Administrative Associate Accommodation

Job Qualifications:

• College Graduate

• Admin Associate / Assistant and related role

• Adaptability and Flexible

• Problem Solving

• Familiarity to Google Suite and other asset and supplies management software

• Must be proactive, equipped with strong organizational, time management, and multi-tasking skills

• Must be open to learning new tools and ways of working in a multinational setting

• Must be comfortable in a customer-facing role, managing multiple internal and external stakeholders across different levels within the organization

Job Responsibilities:

• Accommodation Booking and Coordination: Responsible for securing and managing accommodations for employees and visitors, including long-term stays and short-term bookings. Ensures smooth check-in/check-out processes.

• Vendor Management: Liaises with accommodation providers, hotels, and service apartments to negotiate rates, manage relationships, and resolve any issues related to the accommodation services.

• Budget and Cost Control: Monitors accommodation costs, ensuring they align with company policies. Looks for cost-effective solutions without compromising on quality and employee comfort.

• Record Keeping and Documentation: Maintains accurate records of accommodation bookings, agreements, and vendor invoices. Ensures all documentation complies with internal policies and legal requirements.

• Issue Resolution: Acts as the point of contact for employees and visitors facing accommodation-related issues, providing prompt and effective resolutions.