and/or assessments.

Week of January 22

Important Upcoming Dates

1/8/2019 -- ELPA Summative opened*

2/1/2019 -- All Test Administrator staff training should be complete; Test Schedules due to Tom Luba

2/6/2019 -- OSAS Science opens -- new date*

2/14/2019 -- Extended Assessment opens

*Remember, although ELPA Summative and OSAS Science open in January/February, you must have your TAs fully trained and certified before they may administer these tests. Also, for high school, remember that it is NOT RECOMMENDED to test students in lower grades. Grade 11 only, because the test is significantly more difficult.

2018-19 Test Administration Manual Update

The student directions for the Science assessment in section 8.2 of the 2018-19 Test Administration Manual have been updated. This update was made to reflect the change that students are no longer required to use headsets for the audio check prior to starting the science assessment We have replaced the previous manual in the print shop with the current manual. Please order a new manual if you have already ordered one from the print shop.

OSAS Science Test 11th Grade Use of Previously Banked Passing Scores

Eleventh Grade Students who previously banked a high school passing score on the OAKS Science Test prior to 2018-2019:

  • Are not required to take the new OSAS Science Test: Students would be included in participation calculations, but their OAKS Science Test scores would be excluded from achievement calculations and reports.
  • May take the new OSAS Science Test if they would like to: Students would be included in both participation and achievement calculations. The new score would replace the prior achievement score on the OAKS Science Test regardless of how the student performed.

Read-Aloud and Scribing Guidelines and Protocols

We have received some questions about specific training for these supports and others. The Smarter Balanced Consortium has published documents that should be used for guidance on how to properly administer an assessment with these and other supports. Please see the Supports section of this website for:

  • SBA scribing protocol
  • ELPA Summative scribing guidelines
  • Read-Aloud guidelines
  • Text-to-Speech options
  • Embedded glossaries instructions

Week of January 14

Important Upcoming Dates

1/8/2019 -- ELPA Summative opened*

2/6/2019 -- OSAS Science opens -- new date*

2/14/2019 -- Extended Assessment opens

*Remember, although ELPA Summative and OSAS Science open in January/February, you must have your TAs fully trained and certified before they may administer these tests. Also, for high school, remember that it is NOT RECOMMENDED to test students in lower grades. Grade 11 only, because the test is significantly more difficult.

Extended Assessment Training

Please be sure to remind all of your SPED personnel who will be administering the Extended Assessment to complete either the online Extended Assessment training, if refreshing for the year, or the in-person training if new to Extended or didn't train last year. Online training for refreshing last year's Extended Assessment training is at https://or.k12test.com/ . Cheryl Burnor has done the in-person trainings, so please contact her if you have questions about in-person training (burnorc@hsd.k12.or.us.) Staff must also complete modules 2, 3, and 4 in the regular Test Administrator training in Google Classroom and take the quiz in the Exit Ticket module. They may take the quiz more than once to achieve a 90% and may have the TAM and OAM open and accessible during the quiz.

Pause Rule Reminder

Please review the pause rules for each test prior to administering tests in Spring 2019. Detailed information on the pause rules can be found in the Oregon Test Administration Manual (TAM) on the OSAS Portal. Please note: When students are testing on Chromebooks, TAs should make sure that they pause the test before closing the lid of the Chromebook. If the lid is closed before the test pauses, whoever opens the Chromebook next will be able to see the last question that the student was viewing (and any response they entered). In the event of a technical issue (e.g. power outage or network failure), students will be logged out and the test will automatically be paused. The students will need to log in again upon resuming the test, and the pause rule for that test will apply.

Test Name and Pause Rule

  • Science: Answered items unavailable after paused for 20 minutes or more
  • Social Sciences: Answered items unavailable after paused for 20 minutes or more
  • ELA CAT: Answered items unavailable after paused for 20 minutes or more
  • Math CAT: Answered items unavailable after paused for 20 minutes or more
  • ELPA Summative: All items available after paused for 20 minutes or more
  • ELPA Screener: All items available after paused for 20 minutes or more
  • ELA PT: All items available after paused for 20 minutes or more Math PT All items available after paused for 20 minutes or more

TA Training Requirements/Instructions

In order for OSAS Portal (TIDE) accounts to be created for Test Administrators (TAs) so that they can administer state tests, the following must take place in order:

  1. TA completes online training (see course access information below) – Note: Your School Test Coordinator may decide to conduct this portion of the training in-person.
  2. TA takes and passes the online quiz (90% is a passing score)
  3. TA attends in-person training in their building led by the School Test Coordinator
  4. TA returns to the online course and submits their Assurance of Test Security form (in the Exit Ticket module)

Below are instructions for TAs to log in to the Google Classroom course. Please be very careful to follow these exact instructions so that you have the correct class code:

  1. Make sure you are logged in to your HSD Google Drive account (just logging on to your computer is not enough)
  2. Navigate to http://classroom.google.com
  3. Click the + sign in the upper right portion of the screen and select “Join Class”
  4. Enter the class code: elxybm
  5. Click “JOIN”
  6. Select the “CLASSWORK” tab to begin working in the course
  7. To return to the course later, simply navigate to http://classroom.google.com while logged in to your Google Drive account and click the course “2018-2019 Test Administrator Training” tile (you do not need to join again)

Please let Tom Luba know if any problems accessing the course.

Testing Calendar Reminder

Please be sure and share your school's testing calendar with Tom Luba once you have it worked out for your school. OSP is asking that all school testing calendars be completed no later that February 1, 2019. We will use your calendars to make sure we are set up to support you from the AC and also as a way to share testing strategies with your colleagues in other schools. Please be as detailed as possible including dates/windows, grade levels to be tested and tests to be taken. Thanks!


Week of January 7

Very Important Announcement from ODE!!!

On January 6, ODE informed districts that the new operational science assessment will not be available for all students by the planned test window opening of January 8, 2019. ODE states that there is still work to be done on both operational assessments and sample tests to ensure that they are both accessible to all students and error-free. ODE quality assurance reviews have uncovered concerns that they say must be addressed and are of a nature where it is not feasible to address them for all Oregon students by the original date of January 8. ODE is thus postponing the opening of the science operational assessment to Wednesday, February 6, 2019.

Important Upcoming Dates

1/9/2019 and 1/10/2019 -- Final two School Test Coordinator training opportunities. If you have not yet attended training, please be sure and register if you have not done so already.

1/8/2019 -- ELPA Summative opens*

2/6/2019 -- OSAS Science opens -- new date, see announcement above*

2/14/2019 -- Extended Assessment opens

*Remember, although ELPA Summative and OSAS Science open in January/February, you must have your TAs fully trained and certified before they may administer these tests. Also, for high school, remember that it is NOT RECOMMENDED to test students in lower grades. Grade 11 only, because the test is significantly more difficult.

Test Administrator (TA) Training

Remember that you are being asked to have all TA training completed by February 1. That means TAs complete all required modules and reading, pass the quiz and attend an in-person session with you prior to that date.

Below are instructions for TAs to log in to the Google Classroom course. Please make sure your TAs are very careful to follow these exact instructions so that they have the correct class code:

  1. Make sure you are logged in to your HSD Google Drive account (just logging on to your computer is not enough)
  2. Navigate to http://classroom.google.com
  3. Click the + sign in the upper right portion of the screen and select “Join Class”
  4. Enter the class code: elxybm
  5. Click “JOIN”
  6. Select the “CLASSWORK” tab to begin working in the course
  7. To return to the course later, simply navigate to http://classroom.google.com and click the course “2018-2019 Test Administrator Training” tile (you do not need to join again)

Please let Tom Luba know if any problems accessing the course.

Testing Manuals in the Print Shop Library (Repeat)

The following manuals have been put into the print shop library for easy ordering. The manuals on hand include the Test Administration Manual, Oregon Accessibility Manual, TIDE Manual, Extended Assessment Manual, ELPA21 Screener Directions for Administration, and the ELPA21 Screener Speaking Scoring Manual.


Week of December 17

Important Upcoming Dates

12/24/2018, 5:00 PM - 1/7/2019, 6:00 AM -- The Online Reporting System will be offline for scheduled maintenance. To see all system downtimes in the OSAS Portal, click this link.

1/9/2019 and 1/10/2019 -- Final two School Test Coordinator training opportunities. If you have not yet attended training, please be sure and register if you have not done so already. See below for details.

1/8/2019 -- ELPA Summative opens*

1/8/2019 -- OSAS Science opens*

2/14/2019 -- Extended Assessment opens

*Remember, although ELPA Summative and OSAS Science open in January, you must have your TAs fully trained and certified before they may administer these tests.

January School Test Coordinator Training

The final two dates for the in-person School Test Coordinator training (required of all Test Coordinators) will be January 9 and January 10. Both dates are being held from 3:30-5:00 at the Administration Center in 218 Instructional Learning Center (ILC.) Please don't forget to complete your modules, pass the quiz, and register for your date. Entry into the trainings will require a passing quiz score, which we are tracking for you. Attendance is required at only one of the trainings. Slides and handouts used in the training are now posted on this website in the "Training" section.

Testing Manuals in the Print Shop Library

The following manuals have been put into the print shop library for easy ordering. The manuals on hand include the Test Administration Manual, Oregon Accessibility Manual, TIDE Manual, Extended Assessment Manual, ELPA21 Screener Directions for Administration, and the ELPA21 Screener Speaking Scoring Manual.

State Testing Talking Points for Parents

Follow this link for a one-page document with suggested talking points to use when speaking with parents/families about state testing. This is especially useful with parents who are thinking of opting-out.

TA Training to be Completed by February 1, 2019

OSP is asking that schools complete their Test Administrator training no later than February 1, 2019. That means TAs complete all required modules and reading, pass the quiz and attend an in-person session with you prior to that date.

TA Training Reminder

Your process for TA training should be as follows:

  1. TA completes online training
  2. TA takes and passes the online quiz
  3. TA attends in-person training in their building led by the School Test Coordinator
  4. TA returns to the online course and submits their Assurance of Test Security form

As an alternative, School Test Coordinators have the option of doing all of the training in-person using the videos and other resources in the TA Google Classroom website.

We will be checking the assurance form submissions 2 - 3 times per week and create accounts in the portal based on submission of the form. Our assumption will be that if a TA submits the form, they have completed ALL of the required training detailed above in steps 1 - 3. Test Coordinators, please be sure and instruct your TAs that they should not submit an assurance form until they have completed ALL required training.

Testing Calendar Reminder

Please be sure and share your school's testing calendar with Tom Luba once you have it worked out for your school. OSP is asking that all school testing calendars be completed no later that February 1, 2019. We will use your calendars to make sure we are set up to support you from the AC and also as a way to share testing strategies with your colleagues in other schools. Please be as detailed as possible including dates/windows, grade levels to be tested and tests to be taken. Thanks!

Your Assistive Technology (AT) Team

As we roll into the testing season, you may have questions regarding supports and accommodations that require the use of assistive technology (like speech-to-text.) Your AT team are here to help. Please contact one of the people below for support with and questions about AT:

OSAS Science Assessment Go-Live January 8 (Important message from ODE)

The OSAS Science Assessment will go live on January 8. However, currently there are sample tests (aka practice tests) only in English. Sample tests in Spanish will be available on January 8, 2019 and Braille sample tests will not be available until February 7, 2019. Please factor in the delayed availability of the Spanish sample test and Braille sample test when scheduling testing for students who need these supports as they are an important part of preparing students for the new item types they will encounter on the operational assessment.

Week of December 10

School Test Coordinator Training - Two this week

This week there will be two in-person trainings for School Test Coordinators who have completed their ODE modules, required TAM and OAM reading, and passed their Google Classroom Quiz. Please come on December 11 or December 12, if you have completed trainings and signed up through the Google Classroom Exit Ticket. Please free free to contact Tom Luba or Monique Holt if you have any questions.

Oregon Accessibility Manual – IEP Accessibility Selection

This is very important for SPED staff and all other testing staff as well. ODE recently answered a question regarding the use of accommodations which refer to “a very small percentage of students should need this support.” These are the accommodation where they indicate only 1%-2% may need them. According to ODE the decision to use any and all supports includes the requirement that the student is necessarily using this support in the classroom and, therefore, is familiar with its use in the assessment environment.

Test Administrator (TA) Training

Below are instructions for TAs to log in to the Google Classroom course. Please make sure your TAs are very careful to follow these exact instructions so that they have the correct class code:

  1. Make sure you are logged in to your HSD Google Drive account (just logging on to your computer is not enough)
  2. Navigate to http://classroom.google.com
  3. Click the + sign in the upper right portion of the screen and select “Join Class”
  4. Enter the class code: elxybm
  5. Click “JOIN”
  6. Select the “CLASSWORK” tab to begin working in the course
  7. To return to the course later, simply navigate to http://classroom.google.com and click the course “2018-2019 Test Administrator Training” tile (you do not need to join again)

Please let Tom Luba know if any problems accessing the course.

Week of December 3

Extended Assessment Training - One this week - Share w/ SPED staff

Refresher training and initial training dates for the Extended Assessment have been established. The first refresher course is this Tuesday, December 4, from 3:30-5:30. Trainings are all in Serebra now. Also, please remember that every Extended Assessment TA (and all other TAs) must complete modules 2, 3, and 4 from the Test Administrators' Course. These are located in Google Classroom. Please see your School Test Coordinator for assistance.

NAEP Schools - Online Assessment Planning System Webinar

This is an optional webinar for the NAEP Coordinators. There are four different day and/or time choices: December 13 @ 7:45 a.m. or 2:45 p.m.; December 14 @ 7:45 a.m.; December 17 @ 3:45 p.m.

Test Administrator (TA) Training

Below are instructions for TAs to log in to the Google Classroom course. Please be very careful to follow these exact instructions so that you have the correct class code:

  1. Make sure you are logged in to your HSD Google Drive account (just logging on to your computer is not enough)
  2. Navigate to http://classroom.google.com
  3. Click the + sign in the upper right portion of the screen and select “Join Class”
  4. Enter the class code: elxybm
  5. Click “JOIN”
  6. Select the “CLASSWORK” tab to begin working in the course
  7. To return to the course later, simply navigate to http://classroom.google.com and click the course “2018-2019 Test Administrator Training” tile (you do not need to join again)

Please let Tom Luba know if any problems accessing the course.

School Test Coordinator Accounts

A few of you who attended one of the November in-person training sessions, already had been provided with an account in the OSAS Portal this year. Earlier this year we created a few School Report Viewer accounts. In addition, some folks who were administering the ELPA Screener were provided TA accounts. The portal does not allow duplicate accounts. So, we had to delete your other account in order to create a School Test Coordinator account. That means you will have to go through the password setup process again for your new account. Questions or problems, contact Tom Luba

Week of November 26

School Test Coordinators - Important Read

This week we have two training dates for School Test Coordinators. If you have not completed your reading, videos, and passed the test at 90%, you will be turned away from any date you signed up for until the requirements are completed. If there are no passing people for one of the dates, we will just re-schedule that date.

Week of November 13

School Test Coordinator In-Person Training

If you have not done so already, please be sure and sig0.n up for your in-person Schoo.l Test Coordinator training. There are 6 dates from which you may choose. Click this LINK to access the Google form to sign up. If you sign up for a date and then later need to make a change, please contact Tom Luba (lubat@hsd.k12.or.us) so that we can move you to a different date. The form will not allow you to sign up more than once.

Online Test Delivery System Downtime

TDS, TIDE, and ORS will be offline for scheduled maintenance from 5 p.m. on Friday, November 16 until 7 p.m. on Sunday, November 18. This includes the Sample Tests as well.

Extended Assessments - Qualified Trainers Course and Braille/Large Print

November 13, is the Hillsboro location ODE training for Extended Assessment Qualified Trainers. It is being held at Northwest Regional ESD. There is another training on November 15 at Willamette ESD in Salem. Secondly, if anyone will be needing Braille or Large Print for any of your Extended Assessments, please contact Monque Holt holtm@hsd.k12.or.us or call extension 6142.

Week of November 5, 2018

Extended Assessment Training

The Extended Assessment Training site for Qualified Assessors is now open at https://or.k12test.com/ . Remember that if you didn't re-train last year you must go to an in-person training through Student Services.

New OSAS (formerly OAKS) Science Assessment

This year the mandatory science test for students in grades 5, 8 and high school is all new and fully aligned to the 2014 Oregon Science Standards (Next Generation Science Standards - NGSS). Along with this change, students will now have a single opportunity to take the new science test. Schools will no longer be allowed to retest students when they do not meet the standard nor retest with parent permission when they do meet the standard.

Students in Grades 8, 9, or 10 who met the proficient level on the previous OAKS Science Assessment do not need to take the new NGSS Assessment in 2018-19. Please keep in mind that only proficient level or higher scores are banked. Students who have not achieved a proficient level or higher score must participate in the assessment again in order to meet high school participation requirements.

Finally, students will NOT see instant scores after completing the test as they had in previous years. After the test window closes, ODE and AIR will engage in standard setting and the scores should be released in the fall of 2019.

School Test Coordinator In-Person Training

Please be sure and sign up for your in-person Test Coordinator training. There are 6 dates from which you may choose. Click this LINK to access the Google form to sign up. If you sign up for a date and then later need to make a change, please contact Tom Luba (lubat@hsd.k12.or.us) so that we can move you to a different date. The form will not allow you to sign up more than once.


Week of October 29, 2018

Naming Convention Changes

ODE has made some changes in their state testing naming conventions. See below....

OAKS to OSAS

The "OAKS" acronym, which stood for Oregon Assessments of Knowledge and Skills, has been changed to OSAS, which stands for Oregon Statewide Assessment System. Hence, the portal where TIDE lives is now referred to as the OSAS Portal and the Science test is now referred to as OSAS Science.

Practice to Sample

ODE and AIR (the state test vendor) have changed the name of the practice and training tests in the OSAS Portal to "Sample Tests." They have also changed the way users navigate to grade level sample tests making it quite a bit more user friendly.

SBAC to SBA

Moving forward, we will be dropping the "C" from the acronym for the Smarter Balance Assessment in our district communications except in instances where we are actually referring to the consortium itself. Smarter Balanced Assessment is SBA!

ELPA21 to ELPA Summative

ODA has changed the name of the ELPA21 assessment to "ELPA Summative." This is, in part, because of the addition of the new screener, which is referred to as the ELPA Screener. The full and official name of the test remains "English Language Proficiency Assessment for the 21st Century." From now on, in our district communications, we will generally refer to the test as either ELPA or ELPA Summative.


Oregon Assessment Portal Redesign

ODE and AIR have redesigned the OSAS Portal (formerly OAKS Portal.) The portal is, of course, the place you go for TIDE, sample tests, testing resources, online reporting and to start test sessions. You may need to clear your browser cache to view the updates. According to ODE, these updates modernize the Portal, improve accessibility access and unify Oregon’s customized assessment system. While the images and language of the Portal have changed, the features and available resources are largely the same.


Getting Families Ready for State Testing

It is never too early to start getting students and parents ready for upcoming state testing. Parent-teacher conferences are a great opportunity to discuss testing with parents and students. There are a number of resources on this website that you can use with parents. The Resources page contains:

  • Parent letter templates (for letting parents know your testing schedule once you have established it)
  • Smarter Balanced Assessment Parent Flyers (handout for parents in English and Spanish -- perfect for handing out during conferences)
  • Links to Smarter Balanced Assessment test item examples (to help students become familiar with test item types)

Another good idea is to direct parents to the Standards and Assessment section of the HSD website and/or your school websites. The link to that section is under the "For Families" tab. The Assessment section contains detailed information about state tests and includes a very useful FAQ for parents.

Finally, please work with your teachers so that they begin taking time with students using the practice tests. Practice tests (now named "Sample Tests") are available in the OSAS (formerly OAKS) Portal.


Test Administrator (TA) Google Classroom course is READY!

See Week of October 22, 2018 information below for details.


School Test Coordinator In-Person Training

Please be sure and sign up for your in-person Test Coordinator training. There are 6 dates from which you may choose. Click this LINK to access the Google form to sign up. If you sign up for a date and then later need to make a change, please contact Tom Luba (lubat@hsd.k12.or.us) so that we can move you to a different date. The form will not allow you to sign up more than once.


Test Information Distribution Engine (TIDE) Webinars

The Oregon Department of Education and the American Institutes for Research (AIR) have scheduled two optional webinars:

  • Tuesday, November 13 from 9 to 10 a.m. PT
  • Thursday, November 15 from 3 to 4 p.m. PT

The same material will be covered in both trainings. While these webinars are open to any TIDE user role, you must register in advance if you want to attend a webinar. After registering, you will receive a confirmation email with information about how to log into the webinar.


2018-2019 Sample Tests Now Available (from ODE)

Updated sample tests for Mathematics, English Language Arts (ELA), ELPA, and Social Sciences and an updated TA Training Site are now available. The Science sample tests will be supplemented with new items for 2018-19 in the next few weeks. Sample tests can be accessed using a supported web browser or the OSAS Secure Browser. The link to the 2018-19 Test Administrator User Guide has been posted on the OSAS Portal to provide further information about the TA Interface.

These sample tests provide an opportunity for Oregon teachers and students to familiarize themselves with the navigation and functionality of the online tests, as well as with the embedded accessibility supports described in the Oregon Accessibility Manual. All test administrators, including test administrators who have used the TA Interface in previous years, should practice setting up a test session using the updated TA Training Site prior to administering an operational test.

Week of October 22, 2018

Test Administrator (TA) Google Classroom course is READY!

The 2018-2019 Google Classroom training course for your Test Administrators (TAs) is ready. All Test Administrators are required to log in to the course and complete all training requirements. If you prefer that your TAs watch the ODE videos during your in-person training with them, that is fine, however, they still will be required to complete the rest of their mandatory training inside the online course. Here would be the logical order of events for TAs to complete their training:

  1. Login to the Google Classroom course
  2. Complete all training requirements (clearly detailed inside the course)
  3. Take the final quiz and pass with a 90% or higher (TAs may take the quiz as many times as needed to attain 90%)
  4. Attend an in-person training with you, the School Test Coordinator (This should be a time set aside for TAs to ask questions, share best practices, review key testing requirements, and for you to make sure all of your TAs know and understand what is expected of them for state testing.)
  5. Return to the Google Classroom course after completing all of the above requirements and submit the Assurance of Test Security form (linked in the Exit Ticket module)
  6. Receive their login email for accessing the OSAS Portal (this will take 3-5 business days from the time they submit their Assurance of Test Security form.)

Below are instructions for TAs to log in to the Google Classroom course. Please be very careful to provide them with these exact instructions so that they have the correct class code:

  1. Make sure you are logged in to your HSD Google Drive account (just logging on to your computer is not enough)
  2. Navigate to http://classroom.google.com
  3. Click the + sign in the upper right portion of the screen and select “Join Class”
  4. Enter the class code: elxybm
  5. Click “JOIN”
  6. Select the “CLASSWORK” tab to begin working in the course
  7. To return to the course later, simply navigate to http://classroom.google.com and click the course “2018-2019 Test Administrator Training” tile (you do not need to join again)

Please let Tom Luba know if you or TAs have any problems accessing the course.

Week of October 1, 2018

Kindergarten Updates

This is now the second, three weeks of the kinder testing window, so all students should now be evaluated with the Approaches to Learning spreadsheet (and ELA and Math have been given to all students already.)

    • Remember that you may not enter the Approaches scores directly into the computer app. It must be on the spreadsheet first.
    • There is no date when you can choose to not test a student that moves into your school. If you think you have specific circumstances, please contact me, otherwise testing continues until completed or October 18, the close of the assessment window.
    • The Operational Scoresheet (ELA and Math) and the Approaches to Learning spreadsheet are to be returned in alphabetical order by class (teacher).
    • Test books and Assessor's books are to remain at your building until I send out a message that they can be put in your confidential garbage cans.

Near the end of this week, I will be sending your building a roster of the students who have their assessments entered into the app – ELA, Math, and Approaches to Learning. You will need to compare our list with all of your students and be sure that each student has all assessments entered – even if you did not test them, you must enter a “N” for attempted and the reason code why you did not test.

Questions?? Please be sure to contact Monique Holt @ 6142.


Week of September 24, 2018

NAEP and TIMSS Schools: Evergreen, Farmington, Groner, Poynter, Minter Bridge, Patterson, Brown, South Meadows, and Witch Hazel

Thank you to those buildings who have completed all necessary steps so far! We appreciate your attention to timelines! Please be sure to check your Clutter and Junk folders for emails from NAEP , but also any email from Beth Laduca at ODE. All registrations should have been completed by Friday, September 21. Please feel free to contact Monique Holt @ ext.6142 if you have any questions, or Beth Laduca is also available and happy to help at 1-503-947-5836.


Week of September 17, 2018

Kindergarten Assessment

Data entry link: http://kgassessment.hsd.k12.or.us This link is new this year. Please be sure to share this information with anyone who will be entering your data.


Week of September 4, 2018

Kindergarten Assessment

  • Reminder: All Math and Early Literacy must be completed in the first three weeks of school.
  • Approaches to Learning may not begin until the last three weeks of the testing window (approximately September 24.)
  • Remember to cover all materials in the testing environment (alphabets, number lines, etc.)
  • Notice will go out when the kindergarten app is ready for data entry.


Complete online training in Google Classroom. To access the Google Classroom site follow the instructions below:

  • Make sure you are logged in to your Google Drive account (only logging on to your computer is not enough)
  • In your web browser (preferably Google Chrome), navigate to https://classroom.google.com/
  • Click the plus sign (+) in the upper right of the screen
  • Choose “Join Class”
  • Type in the class code: ux5pst
  • Click “JOIN”

Once you have joined the course, it will show up on your list of course memberships when you go to https://classroom.google.com/

If you have any issues accessing the Google Classroom, contact Tom Luba (x5817 lubat@hsd.k12.or.us)